Carly-Rae Cooke

Beedie Rocks

• Managed booking and settlement negotiations of all bands for 2 stages - Bryan Adams, Blondie, Belinda Carlisle, etc
• Support band touring party with all logistics - flights, accommodations, transportation and additional needs
• Hospitality coordination + management of catering vendor
• Fulfillment of all Hospitality rider needs
• Design and buildout of artist compound
• Management of vendors to support function of artist compound - catering tents, greenrooms, physio tent, production spaces
• Managed talent budgets
• Participated in client meetings and on-site preparation and execution

Honda Celebration of Light 2023

• Worked with Philippines + Mexico Consulates to curate family fun stage programming
• Managed booking and settlement negotiations of all bands for 3 nights of music
• Support band touring party with all logistics - flights, accommodations, transportation and additional needs
• Hospitality coordination
• Stage management
• Collaborate effectively with AV and backline teams to ensure stage and show runs smoothly
• Participated in client meetings and on-site preparation and execution

Canada Together 2023

• Managed booking and settlement negotiations of all bands for 3 stages
• Support band touring parties with all logistics - flights, accommodations, transportation and additional needs
• Hospitality coordination + management of catering vendor
• Fulfillment of all Hospitality rider needs
• Design and buildout of artist greenrooms and backstage compounds
• Collaborate effectively with AV and backline teams to ensure stage and show runs smoothly
• Managed talent budgets
• Participated in client meetings and on-site preparation and execution

• Fostered lasting relationships with 80 sponsors through effective communication and quick response, resulting in long-term loyalty and connections.
• Managed all sponsor needs while onsite for 4 day conference
• Ensured sponsored events and activations were executed as planned and effectively showcased the sponsor (Food & Beverage, Entertainment booking and management, Floor planning, Run of show coordination, Vendor sourcing and management, Venue sourcing and management)

AI Evolution

• Negotiated contracts with venues, vendors and suppliers to obtain best rates and services
• Vendor management + Coordination: F&B, AV, Venue, Design, Security, Volunteers, Entertainment, etc
• Design and conceptualize overall event creative
• Event budget management of 75k
• Guests attendance of 300
• Participated in client meetings and on-site preparation, and maintained clear communication to ensure that all expectations are understood and met or exceeded on event day
• Implemented contingency plans to address last-minute changes or unforeseen events
• Maintain necessary permitting based on event needs
• Managed guest lists and invitations

D-Com event, 50 Year Celebration

• Designed and conceptualized overall event creative
• Negotiated contracts with venues, vendors and suppliers to obtain best rates and services
• Vendor management + Coordination: F&B, AV, Venue, Design, Security, Volunteers, Entertainment, etc
• Event budget management of 75k - 150k
• Guests attendance from 500 - 1500 pax
• Provided clear communication with client to ensure that all expectations are understood and met or exceeded on event day
• Implemented contingency plans to address last-minute changes or unforeseen events
• Maintain necessary permitting based on event needs

TEDFest, DUMBO

• Produced concept + creative plans for a 5 day conference in DUMBO, New York for 1500 TEDx Attendees
• Negotiated contracts with venues, vendors and suppliers to obtain best rates and services
• Vendor management + Coordination: F&B, AV, Venue, Design, Security, Volunteers, Entertainment, etc
• Event budget management of 300K
• Participated in client meetings and on-site preparation, and maintained clear communication to ensure that all expectations are understood and met or exceeded on event day
• Implemented contingency plans to address last-minute changes or unforeseen events
• Maintain necessary permitting based on event needs
• Oversaw event registration process by collecting and tracking attendee information
• Sponsorship management + coordination - Fuji Film, West Elm, etc.

Speaker Concierge - TED2018, TED2019, TED 2020, TEDWomen 2019

• Supported logistics and hospitality needs pertaining to event, of all speakers, leading up to, during, and after the TED conference
• Managed communication with and event calendars, scheduling meetings and appointments for all speakers during the TED conference. (Elon Musk, Stacey Abrams, Gloria Steinem
• Handled confidential and sensitive information with discretion and tact
• Led staff and vendors in providing high level of service for attendees and speakers of the TED conference
• Support + management of Speaker events. (Food & Beverage, Entertainment booking and management, Floor planning, Run of show coordination, Vendor sourcing and management, Venue sourcing and management)