CATLIN TAN

• Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
• Matched purchase orders with invoices and recorded necessary information.
• Screened company accounts receivable, accounts payable, supported payroll processing and general ledger transactions.
• Investigated daily variances and corrected errors to resolve discrepancies.
• Assessed data and information to verify entry, calculation and billing code accuracy.
• Completed bi-weekly payroll for company employees.
• Managed and responded to correspondence and inquiries from customers and vendors.
• Supported management by processing invoices and documents with consistent on-time delivery.
• Maintained account accuracy by reviewing and reconciling checks monthly.
• Generated invoices upon receipt of billing information and tracked collection progress.
• Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
• Maintained relationships with vendors and managed invoices.
• Verified deposits, rectified discrepancies and processed end-of-day paperwork.
• Reviewed account documentation for accounts, rectified issues and contacted vendors about account changes.
• Created detailed expense reports.
• Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
• Implemented new accounting processes to decrease spending and work flow downtime.

• Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
• Input high volume of monthly invoices with consistent accuracy.
• Managed accounts payable entries and reviewed entries made by staff to ensure accuracy.
• Monitored status of accounts payable to facilitate prompt processing.
• Reconciled company accounts for credit cards, employee expenses.
• Investigated daily variances and corrected errors to resolve discrepancies.
• Built and professionally developed highly competent team of accounting professionals.
• Acted on behalf of the Accounting Supervisor as required, managing Accounts Payable Clerks.

Corporate Finance Department

• Performed accounts payable and purchasing functions for multiple Departments.
• Assisted in administering a grant program.
• Recorded the receiving of goods and services in PeopleSoft and assisted with department asset tracking.
• Reconciled monthly MasterCard statements.
• Acted as back-up to other divisional administrative support positions, as required.

Planning, Property & Development Department | Development & Inspections Division

• Scheduled all Commercial Inspection requests via email, phone and in person
• Provided direct support to the Commercial Inspectors and Occupancy Branch
• Responsible for monitoring Commercial Inspector check-ins
• Inputted data entry from customers into the AMANDA computer program from phone calls, emails, and regular mail
• Entered data into Excel Spreadsheets
• Assisted and provided customer service to the general public at the front counter
• Performed photocopying and filing tasks as required

• Researched and resolved accounts payable discrepancies.
• Reviewed all expense reports for accuracy and proper expense disclosure.
• Managed invoice processing, purchase orders, expense reports, credit memos and payment transactions.
• Composed effective accounting reports summarizing accounts payable data.
• Reconciled vendor statements and handled payment complaints or discrepancies.
• Posted receipts to appropriate general ledger accounts.
• Coded and entered at least 50 invoices each day into the Oracle accounting software.

• Calculated, prepared and processed bills, invoices, payroll and other financial statements using computerized systems, such as Quickbooks and Payworks
• Coded, batched, entered, verified and reconciled transactions corresponding with accounts payable and receivable
• Maintained accounting databases by entering data into the computer
• Verified accuracy of invoices and other accounting documents or records; prepared and mailed invoices
• Examined, tracked and restored accounting or payroll issues and discrepancies
• Maintained financial records by filing accounting documents
• Reception duties; answered and forwarded phone calls to appropriate individuals and departments