Christina Zeek

In addition to the duties listed under the Purchasing and Disbursement Coordinator, in my current position I also:

• Manage and train team of four Finance Assistants who process a high-volume of purchasing, reimbursement, and other financial transactions for the ICS academic units.
• Oversaw rollout of the ICS Purchasing Portal and accompanying RT system in July 2024, which is a project that has improved our dept.'s task management and delegation; collaborated with finance team staff to train student staff.
• Enhance customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.

• Responsible for reviewing KFS documents initiated by ICS staff, processing Purchase Order and amendment requests for low and high-value items/services and acting as the primary point of contact for all purchasing, disbursement, and travel reimbursement inquiries within our School.
• Processed Cash Advances, close out requests; paid PO invoices; review and process vendor contracts for purchases.
• Led forums for ICS staff centered on financial policies and compliance; implemented tracking of new data, which revealed error rates and patterns in our staff's document submission; acted as member of hiring committees for Senior Financial Analyst, Finance Assistant, and Program Coordinator positions.
• Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
• Prioritized and managed multiple projects simultaneously, ensuring all met their deadlines and objectives without compromising quality.

• Managed the day-to-day administrative needs of the program and its co-directors, including travel planning and reimbursements, maintaining inventory of program's professional development training supplies, and supervising student staff.
• Created Sales and Services and Purchase Agreements between the University and K-12 school districts, processed contract amendments, invoiced district partners, and worked directly with various on-campus departments and off-campus stakeholders.
• Maintained detailed records of program activities and participant data, ensuring compliance with internal policies and external regulations.
• Led transition to virtual program delivery model during unforeseen circumstances, ensuring continuity of services.

• Provided administrative support to clinical ophthalmologists, including patient and clinic rescheduling, coordinating travel, processing reimbursements, managing academic CVs, and keeping professional memberships and licenses up to date.

• Managed copyright contracts for the museum's digital and printed publications; worked directly with artists, estates, and other copyright holders to ensure contract execution and compliance; provided copyright-compliant and accurate captions and/or credits to publication design team.
• Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
• Collaborated effectively with cross-functional teams to achieve shared goals in a timely manner.