CHARMAINE DESAI
Mississauga,ON
Summary
Accomplished professional with strong understanding of payroll procedures, tax regulations and benefits administration. Proficient in using multiple payroll software programs with knack for quickly learning new systems. Highly organized, detail-oriented, and efficient at work.
Overview
12
12
years of professional experience
Work History
Payroll & Benefits Specialist
Sign In Enterprise Inc
05.2021 - Current
- Prepare and process full-cycle payroll for Canadian, United States and Ireland entity
- Administer employee benefits plan and partner with various vendors
- Prepare journal entries and month-end reports to support finance team
- Perform reconciliations on government remittances on monthly and quarterly basis
- Calculate and verify earnings and appropriate deductions and withholdings per pay period
- Compile and prepare invoices requisitions for garnishments and pension amounts
- Maintained payroll information by calculating, collecting, and entering data.
- Update employee files with new details such as changes in address or salary levels.
- Issue paychecks on designated pay dates to avoid employee dissatisfaction.
- Maintain employee privacy and protected payroll operations by keeping all information confidential.
- Process W-2s, 1099s and other year-end reports to remain in compliance with state and federal laws.
- Respond to employee inquiries to clarify payroll issues regarding wages, deductions and taxes
Payroll & Pension Specialist
Workplace Safety and Prevention Services
03.2018 - 05.2021
- Prepared and transmitted payroll on bi-weekly basis for 250+ employees and ensured that processes are accurate and in compliance with the legislation
- Reconciled pension deductions according to the rates provided and ensured that the correct employee and employer contributions information is transmitted to WSIB and the Finance department
- Calculated and verified earnings and appropriate deductions and withholdings per pay period
- Verified timekeeping records and handled any discrepancies with employees.
- Processed new hire paperwork and documents.
- Created payroll reports, tax forms and other financial reports to provide employer with necessary information to make informed business decisions.
- Filed payroll taxes with appropriate government agencies by deadlines to minimize risk of penalties or fines.
- Tracked employee vacation, sick and personal time.
- Audited timesheets and payroll records for accuracy.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Coordinated resolution of payroll discrepancies.
- Processed year-end information and ensure that the T4’s/ T4A’s/ T2200 distribution is provided in a timely manner
- Created process improvement documentation for payroll/ pension related duties
- Created specific CEWS related reports to ensure that the amounts are correctly requested from CRA
- Received approximately $3M refunded from the government
HR and Payroll Specialist
CPS Products Canada
06.2017 - 02.2018
- Coached and supported Managers on employee issues (Performance, Development and Terminations)
- Responsible for managing full cycle recruitment process at various levels
- Facilitated the Joint Health & Safety committee quarterly meetings (prepare agenda, record meeting minutes and conduct workplace inspections)
- Updated HRIS System (ADP) and process paper work for new hires, terminations and other status changes
- Recommended new approaches, policy and procedures to improve efficiency of the department and the services provided
- Compiled and processed weekly payroll for agency employees; bi-weekly payroll for salaried, hourly employees and special payroll for contractors and vendors
- Distributed and monitored employee performance evaluations and ensure that it is conducted in a timely manner
- Reviewed benefits with employees and process enrolment, cancellation or changes.
HR Specialist/ Talent Acquisition
AppleOne-TJX Canada
03.2015 - 01.2017
- Responsible for orientation, training, payroll, safety and HR functions
- Monitored contract compliance and reporting systems such as: union reports, Max hours, Head Count and Turnover reports
- Managed daily flow of the workforce at the distribution centre for 650+ employee associates per shift
- Conducted business reviews and resolve problems
- Compiled and process payroll for all agency associates which was a total of 1000 employees on site
- Managed any injuries, violation of policy, coaching, discipline or termination of employees
- Maintained employee database and uploaded information in the Applicant Tracking System
- Managed performance and attendance records as well as coordinate with all the 9 sub vendor agencies related to employee
- Sourced, Interviewed and placed qualified candidates with clients
- Developed and maintained network of candidate prospects using company’s staffing database
- Worked closely with candidates and clients on skill sets, recruiting process and placements
Human Resources Administrator
Samsung Electronics Canada
01.2012 - 08.2012
- Updated and maintained the Organization Chart
- Maintained employee files and populated all the required information in the HRIS system
- Assisted the Compensation Manager with the MBO templates
- Populated and updated the job descriptions in the template
- Assisted the payroll specialist with coordination and preparation of the T20 forms
- Assisted the HR Business partners with mail merging all the information regarding the salary structure
- Assisted theCompensation Manager with Merit Reviews
- Uploaded information on the Employment Equity software
Education
CPP - Payroll
American Payroll Association
Online 05.2024
PCP - Payroll
Sheridan College Institute of Technology And Advanced Learning
Mississauga, ON12.2021
Human Resource Management - Human Resources
Sheridan College Institute of Technology And Advanced Learning
Mississauga, ON08.2012
Bacherlor's of Arts - Psychology
M.S. University
India05.2007
Skills
- Payroll Tools: ADP Work Force Now, Bamboo HR, etc
- Employee Relations
- Documentation
- Payroll Journal Entries
- Data Integrity
- Background Check Processes
- Termination Procedures
- Human Resources Department Processes
- Payroll and Benefits Administration
Timeline
Payroll & Benefits Specialist
Sign In Enterprise Inc
05.2021 - Current
Payroll & Pension Specialist
Workplace Safety and Prevention Services
03.2018 - 05.2021
HR and Payroll Specialist
CPS Products Canada
06.2017 - 02.2018
HR Specialist/ Talent Acquisition
AppleOne-TJX Canada
03.2015 - 01.2017
Human Resources Administrator
Samsung Electronics Canada
01.2012 - 08.2012
CPP - Payroll
American Payroll Association
PCP - Payroll
Sheridan College Institute of Technology And Advanced Learning
Human Resource Management - Human Resources
Sheridan College Institute of Technology And Advanced Learning
Bacherlor's of Arts - Psychology
M.S. University
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