CAROL-ANN LEESON

Company Overview: not-for-profit

• Handled confidential and sensitive information with discretion and tact
• Managed complex executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
• Key point of contact between CEO, and internal/external contacts
• Expense management
• As directed, drafted letters on behalf of CEO
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
• Organized and distributed Board & Committee meeting materials
• Scheduled, attended, and prepared minutes for Board & Committee meetings, consistent with the Bylaws, governance policies, procedures, and guidelines
• Board Governance software implementation and key administrator
• Responsible for Imagine Canada compliance accreditation; and for recruitment, election, appointment and onboarding/offboarding process for Board Directors
• Recommended educational development programs/courses for Board
• Reviewed Bylaws and consulted with CEO, legal counsel and other special interest groups as required on potential Bylaw amendments
• Drived initiatives to streamline and enhance governance processes, fostering transparency and accountability within organization
• Planned and executed strategic retreats for the Board & ELT; and AGM ensuring compliance with the Bylaws and provided support as required to the Board Chair, CEO, Chief Financial Officer/Chief Technology Officer, and Treasurer in the form of presentations, speaking and procedural notes
• Worked with Board, Committee Chairs, and CEO to ensure robust review and follow-up as required for annual evaluation process for Board and various Committees
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Handled confidential and sensitive information with discretion and tact.
• Hybrid position

Company Overview: not-for-profit

• High level administrative support to CEO, Board & Committees including coordinating calendars, scheduling meetings, teleconferences, and other appointments as required
• Developed and disseminated Board & Committee agendas and meeting materials
• Participated in Board and Committee meetings taking meeting minutes
• Managed internal and external correspondence, and inquiries relating to CEO and Board including confidential and sensitive documentation
• Follow-up action on Board and Committee decisions, such as notifying interested parties on specific items, securing reports, and finalizing documents
• Communicated with external offices and agencies on behalf of CEO and Board as required
• Remote position

Company Overview: not-for-profit

• Ensuring Board & Committee meetings ran efficiently by setting agendas, preparing briefing reports, and advised on procedures and meeting practices
• Scheduling of Board & Committee meetings
• Attended Board & Committee meetings
• Prepared Board & Committee meeting minutes and distributed to Directors, following review by the Board or Committee Chair
• Organized and led orientation for new Directors and provided recommendations for ongoing professional development for Directors
• Maintained Society’s corporate records
• Recommended as required to Board and/or Committees changes to Board/Committee policies
• Ensured proper and timely documentary fillings and fulfillment of disclosure requirements to statutory authorities under applicable legislation relevant to Board’s governance role
• Coordinated the Board evaluation process as directed by the Board Chair and Nominating & Governance Committee
• Hybrid position

• Company Overview: public
• Acted as liaison and maintained open lines of communication among senior executives, Board Directors, legal counsel, various government ministry’s, auditor, transfer agent, brokers, shareholders, and project employees
• Coordinated high-level conference calls, Board and management meetings, special events including AGM and travel arrangements for senior executive
• Provided administrative support to President and senior leadership team including correspondence, legal, financial documents, events/logistics coordination, communications, policy compliance, reports, presentations, and problem resolution
• Regulatory filings on SEDAR/EDGAR/SEDI; filing annual returns, drafting Board consent resolutions and minutes, prepared stock option and warrant agreements, issued treasury orders, maintained in-house corporate records
• Assisted in the preparation and filing of the Quarterly and Annual financial statements and MD&A
• Proofed and edited press releases and other documents to ensure accuracy and consistency, disseminated press releases
• Maintained and processed communications pertaining to employee, recruitment and administered corporate benefits
• Processed accounts payable, receivable and employee payroll
• Created effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information streamlining office functioning
• Assisted IT Network Consultant with basic troubleshooting of hardware and software
• Independent contractor position