Summary
Overview
Work History
Education
Skills
Languages
Timeline
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ASHLEY KYRON

Toronto,ON

Summary

Highly organized and hardworking professional with 8 years of experience in providing comprehensive executive and in office support. Proven track record of managing daily office operations, coordinating calendars, scheduling appointments, and handling all emails and travel. Experience and proven knowledge of executive support. Aiming to leverage these abilities to successfully fill the Executive Assistant role.

Overview

9
9
years of professional experience

Work History

Administrative Assistant

THOUGHTWORKS CANADA
02.2022 - Current
  • Supported the Director of Thoughtworks Canada and the Chief of Staff, providing comprehensive administrative assistance; while contributing to the smooth functioning of the Toronto office
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Acted as a liaison between executives and clients maintaining effective communication skills and being prompt to respond to all emails
  • Co-chair the DEISSC Committee and Joint Health and Safety Committee
  • Restocked supplies and placed purchase orders to maintain adequate stock levels. Work closely with the drink and snack vendor while keeping inline with monthly budget.
  • Developed and updated spreadsheets and databases to track, and report on budgets. Worked closely with the finance department to code expense through Expensify and Chrome River on a weekly basis.
  • Scheduled office meetings and client appointments for staff teams. Arranged all catering, and workshop materials for these meetings.
  • Acted as the point of contact for all executives, employees and clients.
  • Developed strategies to streamline and improve office procedures (such as lowering the carbon footprint through reducing in-office supply deliveries and lowering usage in drink and snacks)
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Organized office events such as Gather (once a month company in office event) and team-building activities, promoting a positive company culture and boosting employee morale.
  • Assisted coworkers and staff members with special tasks on daily basis. Processed all client gift requests from the sales department, coordinated all internal gifts to employees and arranged the courier for all items to be delivered.

Administrative Assistant

KNOLL NORTH AMERICA
03.2019 - 11.2020
  • Reported directly to the Vice President of Manufacturing - arranged all external meetings along with scheduling meetings for internal managers and factory workers
  • Created weekly discussions and meetings, keeping safe measures during pandemic while still preparing catered lunches and positive atmosphere
  • Maintain high levels of confidentiality within the company while keeping up with high levels of morale within the factory of 600+ employees
  • Co-Chair of the Joint Health and Safety Committee along with informing all employees about new procedures and restrictions due to pandemic
  • Head-Chair of the Social Committee - arranged all social events, while keeping safety the offices number one priority, such as employee lunches, retirement gatherings and holiday calendar events
  • Implemented serious security and checkpoint system to keep factory safe during COVID-19
  • ILobby System and Registration, Nurse Checkpoints for all employees and contractors when entering the building each day.

Part-Time Sales Associate

MASTERMIND TOYS
04.2019 - 03.2020
  • Stayed current on customer trends and requirements
  • While helping customers with their product decision (providing knowledge, information and/or suggestions)
  • Managed returns, exchanges and refunds in accordance with store policy.
  • Receive merchandise and process new store inventory and rotated stock and restocked shelves to maintain product availability and store appearance.
  • Helped customers locate products and checked store system for merchandise at other sites.
  • Prepared merchandise for sales floor by pricing or tagging.
  • Maintained calm attitude and professionally managed issues in busy, high-stress situations.

Executive Assistant

PTX PERFORMANCE
01.2016 - 11.2016
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Created and provided monthly financial reports, accounts payable and receivable reports.
  • Scheduled, coordinated and prepared conference rooms.
  • Researched and designed marketing distribution for Power Point presentations.
  • Responsible for all receptionist duties.

Executive Assistant

THE ACADEMY CENER
03.2015 - 01.2016
  • Reported directly to the Chief Operating Officer.
  • Created staff schedules while organizing daily programs and classes for the clients.
  • Assisted clients with outpatient appointments and noted intakes for new clients.
  • Ensuring employees maintained high level of confidentiality and discretion for all sensitive matters.
  • Handled confidential and sensitive information with discretion and tact.

Education

Post Graduate In Human Resources Management -

Humber College
Toronto, ON
01.2019

Bachelor of Science - Marketing And Management

The Art Institute Of Hollywood
Los Angeles, CA
01.2012

Diploma In Business - Business

Humber College
Toronto, ON
01.2008

Skills

  • Calendar and Schedule Management
  • Proactive Problem Solver
  • Microsoft Office
  • Well Organized with excellent Time Management and ability to Multi-Task
  • Office Management
  • Travel Management
  • Database and Spreadsheet Management
  • Deadline-Oriented
  • Administrative Support

Languages

English

Timeline

Administrative Assistant

THOUGHTWORKS CANADA
02.2022 - Current

Part-Time Sales Associate

MASTERMIND TOYS
04.2019 - 03.2020

Administrative Assistant

KNOLL NORTH AMERICA
03.2019 - 11.2020

Executive Assistant

PTX PERFORMANCE
01.2016 - 11.2016

Executive Assistant

THE ACADEMY CENER
03.2015 - 01.2016

Post Graduate In Human Resources Management -

Humber College

Bachelor of Science - Marketing And Management

The Art Institute Of Hollywood

Diploma In Business - Business

Humber College

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ASHLEY KYRON