Experienced professional prepared for the role of Project Administration. Skilled in coordinating tasks, managing timelines, and ensuring project goals are met. Strong focus on team collaboration and adapting to changing needs. Known for reliability and achieving results in dynamic environments. Expertise includes project planning, communication, and problem-solving. Willing to relocate to Western Canada.
Overview
20
20
years of professional experience
Work History
PROJECT COST CONTROLLER/ONBOARDING LEAD/SAFETY AND COMMISSIONING ADMINISTRATOR
BLACK & MCDONALD (NEXTSTAR ENERGY PROJECT, WINDSOR ON.)
07.2023 - Current
Provide support to the Project Manager as well as the Construction Manager
Provide all administrative duties for the safety department as well as the commissioning department
Utilizing JDE to do daily/weekly/monthly project cost reports
Manhour reports
Profit transfer reports
Expense reports
Meeting minutes for weekly safety meetings, weekly management meeting as well as daily commissioning meetings
Entering all meeting minutes into Procore
All onboarding of new employees, gather safety certificates and provide them to security for new hire clearance as well as head office
Book site orientation and conduct Black & McDonald orientation for all new hires
Maintain project training matrix
Book training prior to employees training expiration dates
Upload all safety documents on the safety one drive as well as the project one drive
Complete all vendors start up tags for equipment that has been installed
Created comprehensive onboarding processes for enhanced employee integration.
Facilitated collaboration among departments for streamlined onboarding communication.
Streamlined onboarding processes for increased efficiency, reducing time-to-productivity for new hires.
Put together employee files and collected required digital or physical information to meet requirements.
Created smooth onboarding processes to help new hires adjust to company policies, procedures and processes.
Maintained accurate records of employee training sessions, certifications, and medical evaluations as required by regulations.
Contributed to improved safety performance by participating in regular meetings with safety committee members and providing input on action plans.
Ensured proper documentation storage by organizing electronic files according to company guidelines and regulatory requirements.
Volunteered to help with special projects of varying degrees of complexity.
Arranged camp accommodations for all new employees
Payroll
Cost control for the project
Coordinate project activities and ensures project deliverables are completed on time and within budget
Create workflows and provide documentation to internal teams
Provided all documentation for all new hires to the security team for clearance, as well as filed on One Drive and supplied to head office
All other administrative duties
Created reports for project updates to keep stakeholders informed on progress.
Organized critical documentation for easy access and retrieval, increasing team productivity.
Created comprehensive onboarding processes for enhanced employee integration.
Implemented process changes for more effective onboarding workflows.
PROJECT ADMINISTRATOR/TRAVEL COORDINATOR
PROGESSIVE VENTURES CONSTRUCTION (RED CHRIS MINE)
09.2022 - 01.2023
Provide support to the Superintendent and Project Coordinators
Daily LEM reports for every project
Invoice reconciliation
All new hire onboarding, including booking Alcohol and Drug testing, new hire paperwork, providing all information on the camp and travel, as well as arranging travel to and from site
Managed high-volume workload under tight deadlines while maintaining a keen attention to detail in every aspect of the job duties performed.
Monitored travel arrangements closely to proactively handle potential disruptions or changes in plans.
Verified and finalized arrangements to deliver smooth and efficient travel for employees.
PURCHASING ASSISTANT
F&M INSTALLATIONS (SITE C DAM)
03.2022 - 09.2022
Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
Maintained accurate records of purchases, pricing, and documentation for audit purposes.
Established and managed supplier and vendor relationships.
Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.
Collaborated with other departments to identify opportunities for cost reduction or process improvements within the purchasing function.
ADMINISTRATION/FRONT DESK
SODEXO/TNDC (RED CHRIS MINE)
10.2020 - 03.2022
Daily checks to ensure rooms are cleaned and ready for new guests
Daily room audits and follow up with any deficiencies
Delivered exceptional customer service by addressing guest inquiries and concerns promptly.
Supervised front desk staff by providing guidance and support during shifts.
Facilitated communication between departments to address guest needs promptly.
Trained new staff on correct procedures, compliance requirements, and performance strategies.
Scheduled and assigned daily work and activities for team members.
Coordinated with room service, housekeeping, maintenance, and security to meet all guest needs.
Implemented an organized filing system for important documents, streamlining record-keeping practices at the front desk.
Coordinated with housekeeping staff to ensure rooms were ready for incoming guests in a timely manner.
HEAD HOUSEKEEPER/ADMINISTRATION
CARMEL BEACH PRIVATE LODGES
06.2020 - 10.2020
Streamlined housekeeping processes for increased efficiency and reduced labor costs.
Communicated repair needs to maintenance staff.
Worked with front desk to respond promptly to all guest requests.
Created a welcoming atmosphere with attention to detail in room preparation and presentation.
Improved overall guest satisfaction by maintaining impeccable cleanliness and organization of all hotel areas.
Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.
ACCOUNTS PAYABLE
STERLING MANAGEMENT
05.2019 - 03.2020
Increased efficiency in accounts payable processing, ensuring timely vendor payments and accurate expense tracking.
Achieved successful debt collection results by utilizing negotiation skills and developing customized payment plans.
Provided exceptional customer service by empathizing with clients'' financial situations while working towards mutually beneficial solutions.
Built rapport with customers by demonstrating understanding of their situation while seeking fair resolutions.
Processed payments and applied to customer balances.
Maintained high volume of calls and met demands of busy and productive group.
Negotiated to collect balance in full.
PARTS PERSON
NORTHERN SPRING AND BRAKE
03.2018 - 05.2019
Self-motivated, with a strong sense of personal responsibility.
Worked effectively in fast-paced environments.
Proven ability to learn quickly and adapt to new situations.
Excellent communication skills, both verbal and written.
Worked well in a team setting, providing support and guidance.
Demonstrated respect, friendliness and willingness to help wherever needed.
Organized and detail-oriented with a strong work ethic.
ADMINISTRATIVE ASSISTANT
EPSCAN INDUSTRIES LTD.
07.2014 - 07.2016
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Prepared and mailed invoices to customers, processed payments, and documented account updates.
Maintained up-to-date client information in the invoicing system, reducing delays due to incorrect data.
Reviewed material usage on trade bids and confirmed correct material coverage and usage rates.
DISTRICT ADMINISTRATOR
SANJEL CORPORATION
07.2013 - 07.2014
Developed training materials to support onboarding of new staff.
Prepared reports to provide insights for decision-making processes.
Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
Maintained personnel records and updated internal databases to support document management.
Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.
Maintained accurate documentation of company policies and procedures for easy reference by all employees.
Monitored travel arrangements closely to proactively handle potential disruptions or changes in plans.
Set up domestic and international flights for staff and contractors.