Bianca Zahedi
Burlington,ON
Summary
Highly capable and experienced administrative professional with 9 year's experience. Results focused, client-oriented executive assistant with experience working in a high-volume, deadline-driven environment. Proven ability to work under pressure and remain focused during constant interruptions. Self-motivated and self-directed, improved the efficiency and accuracy of the office by restructuring the organizational flow. Well-qualified administrator with proven success in improving operations and solving problems. Highly proficient in building lasting relationships with key decision makers, customers and team members to further company goals. Ready to leverage training and experience to take on new professional challenges.
Overview
12
12
years of professional experience
Work History
Real Estate Sales Representative
Coldwell Banker Community Professionals
01.2022 - Current
- Assisting clients in buying, selling, and renting residential or commercial properties
- Providing guidance and advice to clients on property prices, market conditions, and legal requirements
- Developing and maintaining a network of contacts to generate leads and referrals
- Marketing and promoting properties through various channels, including online listings, advertisements, social media and open houses
- Negotiating and finalizing sales and rental agreements on behalf of clients
- Conducting property viewings and inspections with potential buyers or tenants
- Keeping up-to-date with real estate market trends, regulations, and best practices
- Collaborating with other professionals, such as mortgage brokers, lawyers, and home inspectors, to ensure smooth transactions
- Managing administrative tasks, such as preparing contracts, maintaining client databases, and organizing paperwork
- Providing exceptional customer service and building long-term relationships with clients.
Senior Executive Assistant to Partner, Managing Directors, Directors & Senior Associates
ONEX CORPORATION / ONCAP MANAGEMENT PARTNERS
02.2016 - 09.2022
- Provide administrative support to the Partner & 20 deal team members
- Calendar management
- Arrange weekly travel for executives, Flights, private charters, hotels, cars etc
- Assist operating companies with scheduling & administrative duties
- Finalize Invoicing for finance team
- Edit & Distribute company presentations
- Create weekly & quarterly data reports
- Monthly expense reports
- Assist deal team with projects, presentations, and reports
- Handle incoming applications and recruit new employees
- On board new employees
- Assist HR with special projects
- Work closely with IT to launch new platforms, procedures etc
- Assist Partner with personal tasks such as; personal travel for family, bill payments, events, running errands
- Work with executives to create presentations, materials for board meetings & external meetings
- Assist IR with investor gifts & mailing letter for AGM
- Organize conferences, board meetings, work events, offsites etc
- Prepare and organize venues, catering etc
- For conferences, board meetings and personal events
- Prepare and send mail, courier parcels and FedEx packages
- Purchase, receive and store the office supplies ensuring that basic supplies are always available
- Deliver documents, gifts, etc
- To clients.
Jr. Executive Assistant to CEO
KINGSDALE SHAREHOLDER SERVICES
07.2014 - 12.2015
- Provide secretarial and administrative support to CEO, Sr
- Executive assistant, management and other staff
- Make travel arrangements, meeting, and other arrangements for staff
- Calendar management, Finalize Invoicing, expense reports, data reports
- Handle all incoming applications and recruit new employees
- Assistant CEO with personal documents such as Visa Statements, health insurance claims, boarding passes, sign children up for camps/ activities etc
- Meet with clients, accountant etc
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Organize marketing projects, conferences, board meetings, work events etc
- Prepare and organize venues, catering etc
- For conferences, board meetings and personal events
- Assist analysts with projects, research, and presentations
- Assistant two other companies (Tuckamore Capital and Spectrum) with daily administrative duties
- Sort incoming mail, faxes, and courier deliveries for distribution
- Receive, Direct and relay four telephones for four companies on daily basis to the appropriate staff member
- Purchase, receive and store the office supplies ensuring that basic supplies are always available
- Deliver documents, gifts, etc
- To clients.
Administrative Sales Assistant
BUDDS BMW
05.2013 - 07.2014
- Receive, Direct and relay telephone & fax messages
- Filing documents
- Greet, assist and/ or direct clients
- Organize/ assist with preparation of meetings, events, fundraisers, Charity events etc
- Pick up and deliver the mail
- Guarantee customer satisfaction
- Entertain guests + answer questions until sales representative is present.
Waitress
TURTLE JACKS
07.2011 - 06.2014
- Take orders from guests & deliver food
- Greet guests & seat them accurately
- Help keep dining room clean by cleaning tables and ensure it is presentable
- Participated in Golf tournaments, fundraisers, events etc
- Bartended & hosted events.
Sales Associate
GARAGE CLOTHING
10.2012 - 02.2013
- Help Clients with what they need
- Make suggestions on article of clothing that would fill their needs
- Assist customers in paying their bills, both handling cash & credit
- Organize floor to corporate standards.
Education
OFFICE ADMINISTRATION -
MOHAWK COLLEGE
HAMILTON, ONREAL ESTATE EDUCATION PROGRAM -
HUMBER COLLEGE
TORONTO, ON12.2021
Skills
- Customer service
- Self-motivated
- Ability to work independently with little or no guidance
- Ability to work under pressure
- Proven ability to handle multiple, competing priorities in an effective manner
- Highly skilled in assisting high net worth clients
Highlights
Fax machines, photocopiers, postage machines and general office equipment, Spreadsheets, Data Reports, Sales Force, Webex, CRM, Expense Reports, Coupa, Egnyte, Word, Excel and PowerPoint
Languages
Timeline
Real Estate Sales Representative
Coldwell Banker Community Professionals
01.2022 - Current
Senior Executive Assistant to Partner, Managing Directors, Directors & Senior Associates
ONEX CORPORATION / ONCAP MANAGEMENT PARTNERS
02.2016 - 09.2022
Jr. Executive Assistant to CEO
KINGSDALE SHAREHOLDER SERVICES
07.2014 - 12.2015
Administrative Sales Assistant
BUDDS BMW
05.2013 - 07.2014
Sales Associate
GARAGE CLOTHING
10.2012 - 02.2013
Waitress
TURTLE JACKS
07.2011 - 06.2014
OFFICE ADMINISTRATION -
MOHAWK COLLEGE
REAL ESTATE EDUCATION PROGRAM -
HUMBER COLLEGE
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