BAVA SUDHEER

Key Responsiblities:

• Process purchase orders in compliance with procurement guidelines and budget constraints, accurately matching invoices with purchase orders and coding them before coordinating internal approvals for timely electronic and physical payments.
• Communicate with vendors to resolve discrepancies and payment inquiries, manage employee expense reimbursements for compliance and timely processing, maintain accurate financial records, reconcile statements, and assist in preparing financial reports for management review and analysis
• Ensure adherence to internal financial policies and procedures, providing administrative support including document filing and data entry; assist auditors with necessary documentation for smooth audits, collaborate with other departments, particularly procurement, to streamline processes; and navigate various currencies, tax regulations, and compliance requirements across different countries.
• Receive, review, and match invoices with purchase orders and delivery receipts; engage with vendors to address invoice discrepancies and payment inquiries; handle employee expense reimbursement requests.
• Verifying compliance, and processing payments for approved expense reports; provide administrative assistance to the finance and accounting department, handling document filing, data entry, and routine tasks to support operations.

Other Admin Activities

• Oversee daily office operations, including managing supplies and equipment, answering calls and inquiries, and drafting/distributing internal correspondence to ensure efficiency.
• Organize and maintain both physical and electronic files, assist in creating and formatting reports and presentations, schedule and coordinate meetings, appointments, and events, and manage calendars for executives or team members.
• Provide administrative support to various departments, including assisting in the preparation of reports, presentations, and documentation; coordinate logistics for meetings, including room setup and audiovisual equipment.
• Work closely with team members and other departments to ensure seamless operations, fostering a positive and collaborative work environment; prioritize and manage multiple tasks to meet deadlines, adapting to changing priorities and handling unexpected challenges.
• Maintaining Budgeting reports for the learning team and check if there are any accruals for each month

• Support and guide elderly individuals accessing the organization's services, offering information on mental health and medical support, and concurrently, handle general administrative tasks, including managing calls, emails, and inquiries, while maintaining accurate and organized records of clients and services provided.
• Efficiently schedule medical and mental health appointments, coordinating with professionals. Collaborate with community resources to support elderly individuals and assist in organizing events related to old age, mental health, and medical services.
• Create and maintain documentation for client interactions, services, and outcomes, generating reports on utilization, demographics, and program effectiveness. Identify service challenges, propose solutions for enhanced support, and collaborate with the team to improve service deliver
• Managed daily office operations, ensuring an efficient and well-organized work environment, overseeing office supplies and equipment for optimal functionality, and scheduling/executing appointments and meetings for executives with precise calendar maintenance.
• Managed and responded promptly and professionally to emails, phone calls, and correspondence, serving as a key liaison between departments, clients, and external stakeholders, while creating and maintaining organized filing systems for documents and records; additionally, prepared and edited reports, presentations, and other business documents

• Improved warehouse efficiency by streamlining inventory management processes.
• Reduced order processing time through effective organization and prioritization of tasks.
• Maintained a safe working environment by adhering to safety protocols and guidelines.
• Assisted in reducing product damage by properly handling and storing materials.
• Receive, inspect, and verify incoming shipments. Unload and ensure accurate placement in designated storage areas for precise inventory.
• Maintain accurate inventory records through regular cycle counts in the warehouse management system. Organize and label products for quick identification and retrieval.
• Accurately pick items from storage to fulfill customer orders. Securely pack orders for transit, ensuring product protection. Monitor shelf life, implement stock rotation to minimize waste, and ensure freshness.
• Conduct routine equipment checks, report maintenance issues promptly. Maintain a clean and organized warehouse, storing products in designated locations.
• Conduct regular cycle counts, maintain accurate inventory records, assist in restocking and organizing warehouse products. Also, prepare shipping labels and documentation for outbound shipments, collaborating with carriers to ensure the timely dispatch of customer orders.
• Conduct quality checks on products to meet logistics standards. Lift and move packages, following safety guidelines, stand for extended periods, and perform physically demanding tasks.