Professional with strong background in executive support, adept at managing bookkeeping, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Hi, I’m
Cary Schultes
Regina,SK
Summary
Overview
13
years of professional experience
Work History
Virtual Gurus
Executive Assistant
10.2024 - Current
Job overview
- Manage multiple executive calendars, internal meeting schedules, and remote team communications.
- Draft proposals, format reports, and coordinate digital documentation across departments.
- Streamline document sharing and folder organization for internal projects and virtual teams.
- Manage accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
ClaimsPro
Office Manager
03.2022 - 06.2023
Job overview
- Prepared moderately complex letters, claim summaries, and internal documents using MS Office tools.
- Supported account setup, tracked deadlines, and managed CRM contact records.
- Coordinated scheduling between clients and insurance adjusters, handling confidential data and reports.
- Recorded minutes for internal case meetings and maintained timely communication with external stakeholders.
- Managed two administrative staff members and delegated responsibilities to each.
- Managed all incoming payments to branch, documented, and sent out to appropriate payee.
Teksmed Services
Administrative Assistant
09.2021 - 02.2022
Job overview
- Scheduled wellness sessions, maintained client files, and ensured digital documentation accuracy.
- Supported account managers with weekly trackers, email correspondence, and appointment logistics.
Dance City
Administrative Assistant
03.2021 - 09.2021
Job overview
- Managed registration, tracked invoices, and prepared class schedules and internal memos.
- Maintained electronic records and helped implement improved document filing practices.
City Of Regina
Clerk Typist 5
04.2012 - 12.2020
Job overview
- Supported various departments with correspondence formatting, minute-taking, and record management.
- Oversaw travel and meeting logistics, ensured CRM system updates, and supported onboarding activities.
- Produced reports and helped coordinate team schedules and internal workflow processes.
Education
CursaOnline
Certificate from Adobe Premiere Pro
12-2024
University Overview
Insurance Institute of British ColumbiaOnline
License from General Insurance & Risk Management of Technology
01-2023
University Overview
Saskatchewan PolytechnicRegina, SK
Certificate from Administrative Studies
06.2012
University Overview
Michael A. Riffel High SchoolRegina, SK
High School Diploma
University Overview
Skills
Strong problem solver
Meticulous attention to detail
Project management
Invoice processing
Bookkeeping
Resourceful
Tech Savvy
Executive support
Schedule & calendar planning
Languages
English
Native or Bilingual
Certification
- Adobe Premiere Pro
- Office Administration
Software
Microsoft Office
Google Workspace
Asana
Slack
Adobe Premiere Pro
Canva
Calendly
Zoom/Teams
Work Preference
Work Location
RemoteTimeline
Executive Assistant
Virtual Gurus
10.2024 - Current
Office Manager
ClaimsPro
03.2022 - 06.2023
Administrative Assistant
Teksmed Services
09.2021 - 02.2022
Administrative Assistant
Dance City
03.2021 - 09.2021
Clerk Typist 5
City Of Regina
04.2012 - 12.2020
Cursa
Certificate from Adobe Premiere Pro
Insurance Institute of British Columbia
License from General Insurance & Risk Management of Technology
Saskatchewan Polytechnic
Certificate from Administrative Studies
Michael A. Riffel High School
High School Diploma
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