Carol Madrigal
Kitchen & Bath Crate
Salida,CA
19
years of professional experience
Professional Administrative Specialist with solid expertise in office management, scheduling, and communication. Adept at streamlining workflows, supporting team collaboration, and ensuring seamless operations. Strong skills in Microsoft Office Suite, calendar management, and customer service. Reliable, adaptable, and focused on delivering results in dynamic environments.
Work History
ADMINISTRATIVE ASSISTANT SPECIALIST
1 Year 9 Months- Demonstrated ability to support executive leadership, including assisting the CEO and Vice President with administrative coordination, scheduling, and organizational support. Strong background in professional communication, employee relations support, cross-department collaboration, and calendar coordination. Proficient in data entry, database management, document preparation, reporting, vendor coordination, and full-cycle inventory and office operations while maintaining strict confidentiality of sensitive information. Knowledgeable in HR administration, including employee records management, HR compliance, benefits and payroll coordination, and HR documentation and reporting.
CAREER SERVICE ADVISER
4 Months- Provide numerous services that assist students and graduates in obtaining employment. The three major functions of Career Services are Placement, Externship, and the Career Academy while serving both employers and students. Work with students prior to graduation to prepare them for practical application of their skills and entering the job market. Meet sales standards and goals are set for every function of the Career Services Department to achieve placement outcomes through our activity-based management system. Daily responsibilities include making outbound calls and emails to employers to tell them about our graduates, community outreach, scheduling interviews, and ensuring placement of graduates. Helping students achieve professional success through education.
HUMAN RESOURCE ADMIN
4 Months- Delivered administrative support to the HR Manager. Drafted HR documentation, including onboarding materials, benefits documentation, incidents reports, and disciplinary warnings for attendance and conduct infraction. Developed and implemented HR strategies and initiatives. Streamline payroll systems to ensure compliance with federal, state and local regulations. Oversaw payroll reconciliation for accuracy. Recruit for 50+ positions. Schedule interviews and maintain records of contact with candidates. Benefits administration. Processed workers compensation packets. Onboarding and offboarding. Employee relations. Coached department managers to properly discipline and write up employees. Created employee incentive programs. Assisted other departments with general tasks.
ROOFING COORDINATOR ADMIN
1 Year 2 Months- Assisted Roofing General Manager. Provide high level administrative support to Managers in the workplace, such as taking calls, scheduling meetings, managing executive requests and other special projects. Managed and coordinated managers scheduling, conferences, and travel arrangements. Prepared and edited correspondence, reports, and presentations. Research and create presentations. Prepare agendas and took detailed meeting minutes. Prepared and submitted expense reports. Act as a liaison between Manager and other departments. Developed and maintained filing systems. Handle confidential information and discretion, ensuring the security and privacy of sensitive data.
STAFFING RECRUITER
5 Years- Responsible for recruitment of temp, temp to hire and direct hire personnel. Conduct internet sourcing and screening. Determines applicant requirements by studying job description and job qualifications. Interview and reference job applicants. Perform new hire orientations and prepare all new hire paperwork. Point of contact between candidates and clients. Handle confidential employee relation matters with tact. Human Resource consulting services. Career coaching and reforming resumes. Performing general clerical duties and assisting Owner in Recruiting and projects.
MAINTENANCE ASSISTANT
1 Year 1 Month- Helped the maintenance department maintain proper record keeping of all regulatory and customer requirements. Distributing work orders to mechanics, creating purchase orders, receiving parts and ensuring the department maintains SQD compliance. Paper work is being collected, organized and filled. Vendor contact. Ordering all materials, office supplies, and parts. General Ledgers. Invoicing. Shipping, Receiving, and Inventory.
- HUMAN RESOURCE ASSISTANT (Temporary ~ 10/2016 - 01/2017) Phone etiquette, scanning, coping, assisting with recruiting process, keeping track of confidential information like employees' address changes, benefits and salaries, health, disability and life insurance as well as other benefits information to new hires, collect completed paperwork, clerical tasks such as writing correspondence, answering telephone calls and scheduling appointments, maintaining personnel records, data entry, posting information, running errands, mailing out letters and packages, organizing, cleaning. Assisting HR Generalist and Manager.
ADMINISTRATIVE ASSISTANT
2 Months- Data Entry, filing, scanning, coping, contract bidding, prepping contracts, closet binders, garage binders, homeowner insurance, home warranty packets, revised purchase orders. Answer phone’s, switchboard. Contractor’s Contact. Ordering materials and office supplies. General Ledgers. Invoices. Assisting in Accounts payable and accounts receivable.
PAYROLL/ H.R ASSISTANT
9 Months- Taking messages, relaying messages, Contact for builders and vendors, input various data into the systems, check invoices and statements, adding and adjusting pricing for jobs, organize and file schedules from builders, create service tags, pay sheets for employees, process pay sheets, enter time on employees time cards, hire and fire new employees, injury & illness prevention meetings, safety policy information meetings, heat illness prevention meetings, reviewing and updating material safety data sheets, I 9’s, state laws, FMLA, Handbook procedures, medical insurance. Assisted Owners in various duties.
ADMINISTRATIVE ASSISTANT
5 Years 10 Months- Assisted owner, managed schedule, management reports, directed meetings, record keeping, answer phones, file, data entry, scan, mail, outgoing mail, related messages, customer service, estimates, bids, assisted with projects, conducted safety meetings, Osha compliance, recruiting, benefit packets, orientation, back ground checks, employee disciplinary actions, assisted payroll verifying hours, assisted in AP and AR.
Education
AA Degree - Business with main focus in HR
C.N.A/C.P.R Certified
Skills
Microsoft Word
Excel
Quick Books
Google Workspace
Human Resource
Talent Acquisition
HR Compliance
Accounts Payable
Accounts Receivable
Full Cycle Inventory
Payroll
SAP
Customer Service
Document preparation
File management
Section name
11/2013 – 10/2015 – Attended a nursing program.
Timeline
ADMINISTRATIVE ASSISTANT SPECIALIST
Kitchen & Bath Crate
10.2024 - 07.2026Read More
CAREER SERVICE ADVISER
San Joaquin Valley College
06.2024 - 10.2024Read More
HUMAN RESOURCE ADMIN
Hunt & Sons, LLC
02.2024 - 06.2024Read More
ROOFING COORDINATOR ADMIN
1st Light Energy
12.2022 - 02.2024Read More
STAFFING RECRUITER
Miceli-Watters, Staffing Partners
12.2017 - 12.2022Read More
MAINTENANCE ASSISTANT
Blue Diamond Growers
10.2016 - 11.2017Read More
ADMINISTRATIVE ASSISTANT
Fitzpatrick Homes
07.2016 - 09.2016Read More
PAYROLL/ H.R ASSISTANT
Silva Plumbing
10.2015 - 07.2016Read More
ADMINISTRATIVE ASSISTANT
Final Touch Construction
01.2008 - 11.2013Read More
Modesto Junior College
AA Degree from Business with main focus in HR
Read More
Sac Med C.N.A Training
C.N.A/C.P.R Certified
Read More