CONCEPCION MARIA ACHICA
San Jose,CA
Summary
Results-driven Accounts Payable professional with extensive expertise in multi-entity AP management. Recognized for enhancing operational efficiencies by leveraging AI-assisted tools to streamline processes and reduce backlogs, while developing comprehensive SOPs that boost accuracy, speed, and compliance. Committed to continuous improvement and adept at tackling challenges that foster professional growth and skill application. Passionate about contributing to dynamic teams and driving financial excellence within organizations.
Overview
21
21
years of professional experience
Work History
Accounts Payable Specialist
Joseph J. Albanese
04.2024 - Current
- AP responsibilities across Three entities, including onboarding and integration of a new entity. Reconciling processed work by verifying entries and comparing system reports to invoices
- Manage full-cycle AP: invoice intake, Vista entry, 3-way matching, batching, approvals, posting, and payments.
- Prepare check runs, ensure compliance with internal controls.
- Maintaining historical records by scanning and filing documents
- Maintaining existing vendors in the Accounts Payable System
- Develop SOPs improving consistency and reducing processing errors.
- Support Purchasing, PMs, and Field teams with PO validation, job cost coding, and allocations.
- Research discrepancies of vendors and/or invoices processed
- Create and maintain accurate customer files in Viewpoint Vista system
Staff Accountant
BrightSign, LLC
12.2018 - 04.2024
- Responsible for inputting and disbursing the company's accounts payable invoices approximately 100 invoices weekly
- Reconciling processed work by verifying entries and comparing system reports to invoices
- Maintaining historical records by scanning and filing documents
- Creating new vendors and maintaining existing vendors in the Accounts Payable System
- Research discrepancies of vendors and/or invoices processed
- Create invoices in Oracle NetSuite system and verify billing input for accuracy
- Create and maintain accurate customer files in Oracle NetSuite system
- Carry out the established program for the systematic follow-up and collection, management, and resolution of outstanding accounts receivable invoices in a timely manner while at the same time maintaining customer goodwill, applying payments, billing adjustments, and resolving account discrepancies as needed
- Assess need for account escalation following due diligence process and procedures
- Daily tasks such as data entry, mailing, filing, etc
Accounting Coordinator
Four Points by Sheraton San Jose Airport
07.2016 - 12.2018
- Manage day to day operations involving both accounts payable and receivable
- Improved and developed new procedures for various departments for efficiency
- Oversee bank deposits, petty cash transactions, and monthly cash audit
- Training and coaching staff from different departments
- Served as interim Controller for more than five weeks (collectively)
- In charge of improving guest experience; developing procedures, objectives and implementing new policies
- Work closely with General Manager to coordinate and execute new projects
- Processed and submitted inventory reports
- Investigate and respond to guest inquiries and payment dispute
- Order hotel and office supplies while maintain budget
- Update and maintain expense reports
Sales Coordinator
Four Points by Sheraton Silicon Valley
11.2015 - 07.2016
- Facilitate activities so as to maximize performance and long-lasting development of the company
- Assist in the preparation and organizing of promotional material or events
- Ensure adherence to laws and policies
- Coordinate sales team by managing schedules, filing important documents and communicating relevant information
- Ensure the adequacy of sales-related equipment or material
- Respond to complaints from customers and give after-sales support when requested
- Store and sort financial and non-financial data in electronic form and present reports
- Handle the processing of all orders with accuracy and timeliness
- Inform clients of unforeseen delays or problems
Lead Front Desk Agent
Days Inn
03.2015 - 12.2015
- Hold responsibility as Lead to oversee scheduling, operations and training of front desk staff
- Staff accountability for 5 employees as well as performing basic front desk, office and concierge duties
- Efficiently generates significant growth in revenue and effectively motivates personnel to provide superior customer service
- Strengthened quality performance levels
- Initiated, developed, and cultivated strategic business partnerships
- Conceptualized and implemented training materials and workshops.
Customer Service Representative
Bank of the West
02.2011 - 09.2012
- Manage customer transactions; processed sales referrals, and promoted bank services and products
- Consistently provided outstanding customer service
- Updated records and other documents in systems
- Analyzed, evaluated and verified financial, personal and social information to determine eligibility for programs
- Computed and authorized customer transactions accurately and efficiently
- Entered, read and interpreted data in computer printouts and on screen; solved computer related data problems
- Independently organized own workload, seeing to that necessary records and documents are processed and updated within the time limits and was responsible for the quantity and quality of assigned work
- Monitored expenditures of funds to insure compliance with legal restrictions and conditions set; control of expenditures within authorized budget allotments
- Maintained and updated manuals, handbooks, account information, and other bank resources
- Contacted individuals, as well as both public and private agencies in verifying data or to clarify discrepancies
Office Assistant
San Jose City College
01.2006 - 01.2010
- Performed administrative operations for program, including personnel, accounting , budgeting, office management, and procedures
- Developed and implemented departmental clerical procedures and policies
- Supervised and maintained maintenance of budget, inventory, purchasing, and personnel records
- Analyzed office methods, procedures and forms
- Planed filing and record keeping procedures
- Attended various training, safety and other committees
- Assisted administrator by handling correspondence within assigned areas of responsibility
- Scheduling appointments and assisting students register and find information
- Interviews students and their families to determine the nature of their requests or concerns
Teachers / Lab Assistant
01.2005 - 01.2007
- Assisted professor with instructional assistance as well as general clerical duties
- Recommended methods for improvement of procedures and coordination of class functions
- Supervised directed and provided administrative control over students
- Assist in conducting increased learning experience for students in assigned area
- Help teacher in a variety of non-instructional duties such as file up keep and correspondence
- Tutor students independently or in small groups
- Administer students' arrival and departure time
- Carry out supportive tasks of a non-instructional nature
- Maintain discipline of students in the absence of the teacher
- Prepare instructional materials and classroom displays
- Maintain a neat and arranged classroom
- Reinforce and follow-up learning activities
Education
Associates of Arts - Social Sciences Education
San Jose City College
San Jose, CA06-2010
Skills
- Effective written and verbal communication
- Strategic research and planning
- Project management
- Proficient in Microsoft Office Suite
- Payment processing
- Data inputting
- Invoice processing
- Vendor relations
- Account reconciliation
- Accounts payable auditing
- Bank reconciliations
- Statement review
- ERP systems proficiency
- 1099 preparation
- GAAP principles
- Process improvement
- Month-end closing
Accomplishments
- Reduced invoice processing backlog by implementing AI-assisted tools and workflow improvements
- Streamlined AP processes by developing standard operating procedures (SOPs), improving accuracy and consistency
- Increased processing efficiency by optimizing invoice intake and batching workflowsIdentified and resolved invoice and vendor discrepancies, improving data accuracy and reducing payment delays
- Strengthened internal controls by ensuring compliance during check runs and reconciliations
- Improved reporting accuracy through detailed account reconciliations and variance resolution
Timeline
Accounts Payable Specialist
Joseph J. Albanese
04.2024 - Current
Staff Accountant
BrightSign, LLC
12.2018 - 04.2024
Accounting Coordinator
Four Points by Sheraton San Jose Airport
07.2016 - 12.2018
Sales Coordinator
Four Points by Sheraton Silicon Valley
11.2015 - 07.2016
Lead Front Desk Agent
Days Inn
03.2015 - 12.2015
Customer Service Representative
Bank of the West
02.2011 - 09.2012
Office Assistant
San Jose City College
01.2006 - 01.2010
Teachers / Lab Assistant
01.2005 - 01.2007
Associates of Arts - Social Sciences Education
San Jose City College