Summary
Overview
Work History
Skills
Accomplishments
Languages
Timeline
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Christina Gonzales

Fontana

Summary

Dynamic Administrative Assistant with a proven track record at DHL Supply Chain, excelling in office equipment management and accounting software. Adept at event planning and fostering professional relationships, I streamline operations and enhance efficiency, ensuring accurate financial compliance and effective communication across departments.

Overview

9
9
years of professional experience

Work History

Administrative Assistant

DHL Supply Chain
Fontana
10.2016 - Current
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Processed invoices for payment using accounting software applications.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Managed office supplies inventory and placed orders when necessary.
  • Managed database systems containing customer contact information.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Conducted research on various topics as requested by management.
  • Developed and maintained filing systems for confidential documents and records.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Created travel arrangements and distributed travel details to appropriate personnel.
  • Assisted with month-end closing activities related to accounts payable.
  • Maintained accurate records of payments made to vendors.
  • Processed employee expense reimbursements according to company policy guidelines.
  • Reconciled vendor statements on a monthly basis.
  • Researched and resolved invoice discrepancies and issues with vendors and suppliers.
  • Processed accounts payable transactions in a timely manner according to established policies and procedures.
  • Investigated discrepancies between purchase orders, receiving documents, and vendor invoices.
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
  • Performed administrative tasks related to payroll processing or benefit administration.
  • Monitored timekeeping records for accuracy and completeness.
  • Compiled reports related to personnel activities such as attendance tracking, turnover rates, disciplinary actions.
  • Prepared job postings for open positions on the company website and other job boards.
  • Organized and conducted new hire orientation sessions to introduce policies and procedures to employees.
  • Updated employee database with changes in job title, salary information or contact details.
  • Assisted with forecasting future cash flows based on past performance trends.
  • Conducted internal audits to ensure compliance with company policies and procedures.
  • Assisted in the preparation of financial statements and reports, including monthly and annual accounts.
  • Entered data into accounting software packages accurately and efficiently.
  • Prepared monthly and year-end closing statements, financial documents, and invoices.

Skills

  • Office equipment management
  • Accounting software
  • Event planning
  • Microsoft Excel

Accomplishments

  • head heart guts recipient

Languages

Spanish
Professional

Timeline

Administrative Assistant

DHL Supply Chain
10.2016 - Current

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Christina Gonzales