Cheryl Kohn
Edmonton,AB
Summary
Vigilant Accounts Payable Clerk with 40 years of experience working with broad array of accounts. Committed to on-time payments, maintaining detailed records and vendor management. Detail-oriented worker with proven resourcefulness and reliability.
Overview
34
34
years of professional experience
Work History
Accounts Payable Clerk
ServiceMaster
11.2019 - 01.2024
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Improved vendor relationships through diligent communication and prompt issue resolution.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Review Employee Expenses and coded to correct departments.
- Prepared Employee Checks
- Prepared Check runs for weekly pay runs.
- Prepared EFT Remittances for Vendors and emailed out.
- Implementation of digital document management tools for faster invoice retrieval.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Increased accuracy in expense reporting by thoroughly reviewing submitted claims and verifying supporting documentation.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Matched purchase orders with invoices and recorded necessary information.
- Maintained email communication with Vendors, looked after emails of up to 50-100 daily.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations
- Trained new team members on accounts payable processes.
Accounting Assistant Intern
Prowse Chowne LLP
04.2019 - 08.2019
- Invoicing
- Filing
- Banking
- Accounts Payable
- Accounts Receivable
- Assisting Accountant
- Assisting Legal Assistants
- Esilaw were some programs used, Excel, Word.
- Assisted with the 5-12 Legal Assistants
Accounts Payable Clerk
Hotsy Water Blast
12.2011 - 03.2019
- Generated accounts payable reports for management review to aid in financial and business decision making.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Verified accuracy of accounts payable payments, resulting in 100% reduction in payment errors and check reissues.
- Set up and updated customer accounts with interactions, payments and personal information.
- Reconciled processed work by verifying entries and comparing system reports to balance.
- Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Generated and submitted invoices based upon established financial schedules.
- Disbursed petty cash by recording entries and verifying documentation.
- Managed efficient and accurate processing of invoices and check requests for 100% of locations.
- Utilized talents and expertise to complete on-time and accurate monthly closing processes, journal entries and accruals.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Collected and arranged information and entered details into computer database.
- Performed administrative tasks such as record keeping, writing correspondence and gathering materials.
- Analyzed and researched reporting issues to improve accounting operations procedures.
- Accessed credit records to evaluate customer histories.
- Provided extensive clerical and administrative support to department staff.
- Followed up with customers to collect information and verify details.
- Contacted customers to collect outstanding payments via one-time or negotiated installment methods.
- Reconstructed accounting records from clients' checks and cash receipts.
- Processed payments and applied to customer balances.
- Generated and mailed updated statements.
- Improved accounts payable processes and achieved 100% reduction in late fees.
- Filing open and closed invoices in appropriate cabinets.
- Communicated with Vendors by email and phone in regards to account.
- Order office supplies for all branches .
- Worked with managers to develop annual expense plan goals.
- Prepared and recorded salesman expense reports, and processed payments.
- Helped with inventory on yearly bases, and helped with purchaser to check accurate pricing on inventory.
- Prepare yearly registration on vehicles for all branches.
- Prepared monthly petty cash expense reports for each of branches.
- Helped out with Reception relief.
- Helped with AR relief
- Record and processed daily deposits from branches.
- Send out monthly statements, and invoices on request
- Prepare daily bank deposits and take to bank.
- Communicate with customers by phone or email for account inquires.
- Did all AP paperwork for 7 branches
Office Administrator
TBM Transportation Ltd
10.2000 - 11.2011
- Liaised with assorted base of customers and reps, addressing requests and inquiries via phone or email.
- Assisted in training temps for special projects, ensuring readiness, service quality and efficiency.
- Provided expert clerical support to over 30 internal staff and management by answering phone calls, copying records, preparing deliveries and organizing incoming and outgoing correspondence.
- Maintained office inventory by ordering supplies in timely manner.
- Controlled unit inventory, managing supplies and gathering reports.
- Kept physical files and digitized records organized for easy updating and retrieval by any team member with access.
- Organized international and domestic travel arrangements for up to 20 staff members, including all transportation and hotel stays.
