Asia Black
Simi Valley,CA
Summary
Technologically savvy and focused Administrative Assistant with strong background in data management and troubleshooting skills . Effective in developing and optimizing data systems and timelines to meet team needs.
Overview
13
13
years of professional experience
Work History
Advancement Administrative and Data Assistant
Oaks Christian School
11.2022 - Current
- Process and record all donations, pledges and pledge payments into Blackbaud database daily including online donations, personal and corporate checks, wire transfers, cash, and in-kind gifts.
- Create, process, and send all tax acknowledgement letters, and invoices on behalf of Advancement team, ensuring compliance with IRS policies and procedures.
- Prepare and maintain a filing system of backup documentation for gifts received. Sort, organize, and file documentation in designated order. Input records into Blackbaud for filing and future audits.
- Work closely with the Event Coordinator to ensure all event registration payments have been collected before the event.
- Carefully track all event income ensuring that every donation has been properly allocated and recorded.
- Assist with data entry of items for online, silent, and live auctions.
- Process all department invoice and contract payments through Chrome River.
- Serve as point of contact for Oaks Christian’s gift-matching and donor-advised fund processing portals (Benevity, Amgen, etc.). Maintain account for each portal in order to keep information up to date.
- Aids Advancement team in special events, including but not limited to: New Moms Luncheon, Homecoming, Gala, Grandparents Day, etc. including set up and tear down, planning and preparation.
- Balance monthly contributions from faculty and staff
- Track and report employee participation in charitable giving program. Provide acknowledgment letters and tax receipts.
- Enhanced data accuracy through meticulous verification and validation of entered information.
- Fill in administrative tasks as needed for advancement team members.
- Create and distribute meeting minutes for all department meetings.
Logistics Planner
USAF
12.2010 - 11.2013
- Coordinated the deployment readiness of over 670 personnel from 18 different organizations in support of the war on terror.
- Maintained over 240 equipment-packages in an Air Force database to ensure accurate readiness reporting and the ability to rapidly mobilize this equipment to meet wartime needs.
- Managed system used for sharing capabilities and limitations between military bases across the Air Force.
- Led training for 3 personnel in Air Force logistics system.
- Led training effort for new workplace process which increased productivity by 67%.
- Taught training course for over 60 new personnel that recently were stationed at the base.
- Led compliance effort to ensure workplace procedures were in line with Air Force standards and guidelines.
- Served as primary records manager to ensure all documents were properly stored, maintained, and disposed according to Air Force standards.
Skills
- Organization
- Attention to Detail
- Excellent Communication
- Self-Directed
- Multitasking
- Interpersonal Communication
- Microsoft Suite
- Excel expertise
- Blackbaud
- Chrome River
Timeline
Advancement Administrative and Data Assistant
Oaks Christian School
11.2022 - Current
Logistics Planner
USAF
12.2010 - 11.2013
Similar Profiles
Natasha HenryNatasha Henry
Online High School History Teacher at Oaks Christian SchoolOnline High School History Teacher at Oaks Christian School
Aalaiyah BatisteAalaiyah Batiste
Summer Camp Sports Coach at Oaks Christian SchoolSummer Camp Sports Coach at Oaks Christian School
Wendi PoseyWendi Posey
Registered Nurse at Arroyo Oaks Medical GroupRegistered Nurse at Arroyo Oaks Medical Group