Hi, I’m
Benjamin Enuma
Finance & Administration Specialist
Sydney,Nova Scotia
Summary
Adaptable Financial Services Coordinator with excellent skills in financial data analysis, budgeting and forecasting talents. Recognized for performing accurate billings and monthly postings for effective budget planning and management. Directs purchases, vendor negotiations and records management duties.
Overview
11
years of professional experience
1
Certification
Work History
Sulzer Chemtech
Site Operations Administrator
05.2024 - Current
Job overview
- Maintaining employee schedules (35 on-site) and day-to-day paperwork for Tower Field Operations Department.
- Processing day-to-day paperwork (pre-operational equipment checklists, shift reports, safety paperwork).
- Supporting preparation of required paperwork for confined space entry including hazard assessment, rescue plan, entry and tool logs.
- Inspecting equipment and personnel entering restricted space to ensure all hazards are controlled and addressed
- Maintaining inventory of office supplies and stationery (requisition, distribute, and
- Using SAP to track consumables, submit purchase requests or reservations and receive inventory from warehouse.
- Contract administration and Vendor management (Submit Service Entry Sheets for services supplied).
- Facilitate provision of vehicles for operations (Enter maintenance requests through SAP for vehicles & infrastructure).
- Coordinate shipping and receiving logistics of consumables, contractor supplies, equipment and other working tools.
- Provision and management of PPE and other safety materials for the commercial function.
- Collaborating with department heads to develop and implement safety improvements and risk mitigation plans.
Intuit - TurboTax
Clients Services Rep (Product Support Expert)
01.2024 - Current
Job overview
- Diagnosed and repaired complex mechanical and electrical systems.
- Managed approximately 30 incoming calls, emails and faxes per day from customers
- Identified issues, analyzed information and provided solutions to problems.• Providing exceptional customer service in person, over the phone and via email to all staff, contractors and vendors
- Appling defined practices, procedures, and company policies to triage, troubleshoot, and resolve customers issues
- Identifying customers' needs, suggesting the right solutions/products, and ensuring each customer is taken care of.
- Maintaining customers database, documenting all customer interactions.
- Using financial apps (TurboTax & QuickBooks) in processing various financial transactions and balance daily work in an efficient and accurate manner.
- Performing outbound calls (25 calls) , upholding company’s relation strategy, sales, and service initiatives.
- Assisting customers by creating sales orders, providing quotes and answering questions (in-person and over the phone).
- Maintained high customer satisfaction standards to meet or exceed targets.
ENGIE Energy
Finance & Administration Lead
07.2021 - 11.2023
Job overview
- Ensured financial data is managed with accuracy, ensuring proper and robust financial records are kept.
- Ensured accurate and timely recording of all transactions into QuickBooks.
- Managed accounts payable and receivable
- Maintained digital accounting and finance files and archives, according to retention policy.
- Monthly reconciliation of bank accounts, credit card accounts, general ledger accounts and journal processing; reconcile expenses to project budgets.
- Assisted in the preparation of monthly management accounts and investigating variances with budget holders, tracking financial benchmarks and dashboards.
- Identify issues, concerns and problems and communicate with management.
- Monitor sub-recipient compliance with established administrative and financial policies, procedures, and sound business practices.
- Review Contractor timesheets to compare against designated duties and compare to contract terms and agreements.
- Prepared and administered budget of $350,000 for s with 330 van salesmen
Engie Energy
Project Administrator
06.2020 - 07.2021
Job overview
- Maintaining employee (250) schedules and day-to-day paperwork for Commercial Operations Department.
- Acting as the point of contact for Commercial dept. employees and work with HR/Finance to resolve welfare issues.
- Prepare and submit payroll (fixed salary and variable pay) for Commercial Operations Department.
- Facility management (Organize and manage the allocation of lockers and other furniture for workers).
- Managed vacation and accommodation requests and update Logistics/HR/Finance with changes.
- Coordinated the onboarding, arrival of contractors/vendors on site, ensuring all proper documentation and pre-employment testing has been received prior to arrival to site.
- Optimization of Resources and Controls (budget planning and administration, process improvement and controls)
- Executive support for President (calendaring, emailing on his behalf, etc.) and for team-wide meetings.
- Support the recruitment process and onboarding for the hiring of new employees.
Diageo (Guinness)
Fixed Assets and Compliance Associate
06.2017 - 07.2020
Job overview
- Coordinating the smooth operation of overall administrative processes, under an ethos of continuous improvement.
- Providing both routine & non-routine administrative support to management: general office duties such as addressing general email correspondence, digital file management, scheduling, and other general admin requests
- Prepared reports and statistics based on information compiled from various sources on a regular basis.
