Ashlyn Collison
Summary
Dependable Coordinator provides excellent office management and administrative support. Possesses strong communication and interpersonal skills with demonstrated ability to manage competing priorities and meet deadlines. Creative problem solver with strong analytical and critical thinking skills.
Health professional with hands-on experience in a hospital setting. Dedicated to patient care and the highest standards of compliance. Skilled in health system software and computer system use. Bookkeeping, accounting and payroll specialist with diverse office management experience and competencies.
Overview
10
10
years of professional experience
Work History
Coordinator of Nursing Services
Government Of Northwest Territories
04.2024 - Current
- Ensures practices and processes are in place to secure a full complement of nursing staff for the NTHSSA BDR.
- Works collaboratively with the RMCHC to ensure adequate nursing coverage in regional Community Health Centres.
- Works collaboratively with the Regional Manager of Acute Care to ensure adequate nursing coverage, scheduling, and supports for the hospital.
- Workplace Health and Safety: Employees of NTHSSA BDR are committed to creating and maintaining a safe and respectful workplace for employees and patients/clients. Building a safe and respectful workplace is everyone's responsibility.
- In collaboration with the SRMHS, assists Regional Manager, Acute Care and Regional Manager, Community Health Centres (RMCHC), and NTHSSA-BDR Management team with hiring of nursing staff.
- Supports recruitment and scheduling Inuvik Regional Hospital Emergency Department, Acute Care & Operating Room Nursing as required.
- Ensures that all required forms have been received from HR.
- Ensure a welcoming and positive experience for nursing hires, by assisting with internal orientation process navigation, and/or arranges and/or provides required orientation for new staff.
- Works with health services hiring managers to determine immediate and long term staffing needs, and communicates information to HR as applicable.
- Suggests improvements to internal processes, and makes suggestions regarding staffing strategies for further review by Regional and Territorial Managers, COO, and regional Human Resources.
- Stays current with organizational structure, nursing association and licensing and credentialing requirements.
- Maintains confidentiality on all processes and documents as required.
- Responsible for coordinating annual staffing projections and ensuring adequate nursing coverage across Community Health Centres & Inuvik Regional Hospital.
- Works with HR, advising of anticipated staffing needs, completing a preliminary review of available nursing resumes to ensure appropriateness for BDR Community Health Centre Nursing needs.
- Works with HR Recruiter to arrange interviews with NICs and/or RMCHC.
- Provides the RMCHC with regular information on candidates available for short-term relief and casual positions.
- Recommends casual hiring to RMCHC for nurses on the casual list.
- Maintains regular communication with nurses who provide short term services to provide updates on the needs and activities of the NTHSSA BDR.
- Consults with NIC's & RMCHC's to record casual nursing evaluations and forwards to HR recruitment staff
- Consults with Clinical Coordinator, Charge nurses, and RMAC to record casual nursing evaluations and forwards to HR recruitment staff.
- Establishes, updates, distributes, and monitors the work schedule for OR, Acute Care and Emergency Department, ensuring appropriate coverage for all services in keeping with established guidelines and procedures
- Considering staffing projections and the schedules, reviews requests for leave and makes recommendations to the RMAC for approval
Administrative Assistant
Inuvik Regional Hospital
02.2024 - Current
- Provides specialized administrative support to the CEO, COO, Regional Managers, and NTHSSA-BDR as needed
- Provides 'first point of contact' service to members of the public and visiting professionals
- Contributes to the positive and professional image of the organization when managing phones, visitor traffic, and reception
- Assistance to support the region's financial functions in a timely, efficient manner and in accordance with payment policies, directives, and procedures
- General Administrative support to the NTHSSA-BDR managers and staff
- Receives, logs, and distributes all outgoing and incoming mail to ensure that mail is handled appropriately and delivered promptly for the NTHSSA-BDR as a whole
- Data Entry of invoices into Accounts Payable/Receivable/Medical Billing module as assigned by supervisor to ensure that invoices entered are accurate and processed within a timely manner
- Responsible for the accurate and timely processing of various expense transactions
- Receives Cash/Debit/Visa/Cheque/Money Orders payments for Accounts Payable/Receivable & Hospital billing
- Preparation of financial summary statements
- Maintaining organization of office files
- Managing calendars, scheduling meetings, and coordinating meeting rooms.
Poll Clerk
Metis Nation of Alberta
09.2023 - 09.2023
- Ensured that precincts open and close on time, and that all voting procedures are followed in accordance with federal and state election regulations
- Registered voters, provided assistance with absentee ballots, and ensured readiness of all voting materials
- Verified voter identification, distributed voting materials, including ballots and voting booths
- Counted and recorded precinct results, maintaining accurate records of all votes
- Assisted with the voting process and responded to questions promptly and professionally.
