Carene Ennis
Toronto,ON
Summary
Experienced Legal Assistant/Clerk with exceptional typing and data entry abilities. Offers a results-driven approach and demonstrates a strong understanding of logging daily information, researching variances, and maintaining thorough records. Known for accuracy and a service-oriented mindset. Diligent in completing tasks with little supervision.
Overview
19
19
years of professional experience
Work History
Corporate Clerk/Assistant
Mills & Mills LLP
2024.01 - Current
- Open and close files; process accounts, scan and file documents ensuring efficient work flow.
- Draft and prepare legal forms and documents, maintaining compliance with corporate regulations
- Conduct extensive PPSA searches and registrations safeguarding client interest in transactions.
- Manage minute books and draft remedial and annual resolutions supporting corporate governance.
- Coordinate with legal teams to meet filing deadlines of initial returns, annual filings, notice of change, Incorporation, dissolutions, and initial returns.
- Draft retainer agreements, liaise with potential clients and set up work flow process and other duties as assigned.
- Utilize strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
Securities Legal Assistant/Clerk
Gardiner Roberts LLP
2019.09 - 2023.12
- Assistant duties: Open and close files; transcribe, edit dockets, process accounts, scan and file documents, convert documents, edit and prepare comparisons, prepare audit response letters, maintain trust ledgers and other administrative and clerical duties as assigned;
- Clerk duties: Preparation of Chief Executive Officer (CEO) and Chief Financial Officer (CFO) annual and interim certifications; Drafting Material Change Reports; Calculation and payment of annual filing fees for SEDAR; Prepare legal forms and documents for filing on TSXV, CSE and SEDAR; Prepare and file SEDI reports; Maintenance of stock option and warrant registers; Preparation of treasury directions for exercise of options/warrants; Submission of executed treasury direction to issuer's transfer agent; Liaising with legal counsel and transfer agent to set meeting and record dates for annual and/or special shareholders meetings; Maintenance of client minute books ensuring that all executed copies of minutes/resolutions documents are inserted into respective client's minute books; Prepare exemption (NI45-106F1) forms for filing in ON, BC, AB and SEDAR; assist with private placement, set up private placement work flow process with filing deadlines; Draft resolutions, maintain treasury share issuance schedules; Prepare CRA T100A-B forms for flow-through shares; Prepare re-registrations for warrant certificates and other duties as assigned;
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
Legal Assistant
Cassels Brock & Blackwell LLP
2012.10 - 2019.08
- Create, produce, edit, scan and convert variety of legal documents, spreadsheets and presentations; Convert documents and prepare comparisons; Act as technical support for corrupt documents; correct document corruptions and make amendments; Open and close client files; Prepare legal documents from general precedents or instructions; Prepare agenda and meeting materials; Proof-read and revise documents for grammar and accuracy; Edit dockets and process accounts; Prepare monthly expense reports and other duties as assigned.
Executive Assistant - Tax
Crowe Soberman LLP
2012.05 - 2012.10
- Assembled tax documents; Proofread and revised tax articles for grammar and accuracy; Scanned and filed documents; Created technological workflow between peers and partners with SharePoint; Processed proformas, prepared and mailed invoices.
Document Specialist/Legal Asst.
Fasken LLP
2005.11 - 2012.05
- Transcribed legal documents as instructed; Converted documents, edit and prepare comparisons; Acted as technical support to fix corrupt documents and or correct style errors; Faxed court documents; prepared Affidavit of Service for same; Scanned, printed and bind legal documents as requested.
Document Specialist/Float
McCarthy Tetrault LLP
2005.05 - 2005.11
- Make amendments to variety of legal documents; Floated in Real Estate, Litigation and Corporate departments to cover absences; Performed administrative, technical and clerical duties as assigned.
Education
Pending Certificate - Law Clerk
Institute of Law Clerks
Professional Bookkeeper Certification -
01.2015
BA – English (Professional writing) -
01.2011
Office Administration Certificate – Law Firm Profile (Merit) -
01.2005
Computer Network Administrator Diploma -
01.2003
Comptia Network+ Professional Certificate -
01.2003
Comptia A+ Professional Certificate -
01.2003
Better Writing and Public Speaking Certificate (Merit) -
01.2001
Business Studies Certificate (Merit) -
01.2001
Certified Professional Secretary Designation -
01.1996
Skills
- Advanced Microsoft Word, Excel and PowerPoint, Outlook
- Bookkeeping
- Document Management
- Corporate Law: OBR, ISED, Ecore
- Document Compare
- Adobe Acrobat, Nuance
- Securities (public and private companies)
- Securities Filings: OSC, BCSC,TSXV, CSE, SEDAR, SEDI
- Proofreading
- Time management
- DocuSign
- Closing Folders
- Minute Box
References
Available upon request
Hobbies and Interests
- Writing
- Research
- Continuous learning
Languages
English
Native or Bilingual
French
Elementary
Spanish
Elementary
Timeline
Corporate Clerk/Assistant
Mills & Mills LLP
2024.01 - Current
Securities Legal Assistant/Clerk
Gardiner Roberts LLP
2019.09 - 2023.12
Legal Assistant
Cassels Brock & Blackwell LLP
2012.10 - 2019.08
Executive Assistant - Tax
Crowe Soberman LLP
2012.05 - 2012.10
Document Specialist/Legal Asst.
Fasken LLP
2005.11 - 2012.05
Document Specialist/Float
McCarthy Tetrault LLP
2005.05 - 2005.11
Pending Certificate - Law Clerk
Institute of Law Clerks
Professional Bookkeeper Certification -
BA – English (Professional writing) -
Office Administration Certificate – Law Firm Profile (Merit) -
Computer Network Administrator Diploma -
Comptia Network+ Professional Certificate -
Comptia A+ Professional Certificate -
Better Writing and Public Speaking Certificate (Merit) -
Business Studies Certificate (Merit) -
Certified Professional Secretary Designation -
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