Brittany Brake
Fort McMurray
Summary
Professional administrative expert with strong organizational and multitasking abilities. Proven track record in managing office operations, ensuring smooth workflow, and maintaining accurate records. Known for excellent communication skills, reliability, and adaptability in dynamic environments. Skilled in using office software, handling confidential information, and supporting team collaboration to achieve collective goals.
Overview
12
12
years of professional experience
Work History
Owner - Administrative Specialist
Brake Business Solutions
09.2024 - Current
- Managed day-to-day business operations.
- Developed and maintained strong relationships with clients, resulting in repeat business and referrals.
- Oversaw daily operations, ensuring all tasks were completed accurately and efficiently by team members.
- Increased customer satisfaction by implementing efficient business processes and providing exceptional service.
- Managed financial aspects of the business, including budgeting, financial reporting, and tax preparation.
- Consulted with customers to assess needs and propose optimal solutions.
- Negotiated contracts with suppliers for better pricing and terms, reducing overall costs for the business.
- Confirmed appointments, communicated with clients, and updated client records.
- Entered data into system and updated customer contacts with information to keep records current.
- Safeguarded sensitive information by maintaining strict confidentiality protocols when handling personnel files or company documentation.
- Input data and processed system change to generate accurate reports.
- Reduced errors in data entry tasks by maintaining accurate records and utilizing verification methods.
- Balanced multiple roles to accomplish diverse tasks and make larger impact to organization.
Financial Administrator
Acuren Group
06.2022 - 05.2024
- Fostered a supportive work environment by training and mentoring junior team members in financial administration best practices, leading to increased productivity levels.
- Collaborated with cross-functional teams to align resources with strategic objectives.
- Managed payroll processing accurately, adhering to strict deadlines while maintaining the highest level of confidentiality for all employee information.
- Reconciled accounts and investigated variances.
- Completed clerical and data entry tasks to optimize financial procedures.
- Updated daily transaction records to assist with payroll and billing administration.
- Managed expense tracking and personnel vouchers.
- Monitored and compiled data and reports to present to leadership.
- Assisted in the coordination of group travel arrangements, ensuring a smooth experience for all participants.
- Updated Internal client software for invoicing
Resource Coordinator
Acuren Group
01.2018 - 05.2020
- Optimized resource allocation by assessing project requirements and assigning appropriate personnel.
- Successfully managed tight deadlines by skillfully balancing limited timeframes against available human capital while still achieving quality results.
- Implemented resource management software to centralize information and improve overall visibility into project progress.
- Reduced project delays by proactively identifying potential bottlenecks in resource availability and addressing them promptly.
- Maintained detailed records of all allocated resources, facilitating accurate reporting and forecasting for future projects.
- Established strong relationships with key stakeholders across various departments, fostering collaboration and smooth cooperation on projects.
- Assisted in the coordination of group travel, training and accommodation arrangements for between 300-600 employees.
- Created processes to streamline office practices.
- Maintained high-quality data records by consistently updating and organizing information in databases.
Site Administrator
Acuren Group
01.2016 - 01.2018
- Developed comprehensive training materials for new employees, contributing to their successful onboarding experience.
- Handled sensitive information discreetly while maintaining confidentiality protocols at all times.
- Implemented process improvements that resulted in increased accuracy of record-keeping and documentation management.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Reduced errors in payroll calculations with meticulous attention to detail and thorough data verification.
- Collaborated closely with HR and accounting teams to coordinate benefits deductions, tax withholdings, and other adjustments.
- Trained and mentored new payroll staff to apply best practices and follow department procedures.
- Entered invoice data into company's invoicing system to enable proper tracking and record keeping.
- Booked all travel and training arrangements for employees
Logistics Coordinator
Acuren Group
11.2012 - 01.2016
- Assisted in the coordination of multiple site travel arrangements, ensuring a smooth experience for all participants.
- Created detailed travel itineraries, incorporating flight, accommodation, and training options tailored to individual site needs.
- Assisted HR with hiring processes by providing paperwork and training.
- Supported office administration tasks, such as managing incoming calls, maintaining accurate filing systems, and adhering to accounts payable standards.
- Working with each site to maintain budgets and individual site procedures
- Worked with Accounts Payable to ensure financial records were maintained.
- Prepare and submit timesheets for union and non-union employees.
Education
No Degree - Life Insurance + A&S Certificate
Olivier's Learning
Remote04-2024
High School Diploma -
Stephenville High School
Stephenville06-2010
Skills
- Customer relations
- Small business operations
- Verbal and written communication
- Staff hiring
- Attention to detail
- Database entry
- Billing and invoicing
- Team collaboration
- Logical reasoning
References
Available upon request.
Timeline
Owner - Administrative Specialist
Brake Business Solutions
09.2024 - Current
Financial Administrator
Acuren Group
06.2022 - 05.2024
Resource Coordinator
Acuren Group
01.2018 - 05.2020
Site Administrator
Acuren Group
01.2016 - 01.2018
Logistics Coordinator
Acuren Group
11.2012 - 01.2016
No Degree - Life Insurance + A&S Certificate
Olivier's Learning
High School Diploma -
Stephenville High School
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