Bekah Miller
San Francisco
Summary
Executive Assistant with 6 years of experience in both a startup and corporate environment. Skilled in wearing multiple hats and managing various responsibilities including office relocation, event planning, culture development, onboarding, travel coordination, and calendar management. Excellent communication skills, problem-solving abilities, and attention to detail. Ready to bring my diverse skill set and contribute to the success of a dynamic organization.
Overview
9
9
years of professional experience
Work History
EXECUTIVE ASSISTANT, PRODUCT & ENGINEERING
Snowflake
04.2024 - Current
- Executive Assistant to two Directors of Engineering and one Director of Product Management
- Support 3 executives with calendar management, including scheduling meetings, coordinating travel, planning team events and balancing shifting priorities
- Perform quarterly calendar audits to ensure executive's time is prioritized
- Maintain a headcount tracker for team recruitment
- Prepare and submit monthly expense reports on behalf of executives
- Manage cost center budgets by tracking all spend in Workday
- Served as Western Cohort Lead for our company-wide hackathon with over 200 teams, managing all aspects from creating and overseeing the presentation schedule to coordinating and executing a successful event on the day
EXECUTIVE ASSISTANT TO CEO
Joy
09.2018 - 04.2024
- Executive Assistant to the CEO, CRO, CDO & Head of Engineering at Joy
- Managed multiple heavy calendars that were constantly changing and coordinated travel for all employees
- Implemented a new hire onboarding process
- Managed team culture events and internal morale
- Maintained and tracked our company expense sheet to keep track of our monthly burn including a monthly expense meeting with our founders
- Fulfilled all contractor invoices through Gusto payments
- Planned and scheduled quarterly board meetings, booked meeting spaces, catering and travel arrangements
- Assisted my CEO with three rounds of fundraising, including scheduling meetings and travel, creating investor information spreadsheets, and executing closing documents and wire transfers
- Managed office operations for 2 years before transitioning to a fully remote setup
- Implemented our Joy buddy program, a peer to peer program that provides guidance for new team members
- Facilitated volunteer opportunities and charitable donations to various causes
CONTRACT SAMPLE COORDINATOR- PHOTO STUDIO
Gap Corporate
08.2017 - 03.2018
- Processed and managed multiple sample assortments for online photo studio using FilemakerPro database
- Maintained an organized in-house sample closet with the ability to locate samples at any given time
- Published sample exception reports and partnered with Merchandising team to obtain ETAs
- Reported data to Account Management team
- Resolved outstanding sample issues
- Collaborated with cross-functional teams to ensure timely and accurate delivery of sample asset
WARDROBE CONSULTANT
Trunk Club
02.2016 - 02.2017
- Consistently met and exceeded monthly goals, including selling 105K in my first 4 months
- Crafted emails to clients & problem solved client issues
- Actively prospected new clients, both men and women, to build a book of business
- Hosted styling appointments in our clubhouse, using our onsite inventory while providing exceptional member experience
- Created trunks using our online catalogue, selecting items personalized for each member
- Developed and maintain relationships with current and potential customers to drive sales and repeat business
Education
B.A. - Public Relations, Marketing
CALIFORNIA STATE UNIVERSITY CHICO
San Francisco, CA01.2015
International Marketing
SCUOLA DI AMMISTRAZIONE AZIENDALE
Torino, Italy01.2014
Skills
- Calendar management
- Expense reporting
- Budget tracking
- Travel coordination
- Event planning
- Team collaboration
- Project management
- Cross-functional teamwork
- Effective communication
Websites
Applications
- G Suite
- Airtable
- Looker
- Jira/Confluence
- DropBox
- Docusign
- Slack
- Asana
- Polymail
- Intercom
- Okta
- Workday
Timeline
EXECUTIVE ASSISTANT, PRODUCT & ENGINEERING
Snowflake
04.2024 - Current
EXECUTIVE ASSISTANT TO CEO
Joy
09.2018 - 04.2024
CONTRACT SAMPLE COORDINATOR- PHOTO STUDIO
Gap Corporate
08.2017 - 03.2018
WARDROBE CONSULTANT
Trunk Club
02.2016 - 02.2017
B.A. - Public Relations, Marketing
CALIFORNIA STATE UNIVERSITY CHICO
International Marketing
SCUOLA DI AMMISTRAZIONE AZIENDALE
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