Christine Spires
Penticton,Canada
Summary
With over thirty years’ experience as an administrative assistant and finance clerk, I strongly believe that I would be an unmatched asset to your team I would like to obtain a secure position with your organization that will utilize my strengths, challenge me daily and provide continuous learning throughout my career
Reliable accounting professional with solid administrative background and good understanding of financial operations and practices. Independently handles accounts receivable tasks and billing while providing clerical office support.
Overview
31
31
years of professional experience
1
1
Certification
Work History
Accounts Receivable Clerk
Okanagan Laminators Inc
01.2024 - 05.2025
- Generate revenue by ensuring clients are properly billed for goods or services
- Working with other departments to collect correct amounts in a timely manner
- Verify and recording transactions in Epicor software
- Resolving account discrepancies
- Securing client payments and entering in Epicor software and reconciling bank statements monthly
- Following up with customers or suppliers with outstanding payments
- Assist as required with the Accounts Payable team
- Process incoming invoices, including coding and routing for approval
- Proactively research and resolve discrepancies
- Review and process expense reports
- Manage vendor onboarding and credit applications
- Other duties as assigned
- Adhere to SOX compliance regulations
Office Manager
Skyview Inspection 360
03.2022 - 08.2023
- Provide excellent customer services to the public, realtors and agricultural personnel by scheduling inspections, creating contracts, arranging building access and collecting and processing payment for house, commercial and foreign worker inspections and Radon consultation and mitigation.
- Full clerical and administrative functions including documentation batching, calculation of fees, recording of transactions, writing related correspondence
- Accounts receivable processing payment using QuickBooks, online banking, and accounts payable monthly reconciliation
Admin Assistant; Lab Assistant
Interior Health
07.2021 - 03.2022
- As Laboratory Assistant perform a variety of duties such as receiving samples from patients, entering data into the Laboratory Information System (LIS), and performing related clerical duties Scheduling clients, requesting requisitions from physicians and other hospital departments Reviewing COVID test results and recording data and packaging for shipment
- Provide clerical services for the Interior Health Lifeline Program including interaction with Lifeline subscribers and volunteers and answers general enquiries from the public Ensures changes to care-plans, client information and cancellations are processed in the computer system and for finance staff Schedule and prepare unit and documentation packages for installation Answer general inquiries and troubleshoots for Lifeline Response Centre as required Request new authorizations for Lifeline program sponsorship payments from outside sources Compose correspondence, maintain patient records and sanitize equipment
Accounting Clerk
Bandstra Transportation Systems
01.2019 - 09.2019
- Apply GL coding batch and process accounts receivable invoices into Truckmate AP software
- Scan using OCR software – Synergize and import documents
- Respond in a timely manner to statement inquiries and ensure outstanding items are investigated, corrected, and resolved
- Create and maintain electronic vendor directory and EFT set up
- Run Ad hoc reports, adhere to tight deadlines, ensuring accuracy
- Reconcile employee credit card statements
Administrative Assistant/Finance Clerk
Lavington Pinnacle Pellet
11.2016 - 02.2018
- Audit and enter trucking weigh scale fibre delivery slips to ensure information is correct Collecting delivery fees, overpayments, and batch for entry, assisting the plant accountant with entry into Sage 300 and various other duties as required. Ensure all items are received, and invoices are prepared and coded for payment, matching PO with back up documentation, and signed off by appropriate authorities and approved for payment
- Investigate invoice anomalies with contractors, vendors, and staff, follow up phone calls for late or delinquent accounts
- Accounts receiving payments via cheque, e-transfer, online payments, and entering cheques and EFTs into banking software to electronically reconcile daily
- Generate and maintain work and purchase orders in Azzier system
- Provide visitor safety orientation to the plant
- Order catering, create agendas and take minutes, order office and janitorial supplies, ensuring stock is sufficiently maintained, provide records management maintenance
Administrative Coordinator
Okanagan Staffing Temp Agency for Maximus/WorkBC
08.2016 - 11.2016
- Audit and submit payroll timecards and leave requests for approval
- Prepare invoices, and reconcile purchasing card transactions and secure approval, and submit to Financial Services Unit on a timely basis and respond to inquiries
- Process daily Moneris transactions and reconcile daily receivables
- Monitor and report on issues with building automatic security system
- Update and import SharePoint documents, such as staffing vacation schedule
- Assist in the recruiting process; letters of offer, coordinating background checks and set up new staff in security system; provide staff orientation material
- Provide excellent customer service by receiving customers and operating a multiline switchboard, respond to inquiries and direct calls to the appropriate department
Administrative Assistant/Reception
Express Employment Professionals Temp Agency for Finning Canada
05.2016 - 08.2016
- Audit and submit payroll timecards and leave requests for approval
