Bhumika Pahuja
Scarborough,Canada
Summary
Motivated and detail-oriented Business Management graduate with a proven track record in administrative support, facilities coordination, and project management.Strong communicator and problem-solver, skilled in optimizing workplace operations to foster high employee engagement, and operational efficiency.. Known for thriving in fast-paced, team-oriented environments, with a passion for delivering exceptional service, and maintaining smooth operational flow. Ready to leverage my organizational skills, vendor management experience, and passion for workplace improvement to contribute to Wealthsimple's mission of building inclusive, high-performing teams.
Overview
2
2
years of professional experience
1
1
Certification
Work History
Supervisor of Corporate Security
Securitas Canada
Toronto, Ontario
03.2025 - Current
- Managed daily operations at the front desk, overseeing employee and guest access, and providing seamless support for employee requests, seat bookings, and general office inquiries.
- Coordinated and maintained facility services, including liaising with third-party vendors for maintenance, food services, and cleaning, while tracking service performance and handling operational issues.
- Ensured the safety and security of employees and visitors by monitoring access control systems, conducting regular patrols, and responding promptly to emergency situations in collaboration with law enforcement.
- Supported in-office events and company-wide programming by coordinating logistics, managing guest access, and working with external vendors to ensure smooth execution of activities.
- Handled administrative responsibilities, such as sorting mail, coordinating office supplies, and maintaining detailed logs for facility management, health & safety checks, and maintenance requests.
- Provided comprehensive support for coworking logistics, including employee pass management, room booking, and scheduling services for multiple office locations across Canada.
- Monitored and coordinated health and safety measures, ensuring compliance with safety protocols, conducting regular checks, and organizing fire safety drills and first aid training sessions.
Security Guard
GardaWorld
Toronto, Ontario
01.2024 - 02.2025
- Conducted security training for new hires and current staff, focusing on workplace safety, security protocols, and compliance with company policies, including Amazon, Google and Allied Properties..
- Oversaw daily security operations, including managing workflows, schedules, and assignments for security personnel to ensure seamless coverage and a secure working environment.
- Performed regular security walk-throughs and inspections of assigned facilities to proactively identify and resolve potential safety hazards or vulnerabilities.
- Provided exceptional customer service as a Front Desk Security Guard at Netflix Corporate Office, addressing employee and visitor concerns, resolving issues, and ensuring a positive experience.
- Collaborated with employees to address workplace challenges, offering timely solutions while maintaining a secure and welcoming environment for all staff and visitors.
Purchasing Expeditor Intern
CIMCO Refrigeration
Burlington, Ontario
09.2023 - 12.2023
- Managed purchase orders, tracked delivery statuses, and ensured timely procurement to meet production deadlines.
- Coordinated with inventory management teams, monitored expenses, and ensured that cost-saving targets were met.
- Developed detailed reports and insights on purchasing activities to support decision-making and strategic planning.
- Key Accomplishment: Expedited over 5,000 orders in just 3 months, improving operational flow and reducing delays.
Administrative Assistant & Lead Generation
Century 21
Vaughan, Ontario
03.2023 - 09.2023
- Supported office operations, including organizing and maintaining both physical and digital files.
- Managed client inquiries, property listings, and facilitated seamless communication between vendors, clients, and real estate agents.
- Coordinated logistics for vendor services, and scheduled maintenance for properties.
- Key Accomplishment: Generated 7 leads per month, and contributed to the successful sale of 8 homes.
Education
Bachelor of Commerce (Honours) - Business Management
Seneca Polytechnic
North York, ON09.2024
Skills
- Workplace Operations & Facilities Coordination
- Vendor & Contractor Management
- Team Support & Employee Engagement
- Maintenance & Service Request Management
- Project management and coordination
- Strong Interpersonal & Communication Skills
- Time Management & Administrative Support
- Proficient in MS Office Suite
- Proficient in Google Workspace
- Proficient in SAP
Certification
- SAP
- Google Analytics Individual Qualification
- First Aid, CPR and AED
Why Fit
- Experience with Facilities Coordination & Vendor Management: In my previous roles, I coordinated logistics for various projects and supported operations by managing vendors and third-party contractors, similar to the responsibilities outlined in the Workplace Ops role at Wealthsimple.
- Operational Efficiency & Task Management: I have hands-on experience in task prioritization, managing multiple projects simultaneously, and maintaining smooth operations—critical for overseeing the maintenance ticket system, scheduling repairs, and handling service requests.
- Commitment to Employee Engagement: I understand the importance of creating a positive work environment and am passionate about contributing to team success.
- Strong Communication & Customer Service Skills: My experience in customer-facing roles has equipped me with strong interpersonal skills, ensuring effective communication with employees, vendors, and external clients.
Hobbies and Interests
- Event planning
- Volunteering
- Community involvement
- Content Creation
Languages
English
Full Professional
Hindi
Native/ Bilingual
Punjabi
Native/ Bilingual
Volunteer Experience
Seneca Student Federation (SSF) Member
Seneca College, North York, ON
- Coordinated fundraising and community events, managing logistics and stakeholder communications.
- Led a team to raise $50K, surpassing the goal by 10%.
- Developed partnerships with sponsors and local businesses to secure donations.
References
References available upon request.
Timeline
Supervisor of Corporate Security
Securitas Canada
03.2025 - Current
Security Guard
GardaWorld
01.2024 - 02.2025
Purchasing Expeditor Intern
CIMCO Refrigeration
09.2023 - 12.2023
Administrative Assistant & Lead Generation
Century 21
03.2023 - 09.2023
Bachelor of Commerce (Honours) - Business Management
Seneca Polytechnic
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