Cheyenne Alook

Supervisor: Kim Carifelle

• Recruit teachers, administrators, and support staff
• Schedule meetings for Corporate Services Associate Superintendent
• Assist with Human Resources related task's

Supervisor: Daphne Mai'Stoina & Pearl Calahasen

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and Board Members.
• Streamlined executive communication by managing emails, phone calls, and scheduling meetings.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Answered high volume of phone calls and email inquiries.
• Assisted in coordinating events for staff members, promoting team-building activities and boosting morale within the workplace.
• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for KTCEA's board of directors, and associate superintendents.

Supervisor: Pearl Calahasen

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Delivered excellent communication provided by building management through prompt responses to KTCEA's staff, addressing concerns effectively, and building strong relationships.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
• Document organization with thorough file maintenance.
• Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
• Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
• Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts

Supervisor: Avalene Laboucan

• Maintained payroll information by calculating, collecting, and entering data.
• Verified timekeeping records and assisted with handled any discrepancies with employees.
• Assisted new hires with completing required forms for accurate setup in the payroll system.
• Ensured timely payment of employee wages by consistently meeting deadlines for payroll processing.
• Updated employee files with new details such as changes in address or salary levels.
• Maintained accurate records of employee hours, overtime, and leave balances for precise payroll calculations.
• Contributed to audit preparations by maintaining organized documentation of all payroll transactions and processes.

Supervisor: Adam Noskey.

• Learned and adapted quickly to new technology and software applications.
• Collaborated with purchasing department to resolve discrepancies, improving communication between departments.
• Organized and detail-oriented with a strong work ethic.
• Maintained organized filing systems for easy access to financial records, supporting efficient auditing processes.
• Kept vendor files accurate and up-to-date to expedite payment processing.
• Assessed data and information to verify entry, calculation, and billing code accuracy.
• Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
• Responded promptly to vendor inquiries, fostering positive relationships with external partners.