Chantal Aguiar
San Ramon,CA
Summary
Hardworking, organized, and dedicated administrative professional offering excellent communication, planning, and prioritization skills demonstrated through 14 years of performance. Skilled at drafting reports and business correspondence, scheduling appointments, and maintaining filing systems. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
16
16
years of professional experience
Work History
Administrative Assistant
Sheet Metal Workers Union Local #104
10.2019 - Current
- Answer and direct phone calls
- Assistant to 3 Union Business Representatives
- Organize and schedule appointments
- Compose and distribute emails, correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to union members
- Act as the point of contact for members and contractors
- Liaise with executives to handle special projects as requested.
Dues Processor/Accounts Receivable Specialist
Sheet Metal Workers Union Local #104
03.2012 - 10.2019
- Ensure accuracy and efficiency of payment operations
- Process and monitor incoming payments
- Review accounts for payment processing accuracy
- Implement policy and procedures for funds collected at satellite offices
- Debt/fees collection
- Develop payment plan options for union members
- Compliance with Constitution and Ritual regarding financial obligations for membership
- Main payment contact for 10,000 plus union members.
Administrative Assistant to VP of Financial Aid
Academy of Art University
02.2008 - 10.2010
- Phone, email, calendar, and travel management for Executive VP
- Maintain office supplies and equipment
- Meeting minutes
- Cover reception desk as needed
- Coordinate office policies & procedures
- Assist Veteran Students with Post 9-11 GI Bill and Liaise with Department of Veterans Affairs.
Education
BS - Criminal Justice Administration
California State University East Bay
Hayward, CAAS - Liberal Arts & Science
Diablo Valley College
Pleasant Hill, CASkills
- Travel Arrangements
- Strong Problem Solver
- Schedule Management
- Computer Skills
- Business Writing
- Database Administration
- Report Writing
- Business Correspondence
- Multitasking and Time Management
- Clear Communication
Timeline
Administrative Assistant
Sheet Metal Workers Union Local #104
10.2019 - Current
Dues Processor/Accounts Receivable Specialist
Sheet Metal Workers Union Local #104
03.2012 - 10.2019
Administrative Assistant to VP of Financial Aid
Academy of Art University
02.2008 - 10.2010
BS - Criminal Justice Administration
California State University East Bay
AS - Liberal Arts & Science
Diablo Valley College
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