Cecile Santos
Brantford,ON
Summary
Organized and dependable candidate with a positive attitude, highly capable of managing multiple priorities. Willing to take on added responsibilities to meet team goals.
Overview
24
24
years of professional experience
Work History
Administrative Coordinator
St. Leonard's Community Services
12.2014 - 01.2024
- Coordinated various events such as the Annual General Meeting, including venue selection, creating itinerary, invitations, staff and client recognitions.
- Prepared agendas, recorded and distributed minutes for various meetings.
- Managed trainings, including sending notices to staff, recording, and filing annual certificates, booking venues, and arranging catering.
- Ordered flowers for various staff life events.
- Provided back-up for administrative tasks including front desk coverage.
- Prepared job postings and monitored the recruitment inbox; distributed applications as appropriate.
- Maintained the filing system for Agency correspondence such as regulations and licensing.
- Prepared official charitable donation receipts and thank you letters.
- Assisted Accounting with monthly invoices, and bi-weekly payroll preparation for over 200 employees.
- Handled sensitive information discreetly while maintaining strict confidentiality protocols within the workplace.
- Demonstrated strong attention to detail through thorough proofreading of documents before distribution.
- Answered phone calls and responded to inquiries from internal and external clients.
- Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly.
- Created presentations and other materials to support organizational activities.
Executive Assistant to the President
Shikatani Lacroix Design
01.2000 - 03.2013
- Managed the President’s calendar, including making appointments and prioritizing their workload.
- Provided administrative assistance, such as writing and editing proposals, screening calls and emails, and responding accordingly to support executive correspondence.
- Organized meetings, including scheduling, sending reminders to attendees, and arranging catering.
- Assisted with new business developments including preparation and timely submission of RFP proposals.
- Coordinated events and managed ad hoc projects.
- Processed travel expenses and reimbursements for the executive team.
- Handled confidential and sensitive information with discretion and tact.
- Served as liaison between departments to facilitate effective communication throughout the company.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Education
Some College (No Degree) - Marketing
George Brown College
Toronto, ONSkills
- Meeting and event planning experience
- Scheduling and calendar management
- Relationship-building with external and internal clients
- Project management experience
- Travel administration
- Microsoft Office
- Task prioritization
- Teamwork and collaboration
Languages
English
Full Professional
Timeline
Administrative Coordinator
St. Leonard's Community Services
12.2014 - 01.2024
Executive Assistant to the President
Shikatani Lacroix Design
01.2000 - 03.2013
Some College (No Degree) - Marketing
George Brown College
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