CAROLINE SOUZA DA SILVA
Admistrative Assistant
Moncton,Canada
Summary
Highly motivated and detail-oriented administrative professional with over 07 years of experience in office. Proven ability to streamline processes, enhance productivity, and maintain exceptional levels of accuracy. Adept at managing multiple priorities in fast-paced environments, with a strong commitment to excellence and confidentiality.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Family Babysitter
Private Care
Moncton, NB
06.2024 - Current
- Communicated positively with children and guardians.
- Organized and cleaned home after activities by picking up toys and straightening up play room.
- Handled emergencies calmly and efficiently while following established safety protocols provided by the parents.
- Developed strong bonds with families, resulting in long-term relationships and repeat babysitting opportunities.
- Facilitated outdoor playtime to promote physical activity and overall health in the children being cared for.
ADMINISTRATIVE ASSISTANT
DUBOSS MOTORS LTDA
Bahia,Basil
05.2021 - 03.2024
- Manage daily office operations, including scheduling meetings, maintaining records and handling correspondence. Prepare detailed reports.
- Oversee office budget, track expenses, and process invoices in alignment with company policies.
- Serve as the primary point of contact for internal and external stakeholders.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
ADMINISTRATIVE ASSISTANT
VITORIA MADEIRAS EIRELI
02.2020 - 05.2021
- Supported general administrative tasks, including Human Resources operations, cash handling, and customer reception. Conducted verification, entry, and reconciliation of invoices and financial titles in the system, ensuring accuracy and compliance. Organized and maintained document records through thorough review and systematic archiving.
ADMINISTRATIVE ASSISTANT / Financial Department: Accounts Payable and Receivable
POSTO 04 COMÉRCIO DE COMBUSTIVEIS LTDA
08.2014 - 10.2019
- Managing and monitoring payments to suppliers, ensuring adherence to established deadlines. Verifying, reviewing, and recording invoices and expenses in the financial system.
- Issuing payment orders, invoices, and bank authorizations.
- Negotiating payment terms and conditions with suppliers to optimize cash flow.
- Performing daily bank reconciliations, identifying and resolving discrepancies between bank statements and accounting records.
- Preparing financial reports to track expenses and analyze trends.
- Issuing and sending invoices and payment slips to clients, ensuring accurate revenue accounting.
- Monitoring received payments and managing overdue accounts.
- Conducting collections via email, phone, or other communication channels while maintaining positive client relationships.
- Recording and reconciling payment receipts in the financial system.
- Preparing control reports on receivables and projected cash flow.
- Liaising with the sales team and clients to clarify billing inquiries.
- Supporting the preparation and monitoring of cash flow and financial forecasts.
- Assisting with internal and external audits by providing necessary documentation and information.
- Contributing to the continuous improvement of financial processes by automating routines whenever possible.
Education
Diploma in Commercial Management - Business Administration focus
UNIME – Universidade Metropolitana de Salvador
Certificate - Foundations Training Level 1
Experience Early Learning
03.2026
Skills
- Data Entry and Management
- Office Management
- Calendar and Schedule Coordination
- Financial and Budgetary Oversight
- Communication and Interpersonal Skills
- Problem-Solving and Critical Thinking
- Proficiency in [Software/Tools, eg, Microsoft Office Suite, Google Workspace]
Languages
English
Portuguese
Certification
- First AID and CPR certification – Saint John Ambulance
- Introduction to Administration - Fundação Bradesco
- Professional Image and Posture - Fundação Bradesco
ADDITIONAL INFORMATION
- Holds a valid work permit.
- References available upon request.
Timeline
Family Babysitter
Private Care
06.2024 - Current
ADMINISTRATIVE ASSISTANT
DUBOSS MOTORS LTDA
05.2021 - 03.2024
ADMINISTRATIVE ASSISTANT
VITORIA MADEIRAS EIRELI
02.2020 - 05.2021
ADMINISTRATIVE ASSISTANT / Financial Department: Accounts Payable and Receivable
POSTO 04 COMÉRCIO DE COMBUSTIVEIS LTDA
08.2014 - 10.2019
Diploma in Commercial Management - Business Administration focus
UNIME – Universidade Metropolitana de Salvador
Certificate - Foundations Training Level 1
Experience Early Learning