- Aligned office departments and increased inter-department communication and data sharing by implementing new workflows.
- Booked flights, car rentals and hotel accommodations for business travel for Managers.
- Entered accounts payable, accounts receivable, invoices and expense reimbursements.
- Tracked and recorded team expenses and reconciled accounts to maintain accurate, current and compliant financial records.
- Properly compiled and distributed reports and contracts, auditing data prior to shipping to promote accuracy.
- Played key role in achieving and maintaining top client satisfaction and retention by ensuring accuracy of ads and listings in alignment with specifications.
- Coordinated communications, financial processing, registration, record keeping and other administrative functions.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
- Interacted with customers professionally by phone, email or in-person to provide information and direct to desired staff members.
- Enhanced performance of new team members through effective training and support.
- Helped with record keeping in Dispatch department.
- Made sure all Border paperwork was ready for incoming and outgoing shipments
- Customs paperwork.
- Looked after truck maintenance schedules
- Looked after all Registration and Insurance paperwork.
- Did payroll for all workers.
- Filed reports for payroll and did GST returns
Office Manager
KimCo Welding Ltd
01.1990 - 08.2001
- Improved office operations by automating client correspondence, record tracking and data communications.
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
- Held oversight of office inventory activities, including ordering and requisitions, stocking and shipment receiving.
- Performed billing, collection and reporting functions for office generating over $2 M annually.
- Streamlined office operations by computerizing activities, managing customer communications, scheduling payments and tracking records and documents.
- Ordered all office supplies including ink cartridges, toner and paper.
- Established and developed highly-efficient and dependable administrative team by delivering ongoing coaching and motivation while providing opportunities for career acceleration through achievements.
- Tracked and recorded team expenses and reconciled accounts to maintain accurate, current and compliant financial records.
- Leveraged advanced skills and training to support operational needs of multiple departments.
- Integrated logistic systems into company processes to improve operations and manage work orders and price changes.
- Handled new-hire orientation and basic recruiting tasks for best-in-class talent identification.
- Created reports and presentations.
- Recruited and hired qualified candidates for vacant and new positions.
- Optimized organizational systems for payment collections, accounts payable/receivable, deposits and record keeping.
- Adhered to established guidelines to increase profits and collect supplier payments.
- Developed standard operating procedures for all administrative employees.
- Compared vendor prices to ensure optimal savings.
- Coordinated special projects and managed schedules.
- Maintained computer and physical filing systems.
- Received, screened and routed incoming calls.
- Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
- Completed bi-weekly payroll for 20-30 employees.
- Sourced vendors for special project needs and negotiated contracts.
- Interacted with customers professionally by phone, email or in-person to provide information and direct to desired staff members.
- Kept physical files and digitized records organized for easy updating and retrieval by any team member with access.
- Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using Accpac software
- Also by using Excel spreadsheets for various jobs.
- Did all AR and AP requirements.
- Trained office staff where needed, and overlooked all
Education
Business Adminstration And Accounting - Accounting And Business Management
NAIT
Edmonton, AB01.2010
High School Diploma -
St Francis Xavier High
Edmonton, AB01.1982
Skills
- Accounts Payable
- Invoice
- Accounts Receivable
- Bill Payment
- Statement Review
- General Accounting
- Expense Reporting
- Wire Transfers
- Invoice Processing
- Payment Verification
- Bank Reconciliation
- Data Entry
- Vendor Invoice Processing
Languages
English
Full Professional
Timeline
Accounts Payable Clerk
ServiceMaster
11.2019 - 01.2024
Accounting Assistant Intern
Prowse Chowne LLP
04.2019 - 08.2019
Accounts Payable Clerk
Hotsy Water Blast
12.2011 - 03.2019
Office Administrator
TBM Transportation Ltd
10.2000 - 11.2011
Office Manager
KimCo Welding Ltd
01.1990 - 08.2001
Business Adminstration And Accounting - Accounting And Business Management
NAIT
High School Diploma -
St Francis Xavier High
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