Summary
Overview
Work History
Education
Skills
Timeline
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Cindy Tanner

Riverside,CA

Summary

Experienced professional with over 25 years of administrative expertise seeking a challenging position that prioritizes increasing responsibility, personal growth, and professional achievement. Exceptional multitasking and problem-solving skills, thriving in fast-paced environments. Well-rounded team member with a proven track record of meeting deadlines and surpassing business objectives. Seeking an opportunity to utilize extensive knowledge and skills acquired throughout career.

Overview

10
10
years of professional experience

Work History

Office Assistant III/ Accounting Technician I/II

COUNTY OF RIVERSIDE
01.2015 - Current
  • Perform technical review of fiscal records and departments accounts
  • Reduced errors in financial reporting through meticulous attention to detail and thorough review of financial statements
  • Review and submit variety of state mandated reports
  • Prepare accounting Journals for Payments to a variety of government agencies
  • Complete corrections within house software as needed
  • Ensure accurate record-keeping with diligent data entry and database management for vital company information
  • Assist in preparation of financial reports, gathering data that contributed to budgeting accuracy
  • Reconcile daily bank deposits
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Research and resolve problems independently
  • Provide support to supervisor and accounting staff
  • Collaborate effectively teams to support organizational goals through accurate financial analysis and strategic planning
  • Archive outdated records as necessary for efficient retrieval when needed
  • Reduce financial discrepancies by conducting thorough monthly reconciliations of bank statements
    Assist in successful external audit process, preparing necessary documents and facilitating auditor inquiries
    Demonstrated operational knowledge of Microsoft Office programs such as Excel, PowerPoint and Outlook
  • Performed numerous administrative and technical support functions that enhanced [Product or Service] effectiveness.
  • Streamline invoice processing to improve vendor relationships and maintain timely payment schedules
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems
  • Delivered excellent customer service through prompt responses to customer inquiries, addressing concerns effectively, and building strong relationships
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for successful implementation
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial document
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts
  • Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team
  • Facilitated collaboration within team by organizing regular meetings and tracking project progress
  • Boosted team productivity by managing communication channels and ensuring timely responses to inquiries
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes
  • Maintained inventory of office supplies and placed orders
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale
  • Improved staff morale by organizing recognition programs, acknowledging outstanding contributions and fostering positive work culture
  • Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency
  • Contributed to policy updates, researching regulations to ensure company compliance
  • Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives
  • Enhanced office environment, organizing spaces for better workflow and employee comfort
  • Completed bi-weekly payroll for department employees
  • Developed filing system for historical documents, preserving important company records and improving access to information
  • Monitored office supplies inventory, ensuring availability of essential items without overstocking.
  • Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines
  • Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants
  • Organized training sessions for new software upgrades
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy
  • Continually sought methods for improving daily operations for increased productivity
  • Volunteered to help with special projects of varying degrees of complexity
  • Provided support for PeopleSoft Upgrade Project Manager
  • Handled flow of information from the project owner to the team
  • Provided administrative guidance on project execution by providing timelines
  • Compiled documentation on recommendations of the project owners
  • Responsible for the well-being of the project team through the course of the project
  • Supported Executive Assistant Chief Information Officer and staff as required
  • Coordinated time, place and participant arrangements for Executive meetings
  • Managed meeting agenda and typed meeting minutes
  • Customer support and department liaison
  • Gathered and compiled facts, statistics for reports
  • Established and maintained effective working relationships
  • Assisted in carrying out administrative policies and procedures
  • Provided general information to the public via telephone and in person
  • Operated standard and modern office equipment
  • Proofread and reviewed work for accuracy and completeness
  • Data Entry from computerized record keeping systems
  • Created and monitored Form 5 Requests for proposals
  • Assisted the preparation of budget requests for assigned staff and programs
  • Attended budgetary meetings to take meeting minutes
  • Monitored and created tenant improvement requests to EDA/FM
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives
  • Increased office participation in special events by creating newsletter with detailed calendars and other office updates
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders
  • Transcribed and organized information to assist in preparing speeches and presentations
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols
  • Enhanced financial accuracy by diligently reconciling accounts, identifying discrepancies, and resolving issues promptly
  • Organized budget documentation and tracked expenses to maintain tight business controls
  • Contributed to successful audits with comprehensive preparation of supporting documentation and effective communication with external auditors
  • Facilitated smooth financial operations by processing invoices accurately and efficiently, avoiding late payment penalties or disputes
  • Enhanced vendor relationships by managing accounts payable efficiently, negotiating favorable terms when possible, and ensuring timely payments
  • Ensured data integrity in financial systems through regular audits, system updates, and adherence to internal control policies
  • Improved cash handling practices for accounting division th strict adherence to internal control and policies

Education

High School Diploma -

Santa Ana High School
Santa Ana, CA
07.1995

Some College (No Degree) -

Moreno Valley College
Moreno Valley, CA

Skills

  • Maintains high level of confidentiality
  • Customer Service
  • Data Entry
  • Effective communicator
  • Proficient Bilingual (Spanish)
  • Great organizational and communication
  • Strong typing–60 words per minute
  • Expert-level of Microsoft Office Suite
  • Detail-driven and excellent multi-tasker
  • Flexible and adaptable in variety of situations
  • Knowledge safety and compliance
  • Employee Training
  • Implements departments policies and procedures
  • Work independently with complex clerical tasks
  • Prepare well-researched and accurate documents
  • Demonstrate skill in using timekeeping and book-keeping
  • Knowledgeable of accounting principles and practices
  • Proficient in the use of technology- ie computers, laptops, word processing, database spreadsheet programs such as Project Manager and PowerPoint

Timeline

Office Assistant III/ Accounting Technician I/II

COUNTY OF RIVERSIDE
01.2015 - Current

High School Diploma -

Santa Ana High School

Some College (No Degree) -

Moreno Valley College

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Cindy Tanner