Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Binbin Liu

Oakville,ON

Summary

An efficient Administrative Specialist is adept at organizing and managing various administrative tasks to ensure smooth office operations. Skilled in establishing and maintaining document management systems, coordinating daily work schedules, and handling both internal and external communications effectively. Demonstrates strong attention to detail for accurate and complete documentation, coupled with excellent problem-solving skills to quickly identify and resolve workplace issues. Adaptable to changing environments, capable of managing multiple tasks simultaneously with effective prioritization, and excels in teamwork to achieve departmental goals. Possesses solid administrative management knowledge and proficiency in office software such as Microsoft Excel and Word.

Overview

14
14
years of professional experience

Work History

Administrative Assistant

Uchoice Home Inspections
01.2020 - 03.2024
  • Documentation Management: Prepared and managed various documents and reports, including inspection reports, client contracts, and invoices. Handled daily emails and correspondence, and arranged meetings and conference calls.
  • Client Service: Greeted and assisted clients, and responded to inquiries regarding inspection processes and services. Scheduled home inspections and maintained accurate appointment records.
  • Data Management: Maintained and updated client databases, ensuring accurate information. Entered and updated inspection reports and related data.
  • Financial Administration: Assisted in processing bills, invoices, payments, and expense reimbursements.
  • File Management: Organized and managed company files, including both physical and electronic documents, ensuring confidentiality and security of information.
  • General Administrative Duties: Performed other tasks as assigned by management.

Administrative Assistant

China Social Security Magazine
01.2013 - 10.2019
  • Administrative Support: Provided daily administrative support to the editorial department , handling phone calls, emails, and correspondence.
  • Document Management: Managed and maintained documents, including meeting minutes, and internal reports, ensuring accuracy and confidentiality.
  • Meeting Coordination: Organized and scheduled internal meetings and external events, prepared meeting materials, recorded minutes, and followed up on action items.
  • Human Resources Support: Assisted the HR department with employee attendance, leave management, and social security matters. Provided administrative support for recruitment and training activities.
  • Logistics Management: Maintained office equipment and managed the procurement of office supplies to ensure smooth daily operations.
  • Communication Coordination: Facilitated interdepartmental communication to ensure timely and accurate information transfer. Assisted in managing internal and external communications.
  • Financial Support: Assisted in handling daily financial tasks such as reimbursements, invoice management, and expense control.
  • File Management: Managed the magazine's filing system, ensuring that all records were properly classified, archived, and retrieved in accordance with company standards.
  • Public Relations: Assisted in organizing and coordinating interactions with external organizations and government agencies. Participated in social security-related outreach activities.
  • Other Duties: Completed other tasks as assigned by supervisors.

Government Affairs Assistant

Sanofi Pasteur
05.2010 - 12.2012
  • Administrative Support: Provided daily administrative support to the government affairs team, including handling phone calls, emails, and meeting arrangements.
  • Document and Report Management: Prepared, reviewed, and managed documents, reports, and contracts related to government affairs, ensuring all documentation complied with company policies and regulatory requirements.
  • Communication Coordination: Coordinated communication between internal departments and government agencies, ensuring accurate and timely information exchange. Assisted in organizing government affairs-related meetings and events.
  • Policy Research: Assisted in collecting information on policies and regulations relevant to the vaccine industry, supporting decision-making and strategy formulation for the government affairs team.
  • Project Support: Assisted in the execution of various projects within the government affairs department, including tracking project progress, organizing relevant materials, and preparing reports.
  • File Management: Maintained the government affairs department’s filing system, ensuring proper classification, archiving, and retrieval of documents by company standards.
  • Public Relations Support: Assisted in establishing and maintaining positive relationships with government departments and public institutions, supporting the company’s external communication and collaboration efforts.
  • Event Management: Participated in and assisted with the management of government affairs-related incidents, including incident coordination, report writing, and follow-up actions.
  • Other Duties: Completed additional tasks and provided support for projects as assigned by supervisors.

Education

No Degree - Business

University of International Business And Economics
Beijing, China
07.2014

Skills

  • Office Administration
  • Administrative Support
  • Microsoft Word
  • Microsoft Excel
  • File Organization
  • Strong Problem Solver
  • Scheduling
  • Professional and mature

Languages

English
Professional Working
Chinese (Mandarin)
Native or Bilingual

Timeline

Administrative Assistant

Uchoice Home Inspections
01.2020 - 03.2024

Administrative Assistant

China Social Security Magazine
01.2013 - 10.2019

Government Affairs Assistant

Sanofi Pasteur
05.2010 - 12.2012

No Degree - Business

University of International Business And Economics
Binbin Liu