Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic
Beverley Dutrizac

Beverley Dutrizac

Essex,ON

Summary

Experienced professional prepared for the role of Project Administration. Skilled in coordinating tasks, managing timelines, and ensuring project goals are met. Strong focus on team collaboration and adapting to changing needs. Known for reliability and achieving results in dynamic environments. Expertise includes project planning, communication, and problem-solving. Willing to relocate to Western Canada.

Overview

20
20
years of professional experience

Work History

PROJECT COST CONTROLLER/ONBOARDING LEAD/SAFETY AND COMMISSIONING ADMINISTRATOR

BLACK & MCDONALD (NEXTSTAR ENERGY PROJECT, WINDSOR ON.)
07.2023 - Current
  • Provide support to the Project Manager as well as the Construction Manager
  • Provide all administrative duties for the safety department as well as the commissioning department
  • Utilizing JDE to do daily/weekly/monthly project cost reports
  • Manhour reports
  • Profit transfer reports
  • Expense reports
  • Meeting minutes for weekly safety meetings, weekly management meeting as well as daily commissioning meetings
  • Entering all meeting minutes into Procore
  • All onboarding of new employees, gather safety certificates and provide them to security for new hire clearance as well as head office
  • Book site orientation and conduct Black & McDonald orientation for all new hires
  • Maintain project training matrix
  • Book training prior to employees training expiration dates
  • Upload all safety documents on the safety one drive as well as the project one drive
  • Complete all vendors start up tags for equipment that has been installed
  • Created comprehensive onboarding processes for enhanced employee integration.
  • Facilitated collaboration among departments for streamlined onboarding communication.
  • Streamlined onboarding processes for increased efficiency, reducing time-to-productivity for new hires.
  • Put together employee files and collected required digital or physical information to meet requirements.
  • Created smooth onboarding processes to help new hires adjust to company policies, procedures and processes.
  • Maintained accurate records of employee training sessions, certifications, and medical evaluations as required by regulations.
  • Contributed to improved safety performance by participating in regular meetings with safety committee members and providing input on action plans.
  • Ensured proper documentation storage by organizing electronic files according to company guidelines and regulatory requirements.
  • Volunteered to help with special projects of varying degrees of complexity.

PROJECT ADMINISTRATOR/PROJECT COORDINATOR/PROJECT COST CONTROLLER

BLACK & MCDONALD (CNRL SITE, FORT MCMURRAY, AB)
03.2023 - 07.2023
  • Provide support to the Project Manager
  • Daily LEM reports, all new hire onboarding
  • Arranged camp accommodations for all new employees
  • Payroll
  • Cost control for the project
  • Coordinate project activities and ensures project deliverables are completed on time and within budget
  • Create workflows and provide documentation to internal teams
  • Provided all documentation for all new hires to the security team for clearance, as well as filed on One Drive and supplied to head office
  • All other administrative duties
  • Created reports for project updates to keep stakeholders informed on progress.
  • Organized critical documentation for easy access and retrieval, increasing team productivity.
  • Created comprehensive onboarding processes for enhanced employee integration.
  • Implemented process changes for more effective onboarding workflows.

PROJECT ADMINISTRATOR/TRAVEL COORDINATOR

PROGESSIVE VENTURES CONSTRUCTION (RED CHRIS MINE)
09.2022 - 01.2023
  • Provide support to the Superintendent and Project Coordinators
  • Daily LEM reports for every project
  • Invoice reconciliation
  • All new hire onboarding, including booking Alcohol and Drug testing, new hire paperwork, providing all information on the camp and travel, as well as arranging travel to and from site
  • Managed high-volume workload under tight deadlines while maintaining a keen attention to detail in every aspect of the job duties performed.
  • Monitored travel arrangements closely to proactively handle potential disruptions or changes in plans.
  • Verified and finalized arrangements to deliver smooth and efficient travel for employees.

PURCHASING ASSISTANT

F&M INSTALLATIONS (SITE C DAM)
03.2022 - 09.2022
  • Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
  • Maintained accurate records of purchases, pricing, and documentation for audit purposes.
  • Established and managed supplier and vendor relationships.
  • Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
  • Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.
  • Collaborated with other departments to identify opportunities for cost reduction or process improvements within the purchasing function.

ADMINISTRATION/FRONT DESK

SODEXO/TNDC (RED CHRIS MINE)
10.2020 - 03.2022


  • Daily checks to ensure rooms are cleaned and ready for new guests
  • Daily room audits and follow up with any deficiencies
  • Delivered exceptional customer service by addressing guest inquiries and concerns promptly.
  • Supervised front desk staff by providing guidance and support during shifts.
  • Facilitated communication between departments to address guest needs promptly.
  • Trained new staff on correct procedures, compliance requirements, and performance strategies.
  • Scheduled and assigned daily work and activities for team members.
  • Coordinated with room service, housekeeping, maintenance, and security to meet all guest needs.
  • Implemented an organized filing system for important documents, streamlining record-keeping practices at the front desk.
  • Coordinated with housekeeping staff to ensure rooms were ready for incoming guests in a timely manner.

