Hi, I’m
Ashley Harmon
Bakersfield
Summary
Meticulous and reliable accounting professional bringing 17+ years of experience in solid administrative background and good understanding of financial operations and practices. Independently handles accounts receivable tasks and billing while providing clerical office support. Problem-solver focused on consistent precision and data accuracy. Expert in identifying errors while proofreading existing system data.
Overview
17
years of professional experience
Work History
MP Environmental Services
Accounts Receivable Clerk
02.2020 - Current
Job overview
- Prepared and mailed invoices to customers and documented account updates.
- Responded to inbound inquiries regarding accounts.
- Prepared invoices for customer work orders and recorded transaction date, price and fees to support accuracy.
- Applied proper codes to invoices, files, and work orders to keep records organized and easily searchable.
- Identified, researched, and resolved billing variances to maintain system accuracy.
- Completed clerical tasks such as filing, copying, and distributing mail.
- Managed daily data entry and kept clerical information accurate and up-to-date efficiently.
- Ordered office supplies and kept office stocked with needed resources to operate smoothly.
- Organized, sorted, and checked input data against original documents.
- Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.
MISTRAS Group Inc.
Administrative Assistant
08.2019 - 01.2020
Job overview
- Coded and entered timesheets for 5/8, 4/10 and 9/80 schedules weekly for more than 50 employees
- Entered Expenses per employee for pay period in company database
- Checked accrued hours against listed hours for leave time
- Verified timekeeping records and handled any discrepancies with employees
- Created detailed payroll and expense reports and requests for General Manager
- Generated, coded and submitted pre-invoices based upon established quote terms and daily billing tickets and work orders
- Scanned documents and saved in the database to keep records of essential organizational information
- Assisted Safety Director by recording, scanning and filing employee daily safety evaluations, certifications, and training information while maintaining strict confidentiality to protect sensitive data
- Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors
- Sorted and distributed office mail and recorded incoming shipments for corporate records
Key Energy Services
Operations Administrator
10.2018 - 07.2019
Job overview
- Generated and submitted invoices based upon established accounts receivable schedules and terms for Aera Energy, CRC, Berry Petroleum, Maranatha Petroleum, Chevron, Shell and Kern River Holdings
- Verified, tracked and input 40 hourly employee time cards to prepare accurate bi-weekly payroll for drilling crews and lease well-servicing crews. Researched payroll questions and submits corrections. Submits payroll and time off/vacation/sick leave requests
- Produced daily, weekly and monthly audit reports using advanced Excel spreadsheet functions. Enter, extract and compile data using various sources
- Obtained scanned records and uploaded into database. Work tickets, IADC forms, Purchase Orders, invoices and time cards for drilling department
- Scanned documents and saved them in database to keep records of essential organizational information. Work tickets for FRS, IADC forms from Drilling department, Purchase Orders, invoices and time cards
- Corrected data entry errors to prevent later issues such as duplication or data degradation for all Operations Administrators
- Entered client information into databases quickly and with minimal errors
- Verified accuracy and validity of data entered in databases
- Placed orders for uniforms, cellphones, safety boots and safety glasses for drilling crews
- Arranged hotel reservations for out of town drilling contracts
- Worked extensively using RTMS, SAP, RVI, EBS, company database and Excel
- Maintain mileage logs monthly for drilling department equipment
- Kept and maintained records of all jobs performed for each drilling crew and customer. Record drilling equipment, customer, service location, rig mobilization, SPUD time, drill depth, rig release time, demobilization hours, hours of downtime, billable and non-billable crew hours
- Kept vendor files accurate and up-to-date to expedite payment processing
GEOGroup Golden State MCCF
COC Data Entry Clerk
05.2018 - 09.2018
Job overview
- Produced hourly, daily, weekly and monthly attendance reports using advanced Excel spreadsheet functions
- Scanned documentation and entered into database
- Organized forms, made photocopies, filed records and prepared correspondence and reports
- Entered numerical data into databases in timely and accurate manner
- Assisted 3 administrative team members, 7 instructors, 8 counselors and 2 sponsors with completing daily tasks in order to maintain smooth workflow
- Developed and implemented procedures for participant records, assessments and assessment scoring
- Cataloged and managed 120 department records and files for prompt and efficient retrieval
- Responded to inquiries and researched and resolved problems related to transactions handled by department
- Checked accuracy and integrity of files and resolved errors
- Coordinated office inventory by restocking supplies and placing purchase orders
W. A. Thompson
Office Assistant
09.2006 - 11.2017
Job overview
- Promoted consistent accuracy of billing information by reconciling over 450 accounts weekly
- Handled and counted cash at end of over 15 driver's shift
- Applied high volumes of payments to daily invoices
- Prepared high volume orders invoices over phone consisting of more than 50 products per order
- Maintained and updated invoices of over 450 customers in physical and electronic database weekly
- Greeted numerous visitors, including VIPs and vendors daily
- Answered and quickly responded to inquiries or redirected up to 10 calls per hour
- Produced monthly reports using advanced Excel spreadsheet functions
- Entered numerical data into databases in timely and accurate manner
- Outlined appropriate process and procedures necessary to fulfill and complete inquiries
- Responded to inquiries and researched and resolved problems related to transactions handled by settlement and delivery department to ensure client satisfaction
- Answered product questions with up-to-date knowledge of pricing and weekly promotions
- Served as main liaison between customers, management and sales team
- Updated 30 vendors to upcoming sales events and promotions by submitting spreadsheets to their corporate office or entering data into their corporate database monthly
- Processed payments and returns with accuracy and efficiency
- Answered customer questions about product availability and shipment times
- Actively pursued personal learning and development opportunities
- Effectively communicated with and supported sales, marketing and administrative teams on daily basis
- Recommended alternative items if product was out of stock
- Assisted dispatcher in evaluating and adjusting routes to achieve daily objectives
- Trained, mentored and guided junior employees in proper procedures and daily work performance
- Located and corrected data entry errors and reported to management
- Drafted reports for upper management as directed
- Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff, greeting public, typing, proofreading, filing, sorting and data entry
Education
Foothill High SchoolBakersfield, CA
High School Diploma
2001
Skills
- 60 WPM typing speed Official Typing Certificate
- 199 SPM 10-key calculation speed
- Employee timesheet processing
- Invoice coding
- Advanced Excel spreadsheet functions
- Account reconciliation
- Account auditing
- Billing and Invoicing
- Vendor invoice processing
- Data auditing assistance
- Payroll administration experience
- Cash reconciliation
Timeline
Accounts Receivable Clerk
MP Environmental Services
02.2020 - Current
Administrative Assistant
MISTRAS Group Inc.
08.2019 - 01.2020
Operations Administrator
Key Energy Services
10.2018 - 07.2019
COC Data Entry Clerk
GEOGroup Golden State MCCF
05.2018 - 09.2018
Office Assistant
W. A. Thompson
09.2006 - 11.2017
Foothill High School
High School Diploma
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