Health Information Specialist 1
Government of Northwest Territories
08.2018 - 08.2020
- Summarized important health information by entering relevant data into a specially designed computer software
- EMR
- Greeted patients upon arrival and cultivated positive client relations through phone interactions
- Audited, flagged, created, maintained, and purged medical charts for storage
- Utilized exceptional customer service skills to establish positive relationships with coworkers
- Organized and sorted patient documents, processed health information
- Distributed dictated document copies either by fax or mail
- Logged all incoming fax and mail requests for information
- Maintained and utilized the electronic chart location system (MediPatient) to accurately reflect the location of patient charts
- Managed Electronic Medical Records (EMR).
Administration/Finance Clerk
Midnight Sun Contracting
08.2017 - 08.2018
- Processed payroll efficiently
- Prepared and submitted T4s to the Receiver General on a monthly and annual basis
- Wrote proposals and effectively managed work orders
- Issued tenders and invoices as part of the business processes
- Conducted bank reconciliations to ensure accurate financial records
- Handled accounts payable and receivable responsibilities
- Made bank deposits as necessary for financial transactions
- Managed mail and freight delivery logistics.
Front-line Worker
John Wayne Kiktorak Warming Shelter
06.2016 - 06.2017
- Cooked and cleaned for clients to ensure a comfortable living environment
- Worked with vulnerable individuals, providing care and support
- Welcomed, greeted, and assisted community members in moving into the facility
- Completed intake paperwork, needs assessments, and made referrals to community resources
- Supported individuals with basic needs, including site monitoring, meal deliveries, assistance with daily tasks, and built rapport and relationships.
Campground Caretaker
Happy Valley Campground
06.2014 - 09.2014
- Checked in and out campers to facilitate smooth arrival and departure processes
- Cleaned and maintained washrooms and camp sites to ensure a sanitary and organized environment.
Education
Medical Clinic Unit Clerk Diploma -
Robertson College
01.2023
High School Diploma -
East Three Secondary School
01.2017
Skills
- Hold a valid Class 5 Driver's License, demonstrating commitment to safe driving practices
- Possess a First Aid Certificate, showcasing readiness for handling emergencies and ensuring a safe environment
- Certified in Mental Health First Aid, dedicated to supporting mental well-being in various contexts
- Knowledgeable in WHMIS, emphasizing commitment to workplace safety and compliance with hazardous materials
- Proficient in bookkeeping, accounting, and accounts payable, demonstrating strong financial acumen
- Skilled in using the Microsoft suite, showcasing proficiency in essential office software
- Experienced with VAX and MAR systems, demonstrating technological proficiency in specific platforms
- Well-versed in public service, highlighting commitment to serving and engaging with the community
- Possess strong customer service skills, ensuring positive interactions and satisfaction for diverse clientele
- Demonstrate expertise in data entry and organization, ensuring accuracy and efficiency
- In-depth knowledge of election rules and procedures, showcasing a solid understanding of electoral processes
- Exhibit strong interpersonal skills, fostering positive relationships with colleagues, clients, and stakeholders
- Effective communication and presentation abilities, ensuring clear and impactful delivery of information
- Showcase high computer and technology proficiency, adapting to evolving tools and systems
- Microsoft Word, Microsoft Excel, PowerPoint
- Customer Service
- Data Entry
- Work Planning and Prioritization
- Relationship Building
- Schedule Coordination
- Scheduling and calendar management
- Medical Terminology
- Decision-Making
- Documentation and Recordkeeping
- Staff Development and Training
- Workflow Optimization
- New Hire Orientation
- Staff Scheduling
- Travel Coordination
Languages
English
Native or Bilingual
Affirmative Action
INDIGENOUS ABORIGINAL
Timeline
Coordinator of Nursing Services
Government Of Northwest Territories
04.2024 - Current
Administrative Assistant
Inuvik Regional Hospital
02.2024 - Current
Poll Clerk
Metis Nation of Alberta
09.2023 - 09.2023
Health Information Specialist 1
Government of Northwest Territories
08.2018 - 08.2020
Administration/Finance Clerk
Midnight Sun Contracting
08.2017 - 08.2018
Front-line Worker
John Wayne Kiktorak Warming Shelter
06.2016 - 06.2017
Campground Caretaker
Happy Valley Campground
06.2014 - 09.2014
Medical Clinic Unit Clerk Diploma -
Robertson College
High School Diploma -
East Three Secondary School
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