Carene Ennis
Toronto,ON
Summary
Experienced Legal Assistant/Clerk with exceptional typing and data entry abilities. Offers a results-driven approach and demonstrates a strong understanding of logging daily information, researching variances, and maintaining thorough records. Known for accuracy and a service-oriented mindset. Diligent in completing tasks with little supervision.
Overview
19
19
years of professional experience
Work History
Corporate Clerk/Assistant
Mills & Mills LLP
01.2024 - Current
- Open and close files; process accounts, scan and file documents ensuring efficient work flow.
- Draft and prepare legal forms and documents, maintaining compliance with corporate regulations
- Conduct extensive PPSA searches and registrations safeguarding client interest in transactions.
- Manage minute books and draft remedial and annual resolutions supporting corporate governance.
- Coordinate with legal teams to meet filing deadlines of initial returns, annual filings, notice of change, Incorporation, dissolutions, and initial returns.
- Draft retainer agreements, liaise with potential clients and set up work flow process and other duties as assigned.
- Utilize strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
Securities Legal Assistant/Clerk
Gardiner Roberts LLP
09.2019 - 12.2023
- Assistant duties: Open and close files; transcribe, edit dockets, process accounts, scan and file documents, convert documents, edit and prepare comparisons, prepare audit response letters, maintain trust ledgers and other administrative and clerical duties as assigned;
- Clerk duties: Preparation of Chief Executive Officer (CEO) and Chief Financial Officer (CFO) annual and interim certifications; Drafting Material Change Reports; Calculation and payment of annual filing fees for SEDAR; Prepare legal forms and documents for filing on TSXV, CSE and SEDAR; Prepare and file SEDI reports; Maintenance of stock option and warrant registers; Preparation of treasury directions for exercise of options/warrants; Submission of executed treasury direction to issuer's transfer agent; Liaising with legal counsel and transfer agent to set meeting and record dates for annual and/or special shareholders meetings; Maintenance of client minute books ensuring that all executed copies of minutes/resolutions documents are inserted into respective client's minute books; Prepare exemption (NI45-106F1) forms for filing in ON, BC, AB and SEDAR; assist with private placement, set up private placement work flow process with filing deadlines; Draft resolutions, maintain treasury share issuance schedules; Prepare CRA T100A-B forms for flow-through shares; Prepare re-registrations for warrant certificates and other duties as assigned;
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
Legal Assistant
Cassels Brock & Blackwell LLP
10.2012 - 08.2019
- Create, produce, edit, scan and convert variety of legal documents, spreadsheets and presentations; Convert documents and prepare comparisons; Act as technical support for corrupt documents; correct document corruptions and make amendments; Open and close client files; Prepare legal documents from general precedents or instructions; Prepare agenda and meeting materials; Proof-read and revise documents for grammar and accuracy; Edit dockets and process accounts; Prepare monthly expense reports and other duties as assigned.
Executive Assistant - Tax
Crowe Soberman LLP
05.2012 - 10.2012
- Assembled tax documents; Proofread and revised tax articles for grammar and accuracy; Scanned and filed documents; Created technological workflow between peers and partners with SharePoint; Processed proformas, prepared and mailed invoices.
Document Specialist/Legal Asst.
Fasken LLP
11.2005 - 05.2012
- Transcribed legal documents as instructed; Converted documents, edit and prepare comparisons; Acted as technical support to fix corrupt documents and or correct style errors; Faxed court documents; prepared Affidavit of Service for same; Scanned, printed and bind legal documents as requested.
Document Specialist/Float
McCarthy Tetrault LLP
05.2005 - 11.2005
- Make amendments to variety of legal documents; Floated in Real Estate, Litigation and Corporate departments to cover absences; Performed administrative, technical and clerical duties as assigned.
Education
Pending Certificate - Law Clerk
Institute of Law Clerks
Professional Bookkeeper Certification -
01.2015
BA – English (Professional writing) -
01.2011
Office Administration Certificate – Law Firm Profile (Merit) -
01.2005
Computer Network Administrator Diploma -
01.2003
Comptia Network+ Professional Certificate -
01.2003
Comptia A+ Professional Certificate -
01.2003
Better Writing and Public Speaking Certificate (Merit) -
01.2001
Business Studies Certificate (Merit) -
01.2001
Certified Professional Secretary Designation -
01.1996
Skills
- Advanced Microsoft Word, Excel and PowerPoint, Outlook
- Bookkeeping
- Document Management
- Corporate Law: OBR, ISED, Ecore
- Document Compare
- Adobe Acrobat, Nuance
- Securities (public and private companies)
- Securities Filings: OSC, BCSC,TSXV, CSE, SEDAR, SEDI
- Proofreading
- Time management
- DocuSign
- Closing Folders
- Minute Box
References
Available upon request
Hobbies and Interests
- Writing
- Research
- Continuous learning
Languages
English
Native or Bilingual
French
Elementary
Spanish
Elementary
Timeline
Corporate Clerk/Assistant
Mills & Mills LLP
01.2024 - Current
Securities Legal Assistant/Clerk
Gardiner Roberts LLP
09.2019 - 12.2023
Legal Assistant
Cassels Brock & Blackwell LLP
10.2012 - 08.2019
Executive Assistant - Tax
Crowe Soberman LLP
05.2012 - 10.2012
Document Specialist/Legal Asst.
Fasken LLP
11.2005 - 05.2012
Document Specialist/Float
McCarthy Tetrault LLP
05.2005 - 11.2005
Pending Certificate - Law Clerk
Institute of Law Clerks
Professional Bookkeeper Certification -
BA – English (Professional writing) -
Office Administration Certificate – Law Firm Profile (Merit) -
Computer Network Administrator Diploma -
Comptia Network+ Professional Certificate -
Comptia A+ Professional Certificate -
Better Writing and Public Speaking Certificate (Merit) -
Business Studies Certificate (Merit) -
Certified Professional Secretary Designation -
Similar Profiles
Danielle JimenezDanielle Jimenez
Intake Department Manager/Personal Injury Investigator at Rutter Mills, LLPIntake Department Manager/Personal Injury Investigator at Rutter Mills, LLP
Jamiaya DennisJamiaya Dennis
Case Consultant at Rutter Mills Law Firm, LLPCase Consultant at Rutter Mills Law Firm, LLP
PUSHPENDER SINGHPUSHPENDER SINGH
General Manager (Spinning & Combing) at PROVIDENCE SPINNING MILLS (formerly BANSAL SPINNING MILLS LTD., LUDHIANA)General Manager (Spinning & Combing) at PROVIDENCE SPINNING MILLS (formerly BANSAL SPINNING MILLS LTD., LUDHIANA)