CETOYA ALEXANDER

• Company Overview: Fire Prevention Department
• Provides administrative and project support to the Fire Prevention Department, ensuring compliance with city regulations and smooth project execution
• Manages project documentation, including event permit processing, inspection scheduling, and compliance reports
• Tracks permitting requirements, researches and logs local construction-related events, and ensures regulatory adherence
• Collaborates with inspectors and event organizers to ensure timely project completion and compliance with safety standards
• Handles high-volume correspondence and database management, prioritizing urgent requests and ensuring smooth workflow
• Fire Prevention Department

Perform administrative tasks according to the instructions of their project managers and ensure smooth communication between all relevant parties.

They are often involved in all project phases, which results in a broad range of tasks.

Roles & Responsibilities:

Wednesday’s Foremen’s lunch (order & pick up)

New Hire Onboarding

Document control

Onsite safety docs ( outside of HCSS)

Time card scans to job folder & CMiC

Printing subcontracts for PM signature,

scan, save in respective folder(s)

Maintenance of supplies & office cleanliness

Contracts compliance ( COI’s, DIR & Licenses )

• Supported underwriting and risk assessment projects, managing large volumes of data, documentation, and compliance tasks
• Processed 200+ submissions daily, ensuring compliance with industry regulations and improving workflow efficiency
• Optimized document management processes, enhancing team productivity and reducing turnaround times
• Acted as a liaison between clients and underwriters, resolving high-volume inquiries and tracking key project deliverables

• Provided executive-level administrative support with a focus on project scheduling, budgeting, and process improvements
• Managed executive calendars, coordinated meetings, and scheduled project-related travel
• Led an office ergonomics initiative, improving workspace efficiency and workflow optimization
• Assisted with corporate expense tracking, invoice processing, and financial documentation

• Ensured regulatory compliance and document accuracy in a high-volume, state-regulated environment
• Processed legal motor vehicle documents, performing extensive research and ensuring compliance with state policies
• Scheduled appointments, reviewed complex registration issues, and facilitated ownership verification