Chelsea Muill
New Westminster,BC
Summary
Organized and motivated Administrative Assistant for the Pipeline Maintenance and Integrity Department with Trans Mountain. Experienced in assisting with all project execution in the Western Region, logistics, and planning of special events. Expertise in all project financials as well as Capital and Operating project forecasting and budgeting for the department as well as major projects. Successful in coordinating and executing meetings, travel, and special events for the company.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Trans Mountain
Burnaby
10.2022 - Current
- Support Operating and Capital Budgets and finance processing
- Coordinate special events and logistics company wide
- Sustaining Capital Forecasts for the Pipeline Maintenance and Integrity Group in all regions.
- Submit and oversee all capital equipment and repair purchases
- Daily receiving and payment of all company invoices and major projects
- Execute all Pipeline Maintenance and Integrity purchase orders
- Coordinate and assist with training exercises, events, and meetings for all departments
- Skilled in company systems (D365, PIMMS, CPPM, PowerBI, Enablon, ISNetworld, TitanGPS, BMO Spend Dynamics, Corporate Traveller, and Microsoft TEAMS)
Private Label Branding Coordinator
Farm Boy
Ottawa
01.2022 - 10.2022
- Develop product positioning and messaging for new private label products
- Plan and execute product label repositioning and rebranding of existing Private Label categories
- Lead internal private label design meetings and relevant stakeholders, record, and execute action points
- Coordinate and execute all product photo shoots with photographer for new product packaging
- Collaborate with Marketing and Merchandising teams in planning and executing new product launches
- Work within multiple deadlines, organize, and prioritize projects.
Intake Coordinator
Recovery Care Addictions Center
Ottawa
01.2021 - 01.2022
- Coordinated the intake process for new clients, including scheduling initial assessments and providing necessary paperwork.
- Provided information and resources to individuals, families, and groups seeking assistance.
- Created individualized treatment plans for each client based on their unique needs
- Facilitate all appointments and meetings amongst physicians with various hospitals, organizations, and rehabilitation centers
- Assisted in determining appropriate referrals for clients to other community agencies or programs.
- Collaborated with multidisciplinary team members to ensure quality care is provided to all clients.
Shift Leader/Server
Local Public Eatery
Ottawa
06.2016 - Current
- Provided exceptional customer service and maintained a positive attitude throughout the shift.
- Oversee all Front of House team members and ensure all duties and tasks are being performed at high standard during each shift
- Ensured staff was properly trained on all aspects of their job duties
- Monitored employee performance and set individual performance goals for staff members
- Assisted in training new employees on shift operations.
Clinical Receptionist
The City of Ottawa
Ottawa
01.2020 - 01.2021
- Support all nursing staff and patients in the clinic
- Assisted in scheduling appointments for patients, ensuring accuracy of information entered into the system.
- Provided excellent customer service by promptly addressing patient complaints or concerns.
- Coordinated with clinical staff to ensure smooth flow of operations during busy periods.
Volunteer
R.I.S.E (Refugio Infanti Santa Esperanza)
Puerto Vallarta, Jalisco
01.2016 - Current
- Lesson planning and classroom management for preschool age residents
- Teach and practice the English language to all children in the shelter.
- Provided assistance to staff in the daily operations of the organization.
- Coordinated logistics for special events, such as group outings in the community
Education
Bachelor of Arts - Criminology And Criminal Justice Studies
Carleton University
Ottawa, ONSome College (No Degree) - Social Development Studies
Waterloo University
Waterloo, ONSkills
- Team Leadership
- Strong verbal and written communication
- Logistics Coordination
- Attention to Detail
- Time Management
- Multitasking and prioritization
References
References available upon request.
Timeline
Administrative Assistant
Trans Mountain
10.2022 - Current
Private Label Branding Coordinator
Farm Boy
01.2022 - 10.2022
Intake Coordinator
Recovery Care Addictions Center
01.2021 - 01.2022
Clinical Receptionist
The City of Ottawa
01.2020 - 01.2021
Shift Leader/Server
Local Public Eatery
06.2016 - Current
Volunteer
R.I.S.E (Refugio Infanti Santa Esperanza)
01.2016 - Current
Bachelor of Arts - Criminology And Criminal Justice Studies
Carleton University
Some College (No Degree) - Social Development Studies
Waterloo University
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