Carolyn Innes
Keswick,ON
Summary
Organized Legal Administrative Assistant with strong background in commercial litigation law, drafting legal documents, and maintaining client communications . Handles clerical tasks with high efficiency and minimal oversight.
Overview
18
18
years of professional experience
Work History
Litigation Legal Administrative Assistant
Miller Thomson LLP
09.2016 - Current
- Diarize and maintain limitation periods, handling of sensitive client files/materials, preparation of materials for court filings pursuant to the Rules of Civil Procedure and the Rules of the Small Claims Court.
- Schedule and coordinate meetings, conference calls; organize meeting materials and travel arrangements, maintain calendars.
- Document management including set-up and maintenance of document databases.
- Ensure compliance with litigation support and eDiscovery best practices, including quality control measures, following best practice protocols and quality assurance checks.
- Supported multiple lawyers simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Facilitated clear communication between clients and lawyer by acting as a liaison to ensure all parties were informed of updates or changes.
- Streamlined legal processes by drafting and proofreading documents, ensuring accuracy and timely completion.
- Reduced lawyer workload through proficient document management, handling correspondence, and performing clerical tasks.
- Assisted with intake of new clients and materials by setting up files and documenting important information.
- Assisted in trial preparation, compiling critical documents and evidence for successful legal proceedings.
- Increased productivity by anticipating lawyers needs and providing proactive support in various administrative tasks.
- Generated pleadings and other legal documents for review by lawyers.
- Managed billing procedures to maintain accurate records of client accounts and expedite payment processing.
Senior Legal Administrative Assistant
Stikeman Elliott LLP
08.2009 - 09.2016
- Anticipated any files/materials necessary for the day, diarize court dates, managed 'bring forward system'
- Revised, formatted, prepared correspondence, agreements, contracts, filed documents to Human Rights Tribunal of Ontario, service of documents, transcribed dictations, prepared filing openings, audit requests and conflict searches
- Corresponded with clients
- Managed email inbox, triaged and assigned actions to important items
- Prepared and managed billings and accounts receivables
- Maintained professional hours in the Law Society of Ontario portal.
Supervisor
Mango
11.2006 - 05.2008
- Involved in all aspects of store operations, including but not limited to calculating overtime, payroll, staff schedules; maintained all paperwork and files, delegated and prioritized tasks to the staff
- Maintained an open and communicative relationship with the head offices in Spain and London
- Ensured and adhered to proper health and safety, loss prevention, and store operations
- Ensured the prompt processing and flow of new merchandise to the sales floor, in order to maximize sales and productivity
- Assisted in the training of new staff members.
Education
Law Clerk Accelerated (Diploma) Program -
Seneca College of Applied Arts And Technology
Toronto, ON09.2009
Skills
- Office Administration
- File Management
- Calendar Management
- Court filings (online portal or over the counter)
- Document Preparation
- Proofreading abilities
- Billing and Invoicing
- File Organization
- Litigation Support
Volunteer Experience
Legal Administrative Assistant Committee
Leader - Girl Guides of Canada
References
References available upon request.
Timeline
Litigation Legal Administrative Assistant
Miller Thomson LLP
09.2016 - Current
Senior Legal Administrative Assistant
Stikeman Elliott LLP
08.2009 - 09.2016
Supervisor
Mango
11.2006 - 05.2008
Law Clerk Accelerated (Diploma) Program -
Seneca College of Applied Arts And Technology
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