Catherine Chege

• Served as a receptionist, welcome visitors, answer and direct calls.
• Co-ordinated all official communication via telephone and general email address.
• In charge of administration: office cleanliness, office maintenance, office order, refreshments, ordering stationery, and maintaining office equipment.
• Wrote and distributed email, correspondence memos and letters.
• Prepared payment vouchers and supply the supply supporting documents
• Data entry in the finance system and assisted in compiling financial reports.
• Developed and maintained a filing system, both soft and hard copies.
• Submit and reconcile expense reports.
• Prepare E-Tims invoices.
• Solicit quotations from vendors for procurement of supplies and services.
• Maintain office petty cash

• Key Contributions & Results:
• Planned, organized and managed general office and project administration activities of the Nairobi office including logistics and procurement and supporting the Finance & Administration in further developing the same
• Managed all front-desk activities including first level contact, travel and accommodation, logistics, information systems and resource centre as well as office cleanliness, office events, arranging meetings and taking minutes during minutes
• Handled finance tasks: Processed payroll and statutory payments, Petty cash management, payments to suppliers via online banking, invoice preparation, dispatch and payment follow-up, key in data in Navision, prepared journal vouchers, produced detail trial balance reports, bank reconciliations and filing of financial documents
• Human Resource: Timesheet management, short list candidates, interview invitations, sent regret letters, prepared induction programs, management of movement plan and annual leave plan.
• Key Achievements:
• Established document management, calendar organization and collateral preparation for meetings.
• Recommended new filing system which greatly helped reduce missing some crucial documents.
• Devised creative and cost-effective incentive and morale-boosting programs that increased employee satisfaction and productivity.
• Streamlined procurement systems which saved the company money by sourcing for quotations with better deals from suppliers.

Greenerworld Technologies

• Co-ordinated all official communication via telephone, fax and email.
• Registered, drafted and disseminated written communication.
• Assisted in compiling financial reports.
• Maintained index of documents and filing.
• Maintained stock of stationery and office equipment.
• Organized workshops and make travel arrangements.
• Solicited quotations from vendors for procurement of supplies and services.
• Ensured conducive work environment as regards cleanliness and office order.
• Carried out cashier function for the office by handling the cashbox and reconciling weekly receipts and payments as well as ensuring cash security.
• Prepared payment vouchers and receipts for approval.
• Posted primary payment of vouchers, receipts and journal vouchers in the Accounting System (Navision) in preparation for secondary update.
• Key Achievements:
• Improved operational systems, processes and best practices that guarantee organizational well-being.
• Managed and increased the effectiveness and efficiency of Support Services through improvements to each function as well as coordination and communication between support and business functions
• Provided exceptional support to the managers and co-workers which increased overall efficiency by 30%.

• Established, automated, and maintained highly efficient filing systems that ensured quick and easy retrieval of documents, saving retrieval time by 30%.
• Effectively handled critical and sensitive projects for top executives with high levels of confidentiality.
• Achieved a promotion twice; from Receptionist to Administrative Assistant; from Administrative Assistant to
• Administration and Finance Officer.
• Realized savings in stationery management by 30% and reordering while procuring high quality items.
• Realized savings in procuring services by 25% by negotiating yearly prices e.g with taxi services.
• Met monthly financial reporting targets by sending reports by the deadline date.
• Successfully trained the office assistant to handle the reception and filing.