Clare Hattingh
Airdrie,AB
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
2024
2024
years of professional experience
Work History
Administration/Internal Sales Representative
Comco Controls
07.2021 - Current
- Added consumer purchase dates and updated address changes for current accounts in corporate database.
- Attended monthly sales meetings and quarterly sales trainings.
- Collaborated with managers to provide customer feedback and recommend operational changes to meet emerging trends.
- Developed, maintained and utilized diverse client base.
- Executed record filing system to improve document organization and management.
- Created and maintained databases to track and record customer data.
- Recorded expenses and maintained accounting records.
- CSA filing
- Visa card reconciliations
- Contract billing for small and large projects
- Promoting support to new contracts
- Event planning for company functions
- Preparing sales quotations
- Weekly employee timesheets for payroll
- Invoicing on Quickbooks
Administrative Assistant
CEL Electrical Contractors
03.2021 - 06.2021
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Volunteered to help with special projects of varying degrees of complexity.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed filing system, entered data and completed other clerical tasks.
Administrative Assistant/Reception
Aura Day Spa
1 1 - 11.2020
- Schedule clients for massages & treatments
- Confirm appointments daily
- Create invoices using Soap Vault/Noterro
- Direct Billing
- Handle cash & credit card payments
- Reconcile daily payments
- Reception clean up
- Assist clients with spa products and supplies
Administrative Assistant
Continental Mine & Industrial Supply Ltd
02.2013 - 10.2019
- Oversee reception area, including greeting visitors and vendors
- Assist with couriers
- Maintain office files
- Open and distribute mail/Process electronic mail
- Process purchase and sales orders
- Coordinate repairs to office equipment
- Handle credit card payments
- Assist with event organizing (Golf day/trade events)
- Packing slips on Quickbooks
- Perform other related duties as required
Customer Service, Clerk & Administration
Deloitte & Touche
02.2012 - 11.2012
- Assist l with customer queries (6 Lotteries)
- Place order for clients online
- Data entry and update client Profiles
- Customer service and maintain contact with clients
- SKILLS
- Phone etiquette
- Attention to detail
- Customer Service
- Organization and Planning
- Quickbooks
- SAP
- Microsoft Office
- OHS
- Assist with rejected cards & payment
- Coordinate repairs to office equipment
- Filing corporate & personal tax
- Maintain files, scan to email, copy and fax
Manager, Filing Clerk & Administration
Green Office
07.2010 - 11.2011
- Identifying target customers/leads with client database
- Day-to-day management of client database
- Processing sales orders
- Ordering inventory
- Quote on prices for consumables, hardware and empty cartridges
- Assisting account managers in building and maintain strong
- Relationships with clients
- Constant feedback to collections leaders on account developments
- General administration and organization
Office Manager
PM Electrical
03.2010 - 07.2010
- Schedule electricians with appointments
- General Debtors & Creditors
- Oversee Reception
- Deal with staff enquiries
- Filing
- Orders supplies/petty cash
Office Manager
UC Baby
03.2010 - 07.2010
- Schedule appointments
- Oversee Reception
- Assist with staff enquiries
- Payroll
- Sales & Marketing
Education
High School Diploma -
Pinetown Girls High School
Durban, South Africa01.1996
Skills
- Billing Procedures
- Office Management
- Data Entry
- Administrative Support
- Data Organization
- Efficient Precision
- Organize Files
- Event Planning
- Dedicated Team Player
- Prioritizing Work
- Front Office Management
- Organizing and Categorizing
Timeline
Administration/Internal Sales Representative
Comco Controls
07.2021 - Current
Administrative Assistant
CEL Electrical Contractors
03.2021 - 06.2021
Administrative Assistant
Continental Mine & Industrial Supply Ltd
02.2013 - 10.2019
Customer Service, Clerk & Administration
Deloitte & Touche
02.2012 - 11.2012
Manager, Filing Clerk & Administration
Green Office
07.2010 - 11.2011
Office Manager
PM Electrical
03.2010 - 07.2010
Office Manager
UC Baby
03.2010 - 07.2010
High School Diploma -
Pinetown Girls High School
Administrative Assistant/Reception
Aura Day Spa
1 1 - 11.2020
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