Clementine Uwineza
Toronto,ON
Summary
Accomplished Translator and Administrative Professional with a proven track record at USAID Rwanda, showcasing exceptional document translation and project management skills. Expert in facilitating cross-functional team collaboration and managing sensitive information with discretion. Demonstrates fluency in multiple languages and superior writing abilities, contributing to enhanced organizational communication and efficiency.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Translator
Backflip Media
04.2024 - Current
Project Management Assistant
USAID Rwanda
12.2022 - 03.2024
- Assisted with contract negotiations, ensuring mutually beneficial terms for both parties involved in projects.
- Tracked project time and updated budget spreadsheets.
- Tracked project documents during every phase of development.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Spearheaded project documentation management for improved organization and easier access.
- Facilitated team meetings to discuss objectives, address concerns, and foster a collaborative environment.
- Coordinated materials, charts and reports for weekly meetings.
- Organized, distributed, and tracked project documents.
- Coordinated cross-functional teams to ensure smooth collaboration and successful project execution.
- Recorded time allocated to projects and updated master tracking documents.
Executive Administrative Assistant
USAID Rwanda
04.2018 - 12.2022
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Scheduled appointments and handled calenders for senior leadership.
- Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
- Handled confidential and sensitive information with discretion and tact.
Secretary to the Ambassador
Embassy of Japan in Rwanda
05.2010 - 12.2016
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided clerical support to Embassy employees by copying, faxing, and filing documents.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Maintained executive appointment schedules by planning and scheduling meetings, conferences, and teleconferences.
- Managed incoming and outgoing correspondence, maintaining confidentiality and timeliness.
- Managed sensitive and confidential information with discretion, upholding integrity of executive communications.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Receptionist
Embassy of Japan in Rwanda
02.2010 - 04.2010
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Responded to inquiries from callers seeking information.
- Answered central telephone system and directed calls accordingly.
- Managed multiple tasks and met time-sensitive deadlines.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Cultivated positive relationships with clients through professional demeanor and excellent interpersonal skills.
- Maintained visitor log for entering and leaving facility for security purposes.
- Helped maintain office security by monitoring visitor access and issuing badges.
- Facilitated smooth communication channels by promptly forwarding messages to appropriate departments.
Education
MBA - Project Management
Mount Kenya University
Kigali, Rwanda 05-2025
Post-Degree Certificate - Foundations of Education Sector Planning
IIEP - UNESCO
Paris, France02-2024
Bachelor of Science - Sciences With Education
Kigali Institute of Education
Kigali, Rwanda 03-2009
Skills
- FLUENT IN [LANGUAGE]
- Document Translation
- Strong vocabulary skills
- Fluent Bilingualism
- Fast Typing Speed
- Excellent Writing Abilities
- Verbal and written communication
- Editing skills
- Document Review
- Transcription Services
Languages
English
Full Professional
French
Full Professional
kinyarwanda
Native or Bilingual
Swahili
Elementary
Certification
COR Level II
Timeline
Translator
Backflip Media
04.2024 - Current
Project Management Assistant
USAID Rwanda
12.2022 - 03.2024
Executive Administrative Assistant
USAID Rwanda
04.2018 - 12.2022
Secretary to the Ambassador
Embassy of Japan in Rwanda
05.2010 - 12.2016
Receptionist
Embassy of Japan in Rwanda
02.2010 - 04.2010
MBA - Project Management
Mount Kenya University
Post-Degree Certificate - Foundations of Education Sector Planning
IIEP - UNESCO
Bachelor of Science - Sciences With Education
Kigali Institute of Education
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