Cathy ( Yingjie) Chen

▪ Managed the entire accounting cycle from journal entries to financial statements.

▪ Handled Accounts Receivable (AR) and Accounts Payable (AP), prepared sales invoices and purchase orders, followed up on payments, conducted AR aging analysis, and tracked overdue accounts.

▪ Performed bank and credit card payment reconciliations, managed deposits, EFT payments, wire transfers, and outstanding payment cheques, and produced payment schedules and weekly cash flow reports.

▪ Produced financial reports, including balance sheets, income statements, budgets, analyses, and cash flow statements.

▪ Administered two payroll accounts (one in Ontario and one in BC), produced bi-weekly payroll reports, set up employee files, updated payroll rates, recorded employee vacation information, issued ROE reports, and prepared related entries and government remittance payments (PDA7 - CPP/EI/Tax).

▪ Produced GST/HST reports, EHT reports, T4 reports, T2200, and assisted with T2 and SR&ED filings. ▪ Successfully secured a $1.6 million equipment loan from a vendor.

▪ Obtained a $2.5 million CAD operating line and a $1 million USD performance bond from a commercial bank.

▪ Participated in ventures meetings and funding projects over the past two years.

▪ Reviewed financial data, ensured tax compliance, and conducted forecasting for subsidiaries in China and Japan.

▪ Supported sales tax audits, SR&ED audits, and internal operational and accounting audits.

▪ Prepared SR&ED files and successfully obtained SR&ED claims from CRA. ▪ Prepared annual budgets, conducted monthly forecasting, and maintained control over finances. ▪ Conducted monthly revenue, expense, and payroll variance analyses, identifying drivers for variances and providing operational advice. Implemented and optimized finance policies and processes to ensure all spending was budgeted and approved, adopting better alternatives to improve productivity.

▪ Oversaw AR, AP, and project accounting to ensure healthy cash flow and project profitability, and calculated ROI for each project.

▪ Designed and optimized the Chart of Accounts. Worked in started up company environment and helped company to build from one employee to overall fifty employees within 3 years.

• Received attendance report and inputting all payroll data.
• Processed full-cycle bi-weekly/semi-monthly/monthly payrolls in an accurate and timely manner.
• Ensured all deductions required by government agencies are processed accurately.
• Tracked employee's attendance, vacation, overtime; processing reimbursement for meal allowances.
• Reconciled monthly payroll general ledger accounts and preparing monthly payroll reports.
• Maintained and updated employees' files and payroll records including hiring and terminations, leave of absences.
• Administered full-cycle Accounts Payable functions such as reviewing and matching invoices and coding.
• Input invoice and payment, printing checks, processing month-end reconciliation.
• Proceeded filling of all required business returns and filling out ROE if required.
• Remitted payroll tax and prepared T4 for employees.

• Inform and advise both prospective and current students and parents regarding the school’s terms of payment and various available financial aid programs; explain application procedures, administrative policies and student responsibilities.
• Guide students through the assessment and appeal processes; keeping students informed of the status of their financial aid.
• Create and maintain individual student files in a manner consistent with government record keeping requirements and internal school policies; track all financial aid documents activities; follow up with students regarding incomplete files or missing information; authorize release of financial aid funds by verifying compliance with program requirements, signing certificates, schedules and confirmations of enrolment.
• Counsel students on consequences of early withdrawals/program changes and impacts to their student loans/grants.
• Timely invoicing of students for tuition and related fees; receiving and processing payments from students; follow up with students regarding outstanding payments.
• Provide regular, timely activity reports; keep the Director of Student Finance informed of any issues, concerns or additional requirements of student’s financial aid.
• In a clear, user-friendly, professional, courteous manner, provide the services of the Financial Aid Office including up-to-date program information to various parties, including applicants, students and internal staff.

• Communicated with merchants regarding submissions, explanations for files being rejected and coordination of action plan to complete funding process
• Ensured all deductions, fees and reserves are applied to the funding template and perform quality control
• Updated all relevant reports once applications are funded.

-Prepared, processed, balanced, reconciled, and ensured quality control of all financial and non financial transactions for clients including RRIF and RRSP and other deposits.

-Interacted with the corporate departments to create a remediation plan and provided recommendations to improve control processes.