Bella Estolas
Manteca
Summary
ABOUT MYSELF
Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Office Specialist position. Ready to help team achieve company goals. Personable Office Administrator,Accounts Payable and HR assistance with 20 years plus of experience prioritizing multiple tasks requiring prompt solutions. Talented problem-solver managing workloads while greeting visitors, answering incoming phone calls and fulfilling staff members' requests. Professional and welcoming in creating upbeat work environment. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
26
26
years of professional experience
Work History
Office Administrator
Yellow Freight
10.2020 - 07.2023
- Provide comprehensive administrative support to ensure smooth day-to-day operation
- Responsible for ordering office supplies for all departments
- Keeping track of inventory on all office supplies
- Support management from various departments on day-to-day duties specifically for the Distribution Center manager whom I reported to directly
- Assisted manager on paying bills to vendors
- Work directly with the Union labor relations manager and assisted on any disputes with union employees as well as discipline letters issued to union employees for absences, tardy and early departures
- Process personnel legal documents for office files and for Human resource
- Prepare onboarding documents and conduct orientation for new employees, introducing them to the company culture, policies, and expectations
- Document all safety training and annual renewal dates for each employee that was required by OSHA safety protocols, ensuring overall compliance
- Contributed to the coordination of reoccurring safety meetings by accurately recording detailed minutes and uploading the notes into a safety portal
- Responsible for overseeing office mail and shipping procedures
- Tasked with maintaining all personnel files and records and filing as necessary
- Provide customer service to all staff members and tasked with orchestrating and all coordinating office events
Accounts Payable and Receivable Clerk
McGrath RentCorp.
04.2007 - 05.2010
- Processing invoices, bills, and payments, ensuring documents are properly authorized by management
- Verifying the accuracy of calculations and assisting with month-end audits by providing necessary documentation and explanations of accounts and payable transactions
- Exclusively accountable to for accurate application of payments to customer accounts
- Accountable for aiding in the preparation of invoices and distribution to customers
- Maintain confidentiality of financial information and sensitive data
- Responsible for depositing checks daily using internal systems.
Accounts Payable Processor
Strategic Restaurants
12.1997 - 10.2005
- Exclusively responsible for coding and entering invoice details into Real World and Clarus Systems for 36 restaurants
- Reviewing and validating incoming invoices for accuracy and completeness
- Accurately coding and entering invoice details into the accounting system
- Matching invoices with corresponding purchase orders and receipts to ensure proper authorization
- Collaborating with vendors to address discrepancies and resolve payment-related issues
- Preparing and processing payment batches, including electronic transfers and checks
- Reconciling vendor statements and proactively addressing any discrepancies or outstanding balances
- Maintaining well-organized and accurate records of all accounts payable transactions
- Assisting in month-end and year-end closing activities, including accruals and reconciliations
- Ensuring compliance with company policies and financial regulations
- Participating in audits by providing required documentation and explanations
- Monitoring and analyzing expenses to identify potential cost-saving opportunities
- Safeguarding the confidentiality of financial data and sensitive information.
Education
High School Diploma -
Livermore High School
Livermore, CA06.1988
Skills
- Microsoft Excel
- Microsoft Word
- HR Assistance
- Managing Office Supply Inventory
- Organizational Skills
- Accounts Payable
- Accounts Receivable
- Onboarding and Orientation
- Kronos
- Procurement
- Oracle
- Customer Service
- Event Coordination
- Administrative Support
- Database Entry
References
References available upon request.
Timeline
Office Administrator
Yellow Freight
10.2020 - 07.2023
Accounts Payable and Receivable Clerk
McGrath RentCorp.
04.2007 - 05.2010
Accounts Payable Processor
Strategic Restaurants
12.1997 - 10.2005
High School Diploma -
Livermore High School
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