Beverly Post Schmeler
Orillia,Canada
Summary
25+ years experience in Office Administration. Extensive experience with Accounts Receivable and some knowledge of Accounts Payable. Monthly and Year End reconciliation assistance, Insurance principles and administration,, personal lines and auto & property insurance, experience, Manufacturing office assistant, Construction company and auto dealership administration. I have earned three degrees while in the insurance industry from LOMA and at one time had my Life and A&S. License. Employee Duties included Death and Disability claims, New Business processing, agent training, Agencies Administration and Customer Service. Experienced with webpage maintenance uploads and downloads, social media and electronic mail systems. Highly trained in various software accounting and dealership software programs. Experienced with multi-line phone systems handling 100+ calls per shift. Trusted to receive a high volume of cash and customer payments for bank deposits. Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs. Diligent administrative assistant with proven track record in managing office operations and providing comprehensive administrative support. Known for effective communication and multitasking skills.
Overview
40
40
years of professional experience
1
1
Certification
Work History
Administrative Assistant/Receptionist
Orillia Hyundai
04.2024 - 10.2024
- Temporary job placement until October 2024
- Stock vehicles into PBS software
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Responded to inquiries from callers seeking information.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
Admin/Bookkeeper
Nash Giroux LLP
08.2023 - 12.2023
- Customer care, filing, scanning corporate and personal tax information, then inputting into accounting software
- E file tax returns, accounts receivable and monthly bookkeeping
- Left position due to moving back to Ontario
Recreation Assistant 1
Town of Slave Lake
08.2022 - 08.2023
- Selling memberships
- Customer service
- Customer care
- Setting up equipment for floor sports
- Minor accounting
- Bookings
- General office duties
Accounting Clerk
Clearwater Farm a project of the Ontario Water Centre
06.2021 - 07.2022
- Account reconciliation
- Invoicing
- Data entry into Quickbooks online
- Bank and credit card reconciliation
- Supervisor Kelly Logan 647) 884-8727
- Excellent job
- I moved from Ontario to Alberta and due to the need to pick up and return files locally I wasn't able to continue the remote work
Administrative Assistant
Hamilton Contracting Inc.
07.2020 - 07.2021
- Completing job cost analysis to ensure profitability for each job completed
- Inputting tickets from aggregate companies
- Invoicing
- New job estimates and follow ups
- Job Tracking
- Payroll
- Accounts Receivable
- Data entry
- Marketing
- Social Media
- On-boarding paperwork for new hires
- Maintaining employee files
- Quickbooks desktop Contractors Edition
- Laid off
- Contact Mardi McLaughlin 705-323-4163 for reference
Accounting Assistant
Subaru of Orillia
01.2018 - 06.2020
- Posting deposits, warranty credits payments into CDK and One-Eighty software
- Promoted from Reception to Accounting
- Subaru of Orillia's first Employee of the Month
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Improved cash flow management by closely monitoring accounts receivable, ensuring prompt collection of outstanding balances.
- Contributed to the development of a positive work environment, fostering strong relationships with colleagues and supervisors.
- Streamlined accounts receivable processes, improving cash flow with timely billing and collection efforts.
- Handled day-to-day accounting processes.
- Matched purchase orders with invoices and recorded necessary information.
Office Administration
Elite Awards Manufacturing
06.1998 - 10.2018
- Catalogue creation
- Marketing and inside sales
- Social media
- Sage business Systems & Quickbooks desktop manufacturing edition
- Whimis course facilitation
- Employee resource
- On-boarding paperwork for new hires
- Maintaining files
- Performed general office administration and management functions.
- Established standards and best practices in office administration that contributed to increased operational efficiency across all levels of the business.
- Managed all aspects of office administration, including organizing supplies, answering phones, and filing important records.
- Completed data input support for various office administration systems.
- Streamlined office administration tasks for increased productivity and smooth daily operations.
- Supported office administration tasks, such as managing incoming calls, maintaining accurate filing systems, and processing payments.
- Supported office administration tasks such as data entry, document management, appointment scheduling, and email correspondence when needed.
- Supported company growth by quickly scaling up benefits administration processes during times of expansion.
- Streamlined office processes and procedures for increased efficiency and productivity.
Senior Service Coordinator
Prudential Insurance Co of America
02.1985 - 06.1998
- Death and disability claims
- New agent training
- Customer accounts receivable
- Data entry
- Earned AIAA, ACS and ALHC designations
- Improved cross-functional collaboration with other departments to ensure seamless service delivery to clients.
- Evaluated team performance against set targets, providing constructive feedback for continuous improvement efforts.
- Developed and maintained long-term client relationships through exceptional service and proactive problemsolving.
- Increased customer satisfaction by promptly addressing concerns, resolving issues, and providing tailored solutions.
- Identified potential revenue-generating opportunities through careful analysis of client needs and market trends, leading to business growth opportunities.
Education
Secondary School - High School
Park Street Collegiate
Orillia, ONUniversity - Insurance Legal study, Customer Service Degree, Claims Degree
Life Order Management Association (LOMA)
GeorgiaSkills
- Quickbooks Manufacturing edition
- Sage business systems
- CDK Globel
- Microsoft Office
- One-Eighty
- PBS Software
- Invoicing
- Data Entry
- Accounts Receivable
- Filing
- Front Desk/Receptionist
- Multi-line Phone Systems
- Typing
- Research
- Phone Etiquette
Languages
English
Full Professional
Certification
- AIAA DESIGNATION, 03/01/92, Present
- ACS DESIGNATION, 06/01/97, Present
- ALHC DESIGNATION, 06/01/93, Present
- Police Sciences, 01/01/91, 01/31/93, Two year Police Sciences degree. I had considered a career in law enforcement.
Additional Information
Self taught third generation artist and published author
Personal Information
Total Experience: 25+ years experience in Office Administration. Extensive experience with Accounts Receivable and Accounts Payable. Monthly and Year End reconciliation, Insurance, personal lines and auto & property insurance, Manufacturing, Construction and auto dealership administration.
Timeline
Administrative Assistant/Receptionist
Orillia Hyundai
04.2024 - 10.2024
Admin/Bookkeeper
Nash Giroux LLP
08.2023 - 12.2023
Recreation Assistant 1
Town of Slave Lake
08.2022 - 08.2023
Accounting Clerk
Clearwater Farm a project of the Ontario Water Centre
06.2021 - 07.2022
Administrative Assistant
Hamilton Contracting Inc.
07.2020 - 07.2021
Accounting Assistant
Subaru of Orillia
01.2018 - 06.2020
Office Administration
Elite Awards Manufacturing
06.1998 - 10.2018
Senior Service Coordinator
Prudential Insurance Co of America
02.1985 - 06.1998
Secondary School - High School
Park Street Collegiate
University - Insurance Legal study, Customer Service Degree, Claims Degree
Life Order Management Association (LOMA)
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