- Analyzed budgets, forecasts and current trends to support overall financial operations. Managed expense tracking and personnel vouchers.
- Produced reports outlining latest financial information such as expenses, income and outstanding balances.
- Prepared bi-weekly payroll for 270 employees and maintained all associated files.
Analyzed business processes to identify cost savings and operational efficiencies. - Facilitated the provision and maintenance of the Sales Machine to 1,084 frontline salesmen
- Updated daily transaction records to assist with payroll and billing administration.
Reconciled accounts and investigated variances. - Confirmed data and licensing information through investigations and notified violators of required changes to bring operations into compliance.
- Developed and implemented corrective action plans for non-compliance issues.
- Advised clients on compliance fraud and investigations, as well as potential remedies and required actions.
Diageo (Guinness)
Risks, Governance and Controls Officer
01.2014 - 06.2017
Job overview
- Evaluated and improved existing processes and controls (SOPs, Governance, Audit, Compliance and Controls)
- Assisted with internal and external audits to confirm compliance with applicable laws and regulations.
- Developed risk assessment models to identify potential compliance risks.
- Completed field checks to verify licenses and permits for various business.
- Conducted periodic compliance audits and reviews to identify areas of improvement.
- Collected detailed notes on investigations and other communication to adhere to legal requirements and enhance recordkeeping.
- Developed and implemented corrective action plans for non-compliance issues.
Education
University of Phoenix, Phoenix, USA
Bachelor of Science from Business Accountancy
09.2010
Skills
- Document Control & Filling
- Data Analytics & Reporting
- Office Administration & Office inventory management
- Proficient in Financial apps - TurboTax & QuickBooks
- Bookkeeping & Processing Expense Reports
- Payroll Administration
- Proficient in CRM Apps: SalesForce, HubSpot, PriceFX, CPQ, SAP
- Contract Administration & Vendor Management
- MS Office proficiency (Excel, PowerPoint, PowerBI
- Project Management
- Client Services & Engagement
- Sales Planning & Forecasting
- Governance /Compliance & Controls
- Financial Planning & Budget Administration
- Safety regulations, standards, and best practices
- Process Improvement & Change Management
Personal Information
Title: Finance & Administration Expert
- Demonstrated the ability to independently solve non-routine, sometimes complex issues under minimal supervision, balanced with a willingness to request clarification or assistance when uncertainties arise. Characteristics of the ideal candidate include:
- Work style and mindset that are highly detail-oriented, and driven to taking the initiative to continuously improve processes and efficiencies
- Aptitude for working in collaborative and service-oriented team environments with maturity and proactive communication skills
- Ability to establish work flow priorities to deal with many, sometimes competing or concurrent, tasks
- A strong desire to contribute to efforts that advance solutions for some of the world's most pressing sustainability challenges
Languages
English
Full Professional
Certification
- Common Safety Orientation (METI, Canada. March, 2024)
- ESC Fall Protection (METI, Canada. March, 2024)
- Standard First Aid Level C (METI, Canada. March, 2024)
- ESC Confined Space Entry & Monitoring (METI, Canada. March, 2024)
- WHMIS (METI, Canada. March, 2024)
- H2S Alive (Maritime Environmental Training Institute, Canada. March, 2024)
- Project Management Industry Training (PMI) – BrainNest Consulting, 2022
- Project Management Professional (PMP) – UNICAF, 2019
- Ports Facility Security Officers Course (PFSO) – NIMASA, 2018
- Risk Assessment & Management – TaskMode, 2016
Timeline
Site Operations Administrator
Sulzer Chemtech
05.2024 - Current
Clients Services Rep (Product Support Expert)
Intuit - TurboTax
01.2024 - Current
Finance & Administration Lead
ENGIE Energy
07.2021 - 11.2023
Project Administrator
Engie Energy
06.2020 - 07.2021
Fixed Assets and Compliance Associate
Diageo (Guinness)
06.2017 - 07.2020
Risks, Governance and Controls Officer
Diageo (Guinness)
01.2014 - 06.2017
University of Phoenix
Bachelor of Science from Business Accountancy
- Common Safety Orientation (METI, Canada. March, 2024)
- ESC Fall Protection (METI, Canada. March, 2024)
- Standard First Aid Level C (METI, Canada. March, 2024)
- ESC Confined Space Entry & Monitoring (METI, Canada. March, 2024)
- WHMIS (METI, Canada. March, 2024)
- H2S Alive (Maritime Environmental Training Institute, Canada. March, 2024)
- Project Management Industry Training (PMI) – BrainNest Consulting, 2022
- Project Management Professional (PMP) – UNICAF, 2019
- Ports Facility Security Officers Course (PFSO) – NIMASA, 2018
- Risk Assessment & Management – TaskMode, 2016
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