Do To
Markham,ON
Summary
With over 9 years event management experience in both corporate and agency environment, specifically focusing on event and audio visual production.
Worked with J.P. Morgan Chase & Co., I developed strong skills in event planning and coordination, ensuring seamless execution from concept to completion. Utilizes strategic planning and vendor management to deliver memorable experiences. Track record of effective budget management and client satisfaction.
Overview
9
9
years of professional experience
Work History
Event Technical Producer
J.P. Morgan Chase & Co.
11.2022 - 07.2024
- Managed approximately 120 virtual and live events per year
- Streamlined event operations by developing comprehensive project timelines, checklists, and budget guidelines for team members to follow.
- Produced concept plans for high-profile corporate meetings and events.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Coordinated large-scale conferences for industry professionals, resulting in increased investment opportunities.
- Excelled in time management while simultaneously overseeing multiple projects from inception to completion.
- Oversaw logistics for multi-day events, including accommodations, transportation, and scheduling.
- Mentored junior staff members on industry best practices, fostering a culture of knowledge sharing and collaboration.
- Collaborated with other department as Sales & Marketing, Corporate Access and Information Technology (IT) teams to define and propel organization's mission and vision.
- Oversaw event registration process by collecting and tracking attendee information.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Implemented post-event evaluations to identify areas of improvement for future events and maintain a continuous improvement mindset.
- Self-motivated, with a strong sense of personal responsibility.
Event Producer
OOTO Production Limited
02.2017 - 11.2022
- Managed approximately 20 client accounts and revenue over CA$1.5m per year
- Strengthened client relationships by consistently delivering high-quality events that exceeded expectations.
- Developed creative concepts for various events to drive attendee engagement and deliver memorable experiences.
- Improved overall event flow by designing floor plans that maximized space utilization while still adhering to safety regulations.
- Monitored and controlled event expenditures to meet budgets.
- Increased client retention rates with exceptional customer service skills, timely responses to inquiries, and consistent updates on event progress.
- Collaborated closely with clients during the planning process to ensure their objectives were met within the scope of the event.
- Ensured successful events through thorough pre-event site inspections, risk assessments, and contingency planning measures.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Fostered a positive working environment through effective team collaboration and clear communication of roles and responsibilities.
- Maintained strong vendor relationships resulting in reliable partnerships that ensured high-quality products/services at competitive prices.
- Developed creative themes for events and created related activities to engage attendees.
- Coordinated travel and accommodations for event attendees.
- Developed detailed event reports, documenting all aspects of each event.
Senior Event Coordinator
WRG Creative Communication (Asia) Limited
07.2016 - 01.2017
- Coordinated schedules and timelines for events.
- Coordinated transportation and parking arrangements for guests and vendors.
- Implemented innovative marketing strategies to promote events, generating significant interest and attracting a diverse range of attendees.
- Spearheaded volunteer recruitment efforts, assembling dedicated teams that contributed significantly to overall event success.
- Collaborated with cross-functional teams to ensure consistent branding across all event materials and communications channels.
- Trained and supervised event staff to complete tasks on time.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Brainstormed and implemented creative event concepts and themes.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Worked well in a team setting, providing support and guidance.
- Passionate about learning and committed to continual improvement.
Project Manager
Base Creative Consultants Company Limited
10.2015 - 06.2016
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
- Planned, designed, and scheduled phases for large projects.
- Monitored project progress, identified risks and took corrective action as needed.
- Managed continuous improvement initiatives to drive gains in quality, flow, and output.
- Created streamlined production schedules and collaborated with production employees to communicate objectives and goals.
- Sourced materials to keep up with production goals and meet customer demands.
- Enforced health and safety protocols to promote safe working environment.
Education
Bachelor of Fine Arts (HON) - Art, Event And Stage Management
The Hong Kong Academy For Performing Arts (HKAPA)
06-2015
Skills
- MS Office proficient
- Event planning
- Audio-visual production
- Budgeting and finance
- Registration management
- Critical thinking skills
- Time management
- Multi-tasking strength
- Team leadership and motivation
- Attention to detail
Timeline
Event Technical Producer
J.P. Morgan Chase & Co.
11.2022 - 07.2024
Event Producer
OOTO Production Limited
02.2017 - 11.2022
Senior Event Coordinator
WRG Creative Communication (Asia) Limited
07.2016 - 01.2017
Project Manager
Base Creative Consultants Company Limited
10.2015 - 06.2016
Bachelor of Fine Arts (HON) - Art, Event And Stage Management
The Hong Kong Academy For Performing Arts (HKAPA)