ATHENA COLLEEN B BAENA

• Enhances the accuracy of financial data by reconciling complex account balances, identifying errors, and making necessary adjustments.
• Maintains accurate fixed asset records by conducting regular account reconciliation and updating depreciation schedules accordingly.
• Optimizes the efficiency of the accounting department by training junior staff members in general ledger functions and best practices.
• Ensures compliance with GAAP by staying up-to-date on accounting principles and practices, applying them consistently across all transactions.
• Assists management in making informed decisions through preparation of detailed variance analysis reports on a monthly basis.
• Reduced errors in payroll processing by conducting thorough audits and reconciliations of records.
• Prepares Journal Entries for Bi-weekly payroll processing ensuring accuracy and coordinating with the HR Department to account for variances or issues noted upon reconciliation.
• Prepares Account Analysis monthly to record accurate and reasonable accruals and coordinating with Finance Department to adhere with Budget Forecast.
• Completed filing for 571-L Property Tax with 80+ locations.
• Performs other duties as assigned by Management.

• Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
• Provided assistance on internal and external audit to establish accurate Financial Records.
• Executed financial reporting, managing prepaid accounts, schedules, reconciliations, event settlements, and month-end accruals.
• Prepared all Journal Entries related to Month-End Close.
• Prepared and Maintained Schedules on a monthly basis (i.e, Lease Schedule, Fixed Assets, Prepaids, Accruals, etc)
• Performed Monthly Bank and Credit Card Reconciliations.
• Prepared timely and accurate tax filings, ensuring compliance with federal, state, and local regulations.
• Reduced month-end closing time by optimizing reconciliation procedures and improving communication among team members.
• Coordinated with Human Resources department on payroll-related matters ensuring accurate compensation calculations for all employees.
• Assisted in budget preparation, providing accurate forecasts for revenue and expenses based on historical trends.
• Performed other special projects and analyses as directed by Management.
• Maintained Accuracy of monthly Financial Statements to be provided to Shareholders.

• Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
• Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
• Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
• Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
• Analyzes budget to adhere with Management Reports.
• Reconciles Bank And Credit Card Statements.
• Participated in internal and external audit processes to establish accurate financial records and comply with Generally Accepted Accounting Principles and regulatory requirements.
• Creates invoices for the services provided to all Clients.
• Reconciles Work In Progress account to report correct revenues on a monthly basis.
• Prepares Intercompany Invoices and Statements on a monthly basis.
• Updates and Maintains Offline Schedules for Balance Sheet Accounts Reconciliation (i.e, Fixed Assets, Prepaids, General Accruals, etc.)
• Prepares Financial Statements for Month-End/Quarter-End and Year-End Analysis.

• Developed detailed income, expenses and other reports.
• Posts and review all invoices and vendor accounts for appropriate documentation and approval prior to payment.
• Processes weekly accounts payable through checks and ach payments.
• Reconciles credit card statements against the bank with supporting receipts and invoices with proper approval.
• Organize files electronically for vendors and employee records.
• Reconciles AP ledger on a monthly basis.
• Scans checks with back-up invoices.
• Verifying all invoices for payment and ensuring expenditures are charged to appropriate accounts.
• Read, understood and followed through on verbal and written directions.
• Maintained manual file system to store hard copies.
• Used MAS 200 (Sage 100) to perform accurate financial analysis and audits to mitigate financial risks.
• Reconciled account information to reduce financial discrepancies and reported figures in general ledger by comparing to bank account statement each month and organizing these information into the accounting software.
• Assisted and supported the Controller in closing the Accounting books to make it current. (Caught up October 2020-July 2021).

• Utilized talents and expertise to complete on-time and accurate monthly closing processes, journal entries and accruals.
• Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
• Generated accounts payable reports for management review to aid in financial and business decision making.
• Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
• Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems.
• Disbursed petty cash by recording entries and verifying documentation.
• Reviewed vendor invoices for appropriate documentation and validity prior to payment.
• Effectively communicated with vendors about payment needs and kept updated, detailed and accurate ledgers.
• Maintained payable shared email inbox and digitized invoices for processing.
• Kept vendor files accurate and up-to-date to expedite payment processing.
• Maintained good working relationships with vendors and facility administrators.
• Trained and mentored new team members and managers on accounts payable systems and policies to build cohesive groups and promote operational performance.
• Verified vendor accounts by reconciling monthly statements and related transactions.
• Managed efficient and accurate processing of invoices and check requests for multiple SNF and ALF locations.

Assisted the Accounting team on the following duties:

• Documented cash, credit, fixed assets, and accrued expenses.
• Evaluated and improved accuracy and completeness of financial records.
• Supported monthly reporting analysis to achieve validation of internal reports and performed bank reconciliation.
• Coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
• Reported financial data and updated financial records in ledgers and journals.
• Verified postings to ledgers to confirm accurate entry and account balances.

• Compile, verify and record patient records and medical history.
• Review medical records to ensure correctness and completeness.
• Retrieve and deliver medical records requested by facility professionals.
• Compile data such as demographic information and treatments administered.
• Performed clerical tasks such as photocopying, faxing, mailing, sorting/distributing documents and scheduling patients.
• Prepared patient charts, admissions, and consent forms accurately and neatly for the health care facility while maintaining patient and physician confidentiality.
• Posts invoices to QuickBooks.
• Calls vendors for missing invoices.
• Maintains vendor files physical and electronic.
• Data entry of all company payments in a timely manner.
• Reconcile and print AP reports.