- Prepare invoices, and reconcile purchasing card transactions and secure approval, and submit to Financial Services Unit on a timely basis and respond to inquiries
- Process daily Moneris transactions and reconcile daily receivables
- Monitor and report on issues with building automatic security system
- Update and import SharePoint documents, such as staffing vacation schedule
- Assist in the recruiting process; letters of offer, coordinating background checks and set up new staff in security system; provide staff orientation material
- Provide excellent customer service by receiving customers and operating a multiline switchboard, respond to inquiries and direct calls to the appropriate department
Administrative Assistant/Reception
Knight Insurance
05.2016 - 08.2016
- Audit and submit payroll timecards and leave requests for approval
- Prepare invoices, and reconcile purchasing card transactions and secure approval, and submit to Financial Services Unit on a timely basis and respond to inquiries
- Process daily Moneris transactions and reconcile daily receivables
- Monitor and report on issues with building automatic security system
- Update and import SharePoint documents, such as staffing vacation schedule
- Assist in the recruiting process; letters of offer, coordinating background checks and set up new staff in security system; provide staff orientation material
- Provide excellent customer service by receiving customers and operating a multiline switchboard, respond to inquiries and direct calls to the appropriate department
Accounting and Budget Clerk
Province of British Columbia - Public Service Agency
09.2015 - 05.2016
- Provide administrative support, contract and budget support and records management using CRMS and Trim software
- Process massive quantity of invoices, journal vouchers, purchasing card reconciliations
- Provide and interpret information on financial policy, procedures, and controls, verifies and assesses accuracy of information and processes and resolves or escalates problems
- Maintain a variety of ad-hoc financial systems required for analysis; initiates and tracks reallocations of resources (FTEs and budgets)
- Review all correspondence, determining priorities of urgent and sensitive situations, and assign to the appropriate branch and track and follow up using Cliff and E Approval software, track, proofread and edit all documentation to ensure grammar, and formatting are correct according to ministry standards
- Provide support coverage and maintain calendars for the ADM’s and Executive Director
- Verify and track financial transactions, reconcile monthly purchasing card statements
- Process staff leave in Time On-line software
Admin Assistant/Document Coordinator/Archives Technician
Ministries of Health, Education, Advanced Education, BC Archives
01.1994 - 01.2015
- Provide administrative support, contract and budget support and records management using CRMS and Trim software
- Process massive quantity of invoices, journal vouchers, purchasing card reconciliations
- Provide and interpret information on financial policy, procedures, and controls, verifies and assesses accuracy of information and processes and resolves or escalates problems
- Maintain a variety of ad-hoc financial systems required for analysis; initiates and tracks reallocations of resources (FTEs and budgets)
- Review all correspondence, determining priorities of urgent and sensitive situations, and assign to the appropriate branch and track and follow up using Cliff and E Approval software, track, proofread and edit all documentation to ensure grammar, and formatting are correct according to ministry standards
- Provide support coverage and maintain calendars for the ADM’s and Executive Director
- Verify and track financial transactions, reconcile monthly purchasing card statements
- Process staff leave in Time On-line software
Education
Adult High School Diploma -
01.2006
Office Admin, Bookkeeping and Records Management Certificates - undefined
Camosun College
01.1996
Skills
- Intermediate levels in Microsoft Office Suite applications
- UltiPro, SAP, TOL and PeopleSoft Human Resources System
- Accounts payable and receivable, contracts, leases, procurement, reporting, budgeting, and reconciliation using Epicor, Great Plains, SAP, Truckmate, Sage, IFMS and CAS Oracle accounting software
- Palmtech, Great Plains and Azzier Work Order and Purchase Order Systems
- SharePoint and DMS Document Management System
- Class 5 BC Drivers Licence
- Keyboarding 52 WPM
- Collections
- Invoice processing
- Time management
- Payment posting
- Statement review
- Bank deposits
Languages
English
Professional Working
Certification
- Contracts and Procurement 2012
- Transport of Dangerous Goods 2021
- WHMIS 2015
Timeline
Accounts Receivable Clerk
Okanagan Laminators Inc
01.2024 - 05.2025
Office Manager
Skyview Inspection 360
03.2022 - 08.2023
Admin Assistant; Lab Assistant
Interior Health
07.2021 - 03.2022
Accounting Clerk
Bandstra Transportation Systems
01.2019 - 09.2019
Administrative Assistant/Finance Clerk
Lavington Pinnacle Pellet
11.2016 - 02.2018
Administrative Coordinator
Okanagan Staffing Temp Agency for Maximus/WorkBC
08.2016 - 11.2016
Administrative Assistant/Reception
Express Employment Professionals Temp Agency for Finning Canada
05.2016 - 08.2016
Administrative Assistant/Reception
Knight Insurance
05.2016 - 08.2016
Accounting and Budget Clerk
Province of British Columbia - Public Service Agency
09.2015 - 05.2016
Admin Assistant/Document Coordinator/Archives Technician
Ministries of Health, Education, Advanced Education, BC Archives
01.1994 - 01.2015
Office Admin, Bookkeeping and Records Management Certificates - undefined
Camosun College
Adult High School Diploma -
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