Ashley Moore
San Ramon,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
11
11
years of professional experience
Work History
Office Manager/Executive Assistant
Room To Read
08.2022 - Current
- Managed Chief People and Technology Officer's calendar, scheduling meetings and appointments and coordinated domestic and international travel arrangements.
- Staged emails for CEO as well as CPTO.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for the Chief People and Technology officer as well as for Office Management.
- Coordinated events and worked closely with the CEO team to coordinate Global meetings and celebrations.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
Office Manager
Riiid Labs
02.2022 - 08.2022
- Manage office operations while scheduling appointments for department managers.
- Coordinate and align corporate and office schedules and disseminate important work information to employees.
- Oversee office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Establish workflow processes, monitor daily productivity and implemented modifications to improve overall performance of personnel.
- Implement project management techniques to overcome obstacles and increase team productivity
Licensed Realtor
Berkshire Hathaway HomeServices
10.2018 - 07.2020
- Arranged for title searches of properties being sold and gave buyers virtual and physical tours of properties.
- Followed-up escrow process, coordinated contingency removal of property inspection and maintained timely closing of escrow.
- Compared properties with similarly sold properties to determine competitive market prices.
- Wrote contracts to outline sales and purchases of commercial and residential properties.
- Confirmed compliance with federal and state laws to enforce regulations and monitor sales.
Front Desk Receptionist
Lamar County Counseling Center
04.2015 - 10.2018
- Managed master calendar and scheduled appointments for 4 providers based on optimal patient loads and clinician availability.
- Completed and filed financial documentation for accounting purposes.
- Completed skilled administrative work to support all office staff and operational requirements.
- Fielded concerns surrounding patients and care, liaising between physician and patient.
- In charge of recruiting clients to GA APEX by developing strong relationships between LCCC office and Lamar County school staff.
- Provided clients with recommendations to community resources.
Front Desk Receptionist
Family Medical Center
01.2013 - 04.2015
- Maintained financial accuracy by collecting deposits, fees and payments.
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Organized paperwork such as charts and reports for office and patient needs.
- Fielded concerns surrounding patients and care, liaising between physician, patient and insurance company.
Education
No Degree -
Gordon State College
Barnesville, GAHigh School Diploma -
Upson Lee High School
Thomaston, GA05.2010
Skills
- Organization skills
- International travel arrangements
- Logistics and Schedule Management
- Security awareness
- Conflict Resolution
- Time management
- Excellent multi-tasking ability
- Scheduling
- Clear oral/written communication
- Proficiency in Microsoft Office
- Proficiency in G Suite
- Project Planning
- Executive Support
Websites
Timeline
Office Manager/Executive Assistant
Room To Read
08.2022 - Current
Office Manager
Riiid Labs
02.2022 - 08.2022
Licensed Realtor
Berkshire Hathaway HomeServices
10.2018 - 07.2020
Front Desk Receptionist
Lamar County Counseling Center
04.2015 - 10.2018
Front Desk Receptionist
Family Medical Center
01.2013 - 04.2015
No Degree -
Gordon State College
High School Diploma -
Upson Lee High School
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