Community Service
Cassandra Lipson (she/her)
Brampton,ON
Summary
The ultimate company culture cheerleader ! Building more inclusive workspaces for women, BIPOC, differently abled and LGBTQ2+. Experienced Executive Leadership Assistant and Office Manager with a demonstrated history of working in the investment management, technology, and startup industries . Strong information technology presence with quick ability to learn and adapt to new software systems as well as make suggestions for new processes based on tested efficiency. Not afraid to speak up and make changes when work can become more proactive and efficient . Always learning, always improving, and always pushing those around me to be the best that they can be!
Overview
14
14
years of professional experience
Work History
Administrative Business Partner
Google
06.2022 - Current
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Enhanced team productivity by coordinating schedules, organizing meetings and social activities, and managing calendars for multiple high level executives.
- Responsible for budget creation , as well as diligent expense tracking and budget management.
- Lead our month-long community service initiative as well as implemented an "evergreen" volunteer program.
- Supported executive decision-making by conducting thorough research and analysis on various topics.
- Event planning and management for teams of all sizes, 10-250+ attendees.
- Managed high-priority projects efficiently, juggling multiple tasks while meeting tight deadlines .
- Optimized time management for executives by handling travel arrangements, including booking flights, accommodations, and transportation services.
- Safeguarded sensitive information with strict adherence to confidentiality protocols and data protection practices.
- Collaborated effectively across departments to ensure seamless workflow integration between teams.
- Designed visually appealing presentations that clearly communicated complex data insights during leadership and all team meetings.
Executive Assistant & Office Manager
Valtech Digital
11.2019 - 06.2022
- EA to the SVP MD, Allison Abraham, as well as the EVP, Shannon Ryan, of the North American offices of Valtech. Office Manager for the Toronto and Chicago offices.
- NA Regional Co-Lead for Culture & Wellbeing
- NA Regional Lead for Diversity & Inclusion
- Built company culture and kept employees happy during the trials of Covid-19.
- Researched and provided top of the line experiences to our employees whether they are in person or virtual.
- Sought new and exciting ways to engage everyone in the company and to provide collaboration opportunities to our NA team.
- Worked hand-in-hand with our People & Culture team to drive employee happiness and engagement .
- Organized calendars, travel, and research. Proud power user of excel and am happiest with a clear and concise spreadsheet.
Office Manager & Executive Assistant to the CEO
Polymath
06.2019 - 10.2019
- Planning and maintaining budget for office events and functions, internal and external
- Acting as liaison between the Senior Leadership Team as well as Building Management
- Writing Job Descriptions for our Recruiting Team
- Handling all company wide expenses and invoices
- Maintenance of the company project management software, Asana
- Prepare and distribute all meeting materials
- Handle calendars of multiple team members, including the CEO
- Largely in charge of creating and maintaining company culture
- Facilitate and manage travel arrangements between our two offices (Barbados & Toronto)
- Act as the point person for communication with property management, security/access control, maintenance issues, mail/couriers, office supplies, and office equipment
Executive Assistant to Chief Scientist
Uber ATG
02.2019 - 05.2019
- Provided high level, detailed, and constant support to one of the busiest executives in the Uber company
- Working around the clock, to provide calendaring, travel, expenses, office event coordination, and any other duties that need to be done
- Coordinating with her other 2 positions at the University of Toronto and the Vector Institute
- Never ending shifts in priorities as well as last second changes depending on high priority and confidential meetings and calls
- Very high level of confidentiality
- 60+ hour work weeks typical
Human Capital Administrator/Administrative Assistant
Cambridge Associates
06.2015 - 07.2018
- Supported high level executives including COOs, Director of Human Capital, Director of Talent Management, and the President in regards to meeting arrangement and constantly changing calendar management with shifting priorities
- Handled complex expense reports for up to 9 high level executives in accordance with company deadlines and coding.
