Brianna Asano
Valley Center
Summary
Qualified Administrative Assistant skilled in managing project schedules, coordinating team communications, and supporting administrative tasks. Known for streamlining processes and improving operational efficiency within project teams. Demonstrated expertise in organization and multitasking to support project goals effectively.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Project Administrative Assistant
Black Construction Corporation
10.2024 - 01.2025
- Scheduled and documented project meetings and meeting minutes.
- Prepared purchase orders and invoices for management.
- Provided valuable support during the project bidding process by preparing detailed proposals, contributing to winning contracts.
- Maintained compliance with company policies and industry regulations throughout the entire duration of each project assignment.
Front Desk Associate
Hilton
10.2023 - 02.2024
- Handled high-pressure situations calmly, maintaining professionalism at all times.
Export Sales Coordinator (Temp Agency: Staffworks)
PriceSmart
06.2023 - 10.2023
- Generated and reconciled 200+ export invoices for overseas market.
- Coordinated logistics for efficient transportation, reducing shipping costs and transit times.
- Utilized CRM software to track leads, manage contacts, schedule follow-ups, and streamline overall workflow within the export sales team environment.
Office Administrator (Contract Via Staffworks)
Genasys
12.2022 - 05.2023
- Managed front desk operations: greeted 30+ visitors daily and answered incoming calls and emails.
- Oversaw office supply and kitchen inventory, using cost-effective vendors.
- Coordinated travel arrangements and itineraries for 5 executives, ensuring cost-effective bookings.
- Streamlined mail and correspondence for colleagues.
- Maintained accurate data entry in internal CRM, reducing data errors.
Administrative Assistant and Accounts Payable
The Crosby Club
07.2018 - 12.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Shift Supervisor
Teri Cafe
05.2013 - 07.2018
- Trained new employees and delegated daily tasks and responsibilities.
- Completed store opening and closing procedures and balanced tills.
- Managed cash handling procedures, maintaining accuracy in financial transactions and minimizing discrepancies in daily reconciliations.
Customer Service Representative
Fry's Electronics Inc.
02.2009 - 11.2013
- Managed high-stress situations effectively, maintaining professionalism under pressure while resolving disputes or conflicts.
- Resolved customer complaints with empathy, resulting in increased loyalty and repeat business.
- Developed strong product knowledge to provide informed recommendations based on individual customer needs.
Education
General Studies, Art History
Palomar College
San Marcos, CAHigh School Diploma -
Mission Hills
San Marcos, CA07-2007
Skills
- Office administration
- Accounts payable, data entry and invoicing
- Document control and filing systems
- Microsoft Office Suite (Excel, Word, Outlook, Powerpoint, Publisher)
- Scheduling and calender coordination
- Vendor and supply chain management
- Quickbooks and Adobe Acrobat
- Travel Arrangements
Certification
- Food handler certification (Valid through 8/26)
Timeline
Project Administrative Assistant
Black Construction Corporation
10.2024 - 01.2025
Front Desk Associate
Hilton
10.2023 - 02.2024
Export Sales Coordinator (Temp Agency: Staffworks)
PriceSmart
06.2023 - 10.2023
Office Administrator (Contract Via Staffworks)
Genasys
12.2022 - 05.2023
Administrative Assistant and Accounts Payable
The Crosby Club
07.2018 - 12.2022
Shift Supervisor
Teri Cafe
05.2013 - 07.2018
Customer Service Representative
Fry's Electronics Inc.
02.2009 - 11.2013
General Studies, Art History
Palomar College
High School Diploma -
Mission Hills
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