CHERYSE POCHYNOK
Summary
Experienced and strategic administrative leader in the oil and gas sector with a comprehensive background in procurement, site administration, office management, and materials coordination. Recognized for enhancing operational efficiency through process improvements, data-driven decision-making, and cross-functional leadership. Brings a structured, detail-oriented approach to managing complex logistics and evolving work environments. Reliable team leader with a strong commitment to collaboration, accountability, and continuous improvement.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Procurement Specialist (Contract)
Altrad
09.2024 - Current
- Oversaw inventory control, accounting, and supply reports while creating and processing purchase orders.
- Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
- Identifying potential suppliers, evaluating their capabilities, negotiating contracts, and maintaining strong supplier relationships.
- Monitoring inventory levels, forecasting demand, and managing inventory to ensure optimal stock levels.
- Ensuring compliance with procurement policies and regulations and mitigating risks associated with procurement activities.
- Analyzing procurement data, generating reports, and providing insights to improve procurement processes and decision-making.
- Managed sourcing for all materials required on site while maintaining a 98% on-time delivery rate, supporting compliance and cost efficiency initiatives.
Project Coordinator (Contract)
Park Derochie
03.2024 - 08.2024
- Streamlined cross-functional communication among project teams, vendors, and site supervisors, ensuring seamless execution of project milestones and alignment with client specifications.
- Maintaining project documentation, including reports, meeting minutes, and other relevant records.
- Assisting with tracking project expenses and hours, ensuring adherence to the allocated budget.
- Identifying potential risks and issues, and collaborating with the project manager to develop mitigation strategies.
- Ensuring that project deliverables meet established quality standards.
- Coordinated organizational tasks daily over a 6-month contract, utilizing MS Project and SharePoint to track deliverables and reduce missed action items by 18%, supporting efficient project completion across five concurrent initiatives.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
Lead Material & Equipment Coordinator (Contract)
Fluor Constructors (FCCL)
12.2022 - 02.2024
- Optimized material flow by implementing efficient inventory management systems.
- Created detailed reports on material usage, assisting management in making informed decisions about resource allocation.
- Established effective communication channels between departments for seamless coordination of equipment needs.
- Participated in continuous improvement initiatives aimed at enhancing overall efficiency within the material coordination function.
- Increased organizational efficiency by multitasking to foster timely project completion.
- Streamlined inventory management processes, enhancing efficiency.
Lead Site Administrator (Contract)
Fluor Constructors (FCCL)
12.2020 - 12.2022
- Handled sensitive information discreetly while maintaining confidentiality protocols at all times.
- Enhanced site efficiency by streamlining administrative processes.
- Maintained personnel records and updated internal databases to support document management.
- Enhanced employee onboarding process, improving new hire satisfaction, and reducing time to productivity.
- Managed scheduling for staff and craft to ensure optimal time management and productivity.
- Devised and implemented processes and procedures to streamline operations.
Office Manager & Payroll Supervisor (Contract)
JFSL Field Services
03.2020 - 11.2020
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Supported department heads in accomplishing their goals through diligent administrative assistance, such as report generation and data entry.
- Streamlined document handling and processing, reducing turnaround time for client inquiries and requests.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Resolved payroll discrepancies quickly and successfully.
Office Manager, Lead Site Administrator (Contract)
Black and McDonald Limited
08.2019 - 03.2020
- Managed a 7-person administrative team to oversee travel and accommodation, onboarding, and workforce schedule.
- Oversaw site payroll for all staff and craft, and served as HR liaison on site.
- Responsible for the submission of all project LEMs for client approval and payment.
- Maintained RFI and CWP logs for Planning and Quality Control.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
Logistics Supervisor
Raven Studios
06.2017 - 08.2019
- Managed scheduling and installation for workplace design and furniture supply to corporate, healthcare, and residential clients.
- Managed procurement processes for materials and equipment, ensuring optimal quality at competitive prices.
- Coordinated logistics operations for timely deliveries and distribution of materials, collaborating with cross-functional teams to streamline workflows and optimize resource allocation.
Office Manager, Payroll Supervisor (Contract)
Fluor Constructors (FCCL)
09.2016 - 05.2017
- Managed payroll, workforce scheduling and travel for Suncor Energy site in coordination with union regulations and collective agreements.
- Developed comprehensive training materials for new employees, contributing to their successful onboarding experience.
- Contributed to organizational growth initiatives by proactively identifying areas for improvement and implementing data-driven solutions.
Document Controller, Office Manager (Contract)
Brock Canada
11.2015 - 08.2016
- Scanned, filed, and transmitted various documents and adhered to digital filing procedures.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
Lead Site Administrator (Contract)
Black and McDonald Limited
06.2015 - 11.2015
- HR and external site liaison for a multi-trade service provider in construction and facilities management.
- Coordinated and implemented the demobilization and teardown of sites at contract end, oversaw final travel arrangements, payroll submissions, and logistical services to move and monitor equipment.
- Oversaw site payroll for all staff and craft, while responsible for submission of all project LEMs for client approval and payment.
Lead HSE Administrator, Lead Travel Coordinator (Contract)
KBR Industrial
04.2012 - 06.2015
- Organized site-wide weekly safety meetings and procured daily toolbox discussions.
- Maintained up-to-date certifications, wrote in-depth safety reports, and designated weekly safety focuses.
- Liaised with management on process development and employee concerns.
- Performed weekly audits on flight and accommodation bookings and reported accurate and correct information to shareholders promptly.
Education
Project Management (PMP) -
BCIT
Online01.2026
Bachelor of Business Management -
Athabasca University
Online01.2020
Skills
- SharePoint Database
- SAP
- Procurement Management
- Materials Management
- Inventory & Supply Management
- Project Management
- Team Leadership
- Project Coordination
- Logistics Coordination
- Vendor Management
- Warehouse Operations
- Payroll
- Purchase Orders
- Invoice Processing
- Scheduling Expertise
- Process Improvement
- Performance Tracking
- Report Generation
- Purchase Orders
- Invoice Processing
- Onboarding & Workforce Requirements
- Employee Relations
- HR Compliance
- Documentation Control
Certification
- CSTS
- WHMIS 2015
- First Aid Certification
- Supervisor Drug & Alcohol Awareness Training
- Worksite Safety - Workplace Violence & Harassment
- SiteReadyBC
Languages
English
Native or Bilingual
Timeline
Procurement Specialist (Contract)
Altrad
09.2024 - Current
Project Coordinator (Contract)
Park Derochie
03.2024 - 08.2024
Lead Material & Equipment Coordinator (Contract)
Fluor Constructors (FCCL)
12.2022 - 02.2024
Lead Site Administrator (Contract)
Fluor Constructors (FCCL)
12.2020 - 12.2022
Office Manager & Payroll Supervisor (Contract)
JFSL Field Services
03.2020 - 11.2020
Office Manager, Lead Site Administrator (Contract)
Black and McDonald Limited
08.2019 - 03.2020
Logistics Supervisor
Raven Studios
06.2017 - 08.2019
Office Manager, Payroll Supervisor (Contract)
Fluor Constructors (FCCL)
09.2016 - 05.2017
Document Controller, Office Manager (Contract)
Brock Canada
11.2015 - 08.2016
Lead Site Administrator (Contract)
Black and McDonald Limited
06.2015 - 11.2015
Lead HSE Administrator, Lead Travel Coordinator (Contract)
KBR Industrial
04.2012 - 06.2015
Project Management (PMP) -
BCIT
Bachelor of Business Management -
Athabasca University
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