Carol Moote
Hamilton,ON
Summary
Accomplished Accounts Payable Clerk with Opta Minerals LLC, adept at enhancing invoice processing efficiency and reducing discrepancies. Proficient in Sage and Oracle systems, with a strong focus on accurate data entry and reconciliation. Improved vendor relationships through effective communication, achieving a 20% reduction in late payment penalties. Excel in fostering productive team environments.
Overview
11
11
years of professional experience
Work History
Accounts Payable Clerk
Opta Minerals Llc
08.2013 - 12.2024
- Processed vendor invoices with high accuracy, ensuring timely payments and compliance with company policies.
- Managed reconciliation of accounts payable statements to maintain accurate financial records.
- Implemented improvements in invoice processing workflow, enhancing efficiency and reducing discrepancies.
- Led training sessions for new staff on accounts payable procedures and software systems.
- Collaborated with internal teams to resolve payment discrepancies and improve vendor relationships.
- Analyzed payment cycles to optimize cash flow management and reduce late fees.
- Oversaw month-end closing activities related to accounts payable, ensuring all entries were completed accurately.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Improved vendor relationships through diligent communication and prompt issue resolution.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Maintained high level of data integrity by consistently updating vendor information in the system accurately.
- Streamlined invoice processing by implementing efficient filing and tracking systems.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Trained new team members on accounts payable processes, fostering a productive work environment.
- Evaluated financial records to detect errors and discrepancies.
- Prepared comprehensive monthly reports detailing outstanding payables, providing valuable insights for decision-making processes.
- Fostered positive vendor relations, served as primary contact for vendor inquiries and concerns.
- Enhanced efficiency in invoice processing by meticulously reviewing and matching invoices with purchase orders and receipts.
- Accelerated invoice approval times, implemented electronic invoice submission and approval processes.
- Reduced environmental impact by transitioning to paperless accounts payable process.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Reduced processing errors, implemented double-check system for all outgoing payments.
- Matched purchase orders with invoices and recorded necessary information.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Reviewed employee expense reports against company policies, safeguarding corporate funds from misuse.
- Aided audit preparation efforts by maintaining organized records and promptly addressing auditor inquiries.
- Enhanced team productivity by training new clerks on accounts payable processes and best practices.
- Streamlined vendor payments, ensuring timely financial operations by accurately scheduling and executing payments.
- Improved relationships with suppliers by resolving discrepancies in billing and payments promptly.
Education
Executive Secretary - Accounting 1 & 2
Mohawk College of Applied Arts And Technology
Hamilton, OntarioSkills
- Accurate data entry
- Invoice processing
- Accounts payable processing
- Invoice management
- Accounts receivable support
- Skilled in utilizing Sage and Oracle systems
- Proficient in accounts payable systems
- Excel proficiency
- Accountable for payment transactions
- Document analysis
- Purchase order tracking
- Accurate account reconciliation
- Payment management
Accomplishments
I graduated from Mohawk College with a certificate in Executive Secretary, also completed level 1 & 2 Accounting. I pride myself with achieving great relationships within the company to get problems solved in a timely manner. I had great relations with our vendors so if problems came up regarding payments or missed invoices, it was easily resolved by a phone call.
Languages
English
Full Professional
Timeline
Accounts Payable Clerk
Opta Minerals Llc
08.2013 - 12.2024
Executive Secretary - Accounting 1 & 2
Mohawk College of Applied Arts And Technology