Claudia Maya
Los Angeles
Summary
Experienced Senior Executive Assistant at Adidas, skilled in calendar management and team culture development. Supported
in team expansion and streamlined event coordination, showcasing strong project management and communication
skills. Expert in handling confidential correspondence, time management, and problem-solving to ensure seamless
operations in fast-paced environments.
Overview
12
12
years of professional experience
Work History
Senior Executive Assistant
Adidas Originals
03.2025 - Current
- Managed executive schedules, ensuring efficient time allocation for meetings and appointments.
- Coordinated travel arrangements, optimizing itineraries to enhance productivity and minimize downtime.
- Supported project management initiatives by tracking deadlines and deliverables across multiple teams.
- Assisted in budget preparation by organizing expense reports and tracking spending against forecasts.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for GM/ SVP executives.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
Executive Assistant
Adidas- Originals Los Angeles
09.2023 - 02.2025
- Maintain and update department files, records, and distribution lists to ensure accuracy and accessibility.
- Post and manage internal communications and announcements across appropriate channels.
- Partner with Strategy team and HR to organize and execute meetings, workshops, huddles, and town halls, ensuring logistics and timelines stay on track.
- Oversee vacation tracking for the team and provide guidance on standards, policies, and processes (e.g., T&E guidelines).
- Manage communication groups and distribution lists, collaborating cross-functionally with department leaders, Head Office, Security, IT, and other stakeholders.
- Support overall operational efficiency by ensuring systems, processes, and communications run seamlessly across the department.
Executive Assistant
Adidas- Yeezy
08.2022 - 09.2023
- Own and execute the GM’s complex calendar, proactively planning 4-6 weeks ahead to ensure meeting flow, preparation time, space logistics, breaks, and conflict resolution.
- Coordinate all executive travel arrangements, including flights, car services, airport pickups, and expense management.
- Manage executive correspondence and inbox, ensuring timely, accurate, and professional communication.
- Serve as the primary point of contact for the GM, providing information, guidance, and solutions aligned with departmental policies and procedures.
- Schedule and protect preparation time for major initiatives, reviews, and leadership meetings, keeping stakeholders informed of changes, deadlines, and required actions.
- Act as liaison between the GM and senior leaders, Strategy team, key stakeholders and cross functional partners to maintain alignment and momentum on priorities.
LA Showroom Manager
Adidas
07.2018 - 08.2022
- Served as the primary point of contact and gatekeeper for external vendors, clients, guests, facilities teams, WHS sales representatives, and non-company visitors.
- Led planning and execution of off-site events, managing catering, transportation, parking, badge access, and end-to-end visit logistics.
- Supported managers and sales representatives during Pre-Sell and Sell-In meetings by preparing presentation materials, tools, and meeting formats.
- Mentored and onboarded new Showroom Managers; streamlined sample communication processes and managed the full sample lifecycle from receipt and setup through inventory and clearance.
- Directed office operations during a 50% team expansion across two floors, overseeing procurement, purchase orders, and vendor coordination.
- Developed a comprehensive sales team playbook to standardize processes and improve operational efficiency.
Floor Manager
Aritzia
01.2016 - 06.2018
- Drove sales growth through effective inventory management, strong team leadership, and cultivation of a high-performance team culture.
- Elevated customer experience by coaching team members to build strong, sales-focused client relationships.
- Partnered with cross-functional stakeholders to optimize store operations and ensure efficient business flow.
- Produced and analyzed daily ADT, UPT, and labor reports to improve team performance and operational efficiency.
Store Manager
Nasty Gal
02.2014 - 01.2016
- Provided strategic operational leadership and financial oversight, streamlining processes to improve overall performance.
- Led in-store activations and key milestone events to drive sales and maximize brand impact.
- Managed full-cycle talent processes, including recruitment, onboarding, and offboarding.
- Leveraged daily performance reporting and sales metrics to optimize promotional strategies and support team development.
- Maintained high presentation and service standards to enhance team morale and elevate customer satisfaction.
Education
Bachelor of Science - Adminstration
University of Nevada, Las Vegas
Las Vegas, NV12-2006
Skills
- Microsoft Office (Word, Excel, Powerpoint, Outlook)
- Concur
- Adobe Acrobat
- POS
- Administrative skills
- High-level confidentiality
- Effective problem solving
- Strong organizational skills
- Adaptable to change
- Expert time management
- Excellent interpersonal skills
- Invoice processing
Timeline
Senior Executive Assistant
Adidas Originals
03.2025 - Current
Executive Assistant
Adidas- Originals Los Angeles
09.2023 - 02.2025
Executive Assistant
Adidas- Yeezy
08.2022 - 09.2023
LA Showroom Manager
Adidas
07.2018 - 08.2022
Floor Manager
Aritzia
01.2016 - 06.2018
Store Manager
Nasty Gal
02.2014 - 01.2016
Bachelor of Science - Adminstration
University of Nevada, Las Vegas