Ashley L.
Brentwood,Calgary
Summary
Dynamic Administrative Professional with a robust 6-year background in project administration, offering exceptional executive support and a proven track record of optimizing office efficiency. Skilled in coordinating complex schedules, managing stakeholder relationships, and delivering high-quality administrative services. Proficient in Microsoft Office, Google Suite, data analysis, financial management, and database administration. Recognized for superior written and verbal communication, fostering strong client and colleague relationships. Eager to apply expertise in supporting senior executives and driving operational excellence in a new role.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Project Administrative Specialist
CLP Power Hong Kong Limited
Hong Kong
2023.03 - 2025.01
- Spearheaded administrative operations in a senior leadership capacity, excelling in crafting comprehensive briefing materials, harmonizing executive schedules, and orchestrating seamless travel logistics for a cadre of executives.
- Orchestrated and executed 3 flagship events, enchanting over 300 attendees with unparalleled experiences, resulting in 99% satisfaction rate.
- Validated invoicing processes exceeding $1 million and steered financial forecasting initiatives, effectively mitigating financial discrepancies by an impressive 5%, showcasing adept financial acumen and meticulous attention to detail.
- Leveraged advanced proficiency in JIRA and PowerBI to conduct in-depth financial report analyses, demonstrating a keen analytical prowess and technological fluency in financial management tools.
Project Administrator
Siemens Energy Limited
Hong Kong
2022.04 - 2023.01
- Implemented SAP and Salesforce CRM to enhance project management practices and effectively track progress for on-time project completion while achieving a 25% increase in efficiency.
- Coordinated tasks and streamlined communication to support 7 project directors.
- Worked closely with key stakeholders both within and outside the company, producing a remarkable 20% surge in client satisfaction along with an impressive reduction of 15% in response time
Senior Secretary
Tenarock Corporation Limited
Hong Kong
2018.03 - 2022.04
- Performed administrative duties to support the Managing Director, including managing business trips, organising meeting agendas, handling correspondence, and facilitating daily operations.
- Established streamlined systems for the accurate and punctual completion of necessary documentation.
Education
BBA, Marketing -
The Hang Seng University of Hong Kong
01.2016
Skills
- Meeting planning
- Video conference preparation
- Travel Coordination
- Office record management
- Event Coordination
- Account Reconciliation
- Report Preparation
- Business Correspondence
Certification
- Payroll Compliance Legislation (National Payroll Institute Canada, 2024)
Languages
Chinese (Cantonese)
First Language
English
Proficient (C2)
C2
Chinese (Mandarin)
Upper Intermediate (B2)
B2
French
Beginner
A1
Timeline
Project Administrative Specialist
CLP Power Hong Kong Limited
2023.03 - 2025.01
Project Administrator
Siemens Energy Limited
2022.04 - 2023.01
Senior Secretary
Tenarock Corporation Limited
2018.03 - 2022.04
BBA, Marketing -
The Hang Seng University of Hong Kong
- Payroll Compliance Legislation (National Payroll Institute Canada, 2024)
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