HEAD HOUSEKEEPER/ADMINISTRATION

CARMEL BEACH PRIVATE LODGES
06.2020 - 10.2020
  • Streamlined housekeeping processes for increased efficiency and reduced labor costs.
  • Communicated repair needs to maintenance staff.
  • Worked with front desk to respond promptly to all guest requests.
  • Created a welcoming atmosphere with attention to detail in room preparation and presentation.
  • Improved overall guest satisfaction by maintaining impeccable cleanliness and organization of all hotel areas.
  • Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
  • Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
  • Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.

ACCOUNTS PAYABLE

STERLING MANAGEMENT
05.2019 - 03.2020
  • Increased efficiency in accounts payable processing, ensuring timely vendor payments and accurate expense tracking.
  • Achieved successful debt collection results by utilizing negotiation skills and developing customized payment plans.
  • Provided exceptional customer service by empathizing with clients'' financial situations while working towards mutually beneficial solutions.
  • Built rapport with customers by demonstrating understanding of their situation while seeking fair resolutions.
  • Processed payments and applied to customer balances.
  • Maintained high volume of calls and met demands of busy and productive group.
  • Negotiated to collect balance in full.

PARTS PERSON

NORTHERN SPRING AND BRAKE
03.2018 - 05.2019
  • Self-motivated, with a strong sense of personal responsibility.
  • Worked effectively in fast-paced environments.
  • Proven ability to learn quickly and adapt to new situations.
  • Excellent communication skills, both verbal and written.
  • Worked well in a team setting, providing support and guidance.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Organized and detail-oriented with a strong work ethic.

ADMINISTRATIVE ASSISTANT

EPSCAN INDUSTRIES LTD.
07.2014 - 07.2016
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Prepared and mailed invoices to customers, processed payments, and documented account updates.
  • Maintained up-to-date client information in the invoicing system, reducing delays due to incorrect data.
  • Reviewed material usage on trade bids and confirmed correct material coverage and usage rates.

DISTRICT ADMINISTRATOR

SANJEL CORPORATION
07.2013 - 07.2014
  • Developed training materials to support onboarding of new staff.
  • Prepared reports to provide insights for decision-making processes.
  • Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
  • Maintained personnel records and updated internal databases to support document management.
  • Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
  • Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
  • Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.
  • Maintained accurate documentation of company policies and procedures for easy reference by all employees.
  • Monitored travel arrangements closely to proactively handle potential disruptions or changes in plans.
  • Set up domestic and international flights for staff and contractors.

Education

Office Administration and Certified Bookkeeper - Accelerated Accounting, ACCPAC Plus, Simply Accounting

Automated Accounting and Training
06.1998

Grade12 Diploma - undefined

North Peace Secondary School
06.1993

Skills

  • JD Edwards
  • Reliability
  • Self motivation
  • Cost reconciliation
  • Invoice verification
  • Policy enforcement
  • Teamwork and collaboration
  • Problem-solving
  • Attention to detail
  • Onboarding, training, and development
  • Documentation management
  • Cost control
  • Dependable and hardworking

Languages

English
Native or Bilingual

Timeline

PROJECT COST CONTROLLER/ONBOARDING LEAD/SAFETY AND COMMISSIONING ADMINISTRATOR

BLACK & MCDONALD (NEXTSTAR ENERGY PROJECT, WINDSOR ON.)
07.2023 - Current

PROJECT ADMINISTRATOR/PROJECT COORDINATOR/PROJECT COST CONTROLLER

BLACK & MCDONALD (CNRL SITE, FORT MCMURRAY, AB)
03.2023 - 07.2023

PROJECT ADMINISTRATOR/TRAVEL COORDINATOR

PROGESSIVE VENTURES CONSTRUCTION (RED CHRIS MINE)
09.2022 - 01.2023

PURCHASING ASSISTANT

F&M INSTALLATIONS (SITE C DAM)
03.2022 - 09.2022

ADMINISTRATION/FRONT DESK

SODEXO/TNDC (RED CHRIS MINE)
10.2020 - 03.2022

HEAD HOUSEKEEPER/ADMINISTRATION

CARMEL BEACH PRIVATE LODGES
06.2020 - 10.2020

ACCOUNTS PAYABLE

STERLING MANAGEMENT
05.2019 - 03.2020

PARTS PERSON

NORTHERN SPRING AND BRAKE
03.2018 - 05.2019

ADMINISTRATIVE ASSISTANT

EPSCAN INDUSTRIES LTD.
07.2014 - 07.2016

DISTRICT ADMINISTRATOR

SANJEL CORPORATION
07.2013 - 07.2014

Grade12 Diploma - undefined

North Peace Secondary School

Office Administration and Certified Bookkeeper - Accelerated Accounting, ACCPAC Plus, Simply Accounting

Automated Accounting and Training
Beverley Dutrizac