- Planned extensive travel both domestic and international
- Provided support for other high level executives during their assistants' extended leave or between hirings
- Arranged large scale events and training initiatives company-wide
- Created and distributed reports and presentations
- Responsible for onboarding, offboarding, and updating/maintaining all employee files, physical and electronic
- Acted as Human Capital point of contact for various employee questions as well as employment verifications
- High level of access to confidential employee information handled with extreme discretion
Office Administrator
Boston Options Exchange, BOX
09.2014 - 03.2015
- Handled all requests of the VP of Human Resources as well as the President/CLO
- Coordination of complex travel both international and domestic
- Input of expense reports for three high level executives as well as invoice distribution
- Ordered all office supplies, maintained all office machines, and ordered hardware for new employees
- Acted as point of contact for vendors and all clients/business partners coming into the office
- Heavy daily data entry in Excel
- Managed highly complex calendars for 3 high level executives with constantly shifting priorities and deadlines
- Updated public facing website daily with trade counts in accordance with changing state and federal regulations
Legal/Administrative Assistant
Pabian & Russell, LLC
05.2013 - 09.2014
- Provided all administrative support to the Estate Planning and Lifecare Advocate, LLC teams
- Scheduled and coordinated meetings, client appointments, conference calls, marketing emails, and vendors
- Maintained attorney information and job postings on all marketing platforms
- Created and maintained financial tracking systems
- Developed new company forms , such as timesheets, client information forms, and billing forms
- Created onboarding packages for positions of Administrative Assistant and Receptionist
Receptionist/Administrative Assistant
Fragomen, Del Rey, Bernsen, Loewy, LLP
05.2010 - 05.2012
- Provided administrative support to the Amazon Immigration team
- Scheduled and coordinated meetings, client appointments, conference calls, marketing emails, and vendor deliveries
- Handled vendor relations and deliveries to ensure smooth daily operations
Education
Economics & Environmental Studies, Sustainability
Merrimack College
North Andover, MA, USA 04.2014
Skills
- Travel Arrangement Coordination
- Executive Schedule Management
- Event Management
- Project Management
- Employee Engagement
- Document / Presentation / Email Drafting and Preparation
- Onboarding of New Employees
- Budgeting and Expense Filing
- Technologically Flexible - Microsoft Suite / Google Suite / Outlook
- Honest and Ethical
- Detail-Oriented
- Dedication to My Community
AFTER WORK I AM...
- Working on a house project in our new home.
- Offering my time as a member of Rescue Dog Army to facilitate adoptions of red-listed dogs at high kill shelters in the US.
- Handing out meals and hygiene products to the homeless at Union Station.
- Reading or organizing my small library (600 books and counting!).
- Planning a weekend hiking adventure for me, my fiance, and our 2 dogs.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeLocation Preference
RemoteHybridImportant To Me
Company CultureWork-life balanceHealthcare benefits401k matchPaid time offPersonal development programsQuote
Growth demands a temporary surrender of security.
Gail Sheehy
Interests
Animal Welfare
Event Management
Team Building
Software
Google Suite
Microsoft Suite
Travel Planning Software
Budgeting Software
Outlook
Highly Adaptable & Quick Learner
Timeline
Administrative Business Partner
Google
06.2022 - Current
Executive Assistant & Office Manager
Valtech Digital
11.2019 - 06.2022
Office Manager & Executive Assistant to the CEO
Polymath
06.2019 - 10.2019
Executive Assistant to Chief Scientist
Uber ATG
02.2019 - 05.2019
Human Capital Administrator/Administrative Assistant
Cambridge Associates
06.2015 - 07.2018
Office Administrator
Boston Options Exchange, BOX
09.2014 - 03.2015
Legal/Administrative Assistant
Pabian & Russell, LLC
05.2013 - 09.2014
Receptionist/Administrative Assistant
Fragomen, Del Rey, Bernsen, Loewy, LLP
05.2010 - 05.2012
Economics & Environmental Studies, Sustainability
Merrimack College