ASHLEY WHEELER
Athabasca,NL
Summary
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth. Successful at keeping accounts current and accurate for compliant financial recordkeeping. Well-organized, diligent, and focused.
Overview
17
17
years of professional experience
Work History
HR, Payroll & AP Specialist
Accurate Network Services Inc.
06.2017 - Current
- Day to day office management
- Lead full implementation of BambooHR HRIS
- Creating and maintaining company social media accounts
- Inventory control and reconciliation
- First point of sales contact, quoting and estimating
- Keeping track of and reconciliation of vacation and other absences
- Microsoft licensing for all eligible clients
- Full cycle payroll with Ceridian/DayForce
- Maintaining a consistent A/R collection schedule
- Company credit card reconciliations
- A/P tasks & reconciliation
- Employee Expenses
- Full cycle recruitment & continuous process improvement
- Reduced time-to-hire from over 30 days to 14 days on average
- Blue Cross & Manulife Benefit plan administration
- Manulife RRSP Employee contribution plan administration
- Communication and collaboration with management on high level human resource and administration issues as well as payroll matters
- Applying pay increases
- Handling highly sensitive information in a professional and confidential matter
- Maintained files and documentation in accordance with company policy and accepted accounting practices.
- Reconciled vendor statements and researched and corrected discrepancies.
- Reviewed invoices for appropriate documentation and approval prior to payment.
- Matched invoices to checks, obtained signatures for checks and distributed checks accordingly.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Matched purchase orders with invoices and recorded necessary information.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
HR/Payroll Administrator
Topco Oilsite Products Ltd.
01.2009 - 06.2017
- Processing employee payroll semi-monthly, overseeing 180 employees over 6 Alberta branches and 1 Oklahoma branch in the USA
- Keeping track of and reconciliation of vacation and other absences
- Dealing with Sunlife benefit claims, enrolments, and terminations
- Disability management point of contact for employees on leave and/or disability
- Communication and collaboration with management on high level human resource issues as well as payroll matters
- Applying pay increases
- Handling highly sensitive information in a professional and confidential matter
- Assisting in other areas of business: accounts receivable data entry, reception coverage as required
- Liaising with Service Canada and Employment insurance throughout the administration of the Workshare Program
- Answering and addressing employee questions and concerns promptly and efficiently
- Recruitment and on-boarding of new employees
- In charge of the quarterly company newsletter for the Edmonton location
- Processed payroll garnishments such as tax liens and child support.
- Managed employee records on database to maintain accuracy and updated information.
- Trained and mentored new payroll staff to apply best practices and follow department procedures.
- Responded to employee inquiries to provide information regarding payroll deductions and related issues.
- Coordinated resolution of payroll discrepancies.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Assisted with recruitment and onboarding of new employees.
- Processed manual checks for employees in accordance with company policies.
Administrative Assistant
Topco Oilsite Products Ltd.
04.2008 - 12.2008
- Answering, forwarding calls with 12-line switch board telephone system
- Interaction with clients and customers in a pleasant, professional manner
- Faxing and scanning of documents, invoicing, receiving, reconciliation of petty cash
- Maintenance of inventory catalogues for various clients
- Mail distribution, daily deposits, daily sales reports, inter-office communications with all other branches Alberta-wide
- Other tasks as assigned including but not limited to creation of documents, brochures etc
- Maintained inventory of office supplies and placed orders.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Education
Payroll Compliance Practitioner -
NAIT/National Payroll Institute
Edmonton, AB01.2024
Applied Bookkeeping -
NAIT
Edmonton, AB01.2022
Registered Professional Recruiter -
Institute of Professional Management IPM
Edmonton, AB01.2020
Human Resources Management Certificate -
Faculty of Extension U of A
Edmonton, AB01.2019
Bachelor of Arts - Psychology, Political Science
University of Alberta
Edmonton, AB01.2008
High School Graduate -
Strathcona Composite High School
Edmonton, AB01.2004
Skills
- 15 years Human Resources and Payroll experience
- 15 years concurrent administration experience
- Able to work under pressure, deadlines, and time constraints
- Skilled and reliable multi-tasker and extremely quick learner
- Exceptional records and documentation management
- Excellent oral and written communications skills with all organizational levels
- Always eager to be involved in continuous learning and improvement strategies
- Proficient in word processing and affiliated computer applications (Word, Excel, Outlook, E9 Epicor SAP)
- Extremely well-versed in Ceridian, Quickbooks Online, ADP Pay@Work and People@Work software
- Exceptional organization and time management
- Accounts payable management
- Purchase order management
- Payment scheduling
- Expense reporting
- Payroll processing
- Expense tracking
- Account reconciliation
- Records coordination
- Quickbooks
- Payroll administration
Hobbies and Interests
Reading, hockey, fishing, writing, running, outdoor activity, hot yoga, art history
Awards
High schoolHonors with Distinction 2002, 2003, 2004, Government of CanadaAlexander Rutherford Scholarship 2004, University of AlbertaJason Lang Scholarship 2005, 2006, and 2007, University of Alberta degree awarded with Distinction 2008, Faculty of Arts Dean’s List 2005, 2008
Languages
English
Native or Bilingual
Timeline
HR, Payroll & AP Specialist
Accurate Network Services Inc.
06.2017 - Current
HR/Payroll Administrator
Topco Oilsite Products Ltd.
01.2009 - 06.2017
Administrative Assistant
Topco Oilsite Products Ltd.
04.2008 - 12.2008
Payroll Compliance Practitioner -
NAIT/National Payroll Institute
Applied Bookkeeping -
NAIT
Registered Professional Recruiter -
Institute of Professional Management IPM
Human Resources Management Certificate -
Faculty of Extension U of A
Bachelor of Arts - Psychology, Political Science
University of Alberta
High School Graduate -
Strathcona Composite High School
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