COURTNEY RANDALL
Hubbards,Canada
Summary
Experienced administrative professional ready to drive operational efficiency and streamline office functions. Known for strong organizational skills, effective communication, and team collaboration. Expertise includes managing schedules, coordinating meetings, and handling correspondence. Adaptable and reliable, with focus on achieving results in fast-paced environment.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Office Administrator
Maritime Insulators
01.2025 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Reconciled account files and produced monthly reports.
- Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Supported onboarding process for new hires, facilitating smooth transition into team.
- Coordinated office maintenance and repairs, ensuring safe and pleasant working environment.
Bartender
Tuna Blue Restaurant and Inn
07.2021 - Current
- Greeted guests with a friendly and welcoming manner at all times
- Delivered exceptional service in a high-volume environment, consistently receiving positive customer and wait staff feedback
- Ability to manage the preparation and POS processing during peak shifts of 300+ drink orders
- Provided guests with flavor profiles on cocktails, wine and beer and recommended pairings with menu items
- Crafted a diverse range of cocktails and drinks, maintaining high standards of presentation and quality that contributed to customer satisfaction and increased bar revenue
- Collaborated with team members ensuring efficient workflow during peak hours
- Maintained a clean and organized bar area, ensuring compliance with health and safety standards
- Capability to handle difficult customers with grace and professionalism
- Responsible for maintaining inventory and assisting with ordering bar supplies as needed
- Managed bar float, handled cash and credit transactions accurately, balancing the end of each shift
- Efficiently managed multiple tasks simultaneously while maintaining a professional demeanor.
Real Estate Paralegal
Quackenbush Thomson Law
07.2019 - 05.2021
- Independently open all new files, conduct review of agreements of purchase and sale, title and judgment searches for each transaction
- Managed residential mortgage and refinancing files from inception, reviewed financial solicitor instructions including completion of request for funds, finalized reporting requirements
- Attended to matters relating to due diligence, perfection of security on title for financing, preparation of ancillary transactional documentation and prescribed forms, attending with clients, finalizing accounts, trust balances
- Maintained high standards and compliance requirements as prescribed by the Nova Scotia Barristers Society
- Independently managed all residential files, purchase, and sale, from inception of file reporting requirements whilst ensuring compliance under the Land Titles Act
- Drafted and prepared real estate documentation with comprehension adhering to strict timelines, attending with clients, obtaining client identification, managed clients and provided competent client service
- Coordinated closings between buyers, sellers, lenders and other parties involved in the transaction.
Real Estate Paralegal
Scotia Law Inc.
08.2017 - 07.2019
- Company Overview: ~ formerly Newton & Associates
- Independently open all new files, conduct review of agreements of purchase and sale, title and judgment searches for each transaction
- Independently managed residential mortgage and refinancing files from inception, reviewed financial solicitor instructions including completion of request for funds, finalized reporting requirements
- Attended to matters relating to due diligence, perfection of security on title for financing, preparation of ancillary transactional documentation and prescribed forms
- Maintained high standards and compliance requirements as prescribed by the Nova Scotia Barristers Society
- Attended to matters including conducting due diligence under the Land Titles Act and the Personal Property Security Act, review of Property Identification (PIDs)
- Prepared objection letters, obtained and reported to the responsible counsel, title search, title deficiencies, results from the Personal Property Security Act, Bank Act, Property Online
- Drafted and prepared real estate documentation with comprehension adhering to strict timelines, attending with clients, obtaining client identification, managed clients and provided competent client service
- Requested and Obtained discharge statements and comfort letters, completing final solicitor reports to financial institutions, obtaining title insurance policies, attending to claims under title insurance; Interacted with clients, financial institutions, municipalities, land registry offices and title insurance companies
- Receive funds from Clients and mortgagees, using PC Law
- Disburse funds per instructions, through trust cheque, bank draft, and wire; Maintain and balance all Trust accounts for each client
- Signing Authority on Trust Account
- Commissioner of Oaths for Supreme Court of Nova Scotia
Real Estate Paralegal
Shapiro Real Estate and Business Lawyers
04.2015 - 07.2017
- Independently managed residential mortgage and refinancing files from inception, reviewed financial solicitor instructions including completion of request for funds, finalized reporting requirements
- Personally managed both commercial real estate transactions and Residential Real Estate transactions from inception of file to reporting requirements with comprehension of the corporate due diligence, review and prepared corporate documentation such as resolutions, certificate of incumbency, review of corporate records, establish corporate signing authority and drafted opinion letters
- Attended to matters relating to due diligence, perfection of security on title for financing, preparation of ancillary transactional documentation and prescribed forms, attending with clients, finalizing accounts, trust balances;
Education
Secondary School - Paralegal
Canadian Business College
02.2014
Skills
- Problem Solving
- Time Management
- Outlook
- Filing
- Billing
- Case Management
- Adobe Acrobat
- Typing
- Legal Drafting
- Legal Research
- Calendar Management
- QuickBooks
- Document Management
- Proofreading
- Medical Records
- Negotiation
- Personal Assistant Experience
- Adobe Photoshop
- Accounts Payable
- Merchandising
- Administrative experience (10 years)
- Organizational skills (10 years)
- Liquor, beer, and wine knowledge
- Highly reliable
- Strong multitasking
- Customer Service
- Team player attitude
- Customer service expertise
- Handling Difficult Customers
- Patience and Tolerance
- Memory retention
- Office administration
- Administrative support
- Database entry
- Time management
Certification
- Paralegal, 02/01/14, Present
- Certified Phlebotomist and ECG Technician
Timeline
Office Administrator
Maritime Insulators
01.2025 - Current
Bartender
Tuna Blue Restaurant and Inn
07.2021 - Current
Real Estate Paralegal
Quackenbush Thomson Law
07.2019 - 05.2021
Real Estate Paralegal
Scotia Law Inc.
08.2017 - 07.2019
Real Estate Paralegal
Shapiro Real Estate and Business Lawyers
04.2015 - 07.2017
- Paralegal, 02/01/14, Present
- Certified Phlebotomist and ECG Technician
Secondary School - Paralegal
Canadian Business College
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