Bárbara Praxedes
London,ON
Summary
Professional with solid experience in office administration, financial routines, team supervision and support to high-level executives. Organized, multitasking and adaptable. Looking for new challenges, and always passionate about learning and collaborating.
My philosophy is that all shared knowledge multiplies, and that it is impossible to grow alone.
Overview
6
6
years of professional experience
Work History
Office Coordinator
Pressure Equipment Ltd.
03.2023 - Current
- Managed daily office needs and performed administrative tasks
- Coordinated office operations and procedures to ensure organizational effectiveness and efficiency.
- Answered incoming telephone calls, determined purpose of callers, and forwarded calls to appropriate personnel or department.
- Organization of full accounts receivable and payable in QuickBooks online: purchasing, receiving, processing and sending invoices, prepared sales orders and invoices for distribution to all parties, issued statements and reminders for past-due customer payments.
- Perform daily and monthly bank reconciliation
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
Administrative Office Manager
AFFA TECHNOLOGY
07.2018 - 12.2022
- Coordinated with executive staff to ensure deadlines were met in timely manner: planning, organizing, and controlling all sector processes.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team, prioritizing and resolving conflicts between competing demands.
- Organization of accounts receivable and payable in ERP system: purchasing, receiving, processing and sending invoices, prepared sales orders and invoices for distribution to all parties, issued statements and reminders for past-due customer payments.
- Completed bi-weekly and monthly payroll for almost 300 employees.
- Management and schedule of over 50 accounts full payable, receivable, and reconciliation of bank statements per day to ensure proper use and allocation of financial resources.
- Analyzing economic-financial to identify opportunities for reduction, assessing business risk and opportunities, and issuing various reporting of financial results to support Managers and Directors.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Developed optimized accounts payable and receivable reports in Excel; monitored bill payments, focusing on priority levels and ensuring financial health of cash flow
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Coordinated special projects such as company events, workshops or team-building exercises.
- Structured company's processes through flowcharts; implemented digital guides to execute processes using Trello
- Maintained confidential records such as personnel files, contracts and customer accounts.
- Responsible for logistics of almost 300 employees, organizing daily journey of 114.4 km from each employee's home to customer, ensuring punctuality, safe transportation, food, comfort, immediate resolution of problems, and reimbursement of additional costs when necessary.
- Scheduling and organizing around 50 monthly business trips: accommodation, food, vehicle rental, river, land, air ticket reservations, accountability conference, and employee reimbursement payment.
- Researching, contracting, inspecting, and monitoring all administrative suppliers
- Updated reports, managed accounts, and generated reports for company database.
Education
MBA - Business And Business Management
FACULDADE ESTRATEGO
Brazil 01.2020
Bachelor's Degree - Trilingual Executive Secretary
Universidade Do Estado Do Pará
Brazil01.2018
Skills
- Service and detail oriented
- Time management
- Leadership
- Problem Resolution
- Quickbooks Online, System ERP OMIE, Mailchimp
- Interpersonal Skills
- Process Improvement
- Trello, Notion, Miro, Bizagi
- Office 365 (Word, Excel, Power Point, Access)
- Teams, Skype, Discord, Zoom, Google workspace
Timeline
Office Coordinator
Pressure Equipment Ltd.
03.2023 - Current
Administrative Office Manager
AFFA TECHNOLOGY
07.2018 - 12.2022
MBA - Business And Business Management
FACULDADE ESTRATEGO
Bachelor's Degree - Trilingual Executive Secretary
Universidade Do Estado Do Pará
